Date of dispatch of this notice: 08/07/2021
External Reference: 2021-268280
TED Reference: 2021/S 133-354232
Contract award notice
Information
Published
Contract award notice
Contract award notice
Results of the procurement procedure
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Higher Education Authority
0085228K
3 Shelbourne Buildings
Dublin 4
Shelbourne Road
IE
Contact person:
Liam Ryan
Telephone:
+353 12317100
E-mail:
procurement@hea.ie
NUTS code:
IE061 -
Dublin
Main address:
http://www.hea.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1176
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Education
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Implementation and Support of an Integrated Financial Management System and related services
Reference number:
2020/01
II.1.2)
Main CPV code
72253200
-
Systems support services
II.1.3)
Type of contract
Services
II.1.4)
Short description
The HEA intends to identify and select the most economically advantageous software for its financial management system requirements.
The system to be implemented will enable the organisation to:
• Carry out the accounting system functions including Nominal Ledger processing, Procurement & Purchasing, Accounts Payable, processing T&S claims, Grants Payable, Accounts Receivable , Fixed Assets, Reporting and Budgeting, and Bank/Treasury Management
• Support current & future integration to other systems within the HEA such as Grant Management, Grant Allocation and Payroll Systems
• Provide customisable workflow functions to manage Grant payment approval or systems outside HEA e.g. outsourced payroll provider
• Provide customised reports and in certain cases dynamic reporting.
• The contracted supplier will be required to provide in house training and support for users.
• The contracted supplier will be required to provide ongoing system updates and maintenance.
The system to be implemented will enable the organisation to:
• Carry out the accounting system functions including Nominal Ledger processing, Procurement & Purchasing, Accounts Payable, processing T&S claims, Grants Payable, Accounts Receivable , Fixed Assets, Reporting and Budgeting, and Bank/Treasury Management
• Support current & future integration to other systems within the HEA such as Grant Management, Grant Allocation and Payroll Systems
• Provide customisable workflow functions to manage Grant payment approval or systems outside HEA e.g. outsourced payroll provider
• Provide customised reports and in certain cases dynamic reporting.
• The contracted supplier will be required to provide in house training and support for users.
• The contracted supplier will be required to provide ongoing system updates and maintenance.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.1.7)
Total value of the procurement
Value excluding VAT:
850000.00
EUR
II.2)
Description
II.2.2)
Additional CPV code(s)
48000000
-
Software package and information systems
48440000
-
Financial analysis and accounting software package
48441000
-
Financial analysis software package
72212440
-
Financial analysis and accounting software development services
72212441
-
Financial analysis software development services
72212442
-
Financial systems software development services
72212445
-
Customer Relation Management software development services
72500000
-
Computer-related services
72540000
-
Computer upgrade services
72600000
-
Computer support and consultancy services
72611000
-
Technical computer support services
II.2.3)
Place of performance
NUTS code:
IE061 -
Dublin
Main site or place of performance:
Dublin
II.2.4)
Description of the procurement
The HEA intends to identify and select the most economically advantageous software for its financial management system requirements.
The system to be implemented will enable the organisation to:
• Carry out the accounting system functions including Nominal Ledger processing, Procurement & Purchasing, Accounts Payable, processing T&S claims, Grants Payable, Accounts Receivable , Fixed Assets, Reporting and Budgeting, and Bank/Treasury Management
• Support current & future integration to other systems within the HEA such as Grant Management, Grant Allocation and Payroll Systems
• Provide customisable workflow functions to manage Grant payment approval or systems outside HEA e.g. outsourced payroll provider
• Provide customised reports and in certain cases dynamic reporting.
• The contracted supplier will be required to provide in house training and support for users.
• The contracted supplier will be required to provide ongoing system updates and maintenance.
The system to be implemented will enable the organisation to:
• Carry out the accounting system functions including Nominal Ledger processing, Procurement & Purchasing, Accounts Payable, processing T&S claims, Grants Payable, Accounts Receivable , Fixed Assets, Reporting and Budgeting, and Bank/Treasury Management
• Support current & future integration to other systems within the HEA such as Grant Management, Grant Allocation and Payroll Systems
• Provide customisable workflow functions to manage Grant payment approval or systems outside HEA e.g. outsourced payroll provider
• Provide customised reports and in certain cases dynamic reporting.
• The contracted supplier will be required to provide in house training and support for users.
• The contracted supplier will be required to provide ongoing system updates and maintenance.
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Fitness for Purpose of the Proposed Solution
/
Weighting:
30
Quality criterion
-
Name:
Quality, quantity and balance of the Team Proposed
/
Weighting:
30
Quality criterion
-
Name:
Delivery Plan for the Implementation and other requirements
/
Weighting:
10
Price
-
Weighting:
30
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Competitive procedure with negotiation
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2020/S 139-342224
Section V: Award of contract
Contract No: 1
Title: Implementation and Support of an Integrated Financial Management System and related services
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
02/07/2021
V.2.2)
Information about tenders
Number of tenders received:
4
Number of tenders received from SMEs:
3
Number of tenders received from tenderers from other EU Member States:
1
Number of tenders received by electronic means:
4
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Sysco Software Solutions
77046
23 Lower Hatch Street
Dublin
Dublin
IE
Telephone:
+353 16768900
E-mail:
marketing@sysco-software.com
NUTS code:
IE061 -
Dublin
Internet address:
http://www.sysco.ie
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
1500000.00
EUR
Total value of the contract/lot:
850000.00
EUR
Section VI: Complementary information
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties
2) This is the sole call for competition for this contract/framework.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that the successful tenderer is and remains tax compliant.
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
2) This is the sole call for competition for this contract/framework.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that the successful tenderer is and remains tax compliant.
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Inns Quay
Dublin 7
D7
IE
Telephone:
+353 1886000
E-mail:
Highcourtcentraloffice@courts.ie
Internet address:
www.courts.ie