ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 25/06/2021

Expire date: 26/07/2021

External Reference: 2021-232863

TED Reference: 2021/S 124-327832

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Irish Prison Service
N/A
IDA Business Park,
Longford
Ballinalee Road,
IE
Contact person: Susan Kane
Telephone: +353 433335100
E-mail: procurement@irishprisons.ie
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: https://www.irishprisons.ie/
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/214

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=192043&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=192043&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Tender for the supply and delivery of Retail Products to the Irish Prison Service
Reference number:  IPS/2021/05
II.1.2)

Main CPV code

15000000  -  Food, beverages, tobacco and related products
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

IPS propose to engage in a competitive process for the establishment of a Single Party Framework Agreement for the supply and delivery of a wide range of retail products.
II.1.5)

Estimated total value

Value excluding VAT: 80000000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

15240000  -  Canned or tinned fish and other prepared or preserved fish
15312300  -  Potato crisps
15312400  -  Potato snacks
15321800  -  Concentrated juices
15332200  -  Jams and marmalades; fruit jellies; fruit or nut purée and pastes
15332261  -  Peanut butter
15332290  -  Jams
15332310  -  Roasted or salted nuts
15613310  -  Prepared breakfast cereals
15812200  -  Cakes
15813000  -  Morning goods
15821200  -  Sweet biscuits
15831600  -  Honey
15840000  -  Cocoa; chocolate and sugar confectionery
15842000  -  Chocolate and sugar confectionery
15842100  -  Chocolate
15842200  -  Chocolate products
15842220  -  Chocolate bars
15842300  -  Confectionery
15842310  -  Boiled sweets
15851210  -  Prepared pasta
15860000  -  Coffee, tea and related products
15861000  -  Coffee
15863000  -  Tea
15863100  -  Green tea
15863200  -  Black tea
15864100  -  Teabags
15865000  -  Herbal infusions
15871260  -  Sauces
15871274  -  Sandwich spreads
15890000  -  Miscellaneous food products and dried goods
15891000  -  Soups and broths
15891400  -  Soups
15891900  -  Vegetable soups
15894200  -  Prepared meals
15894300  -  Prepared dishes
15894600  -  Sandwich fillings
15981400  -  Flavoured mineral waters
15982000  -  Soft drinks
15990000  -  Tobacco, tobacco goods and supplies
15991000  -  Tobacco goods
15992000  -  Tobacco
15994000  -  Cigarette paper and filter paper
15994100  -  Cigarette paper
15994200  -  Filter paper
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
Main site or place of performance:  
Nationwide
II.2.4)

Description of the procurement

IPS propose to engage in a competitive process for the establishment of a Single Party Framework Agreement for the supply and delivery of a wide range of retail products.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 80000000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 193322

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 193322.
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  26/07/2021
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  26/07/2021
Local time:  12:30
Place:  
Virtually as a result of COVD 19 restrictions
Information about authorised persons and opening procedure:  
Members of the IPS Procurement team.

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic payment will be used
VI.3)

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
Inns Quay
Dublin
IE
Telephone: +353 18886000
E-mail: Highcourtcentraloffice@courts.ie
Internet address: www.courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
The contract / framework is covered by the application of the Remedies Directive and the relevant standstill period applied at the time of notification.
VI.4.4)

Service from which information about the review procedure may be obtained

Consult Legal Advisor
Dublin
IE