ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 20/05/2021

Expire date: 24/06/2021

External Reference: 2021-290020

TED Reference: 2021/S 099-260786

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Galway Mayo Institute of Technology
N/A
Dublin Road
Galway
00000
IE
Contact person: Olga Vaughan
Telephone: +353 91742750
E-mail: olga.vaughan@gmit.ie
NUTS code:  IE042 -  West
Internet address(es):
Main address: www.gmit.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1160

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=189487&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=189487&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

PROVISION OF FAIRTRADE OR EQUIVALENT TEA, COFFEE, ANCILLARY PRODUCTS & EQUIPMENT
Reference number:  PROVISION OF FAIRTRADE OR EQUIVA
II.1.2)

Main CPV code

15860000  -  Coffee, tea and related products
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

GMIT Campus Catering is undertaking a competitive tendering process, seeking to enter a contract with one provider to meet its requirements for the provision of Tea and Coffee, ancillary products & equipment.
II.1.5)

Estimated total value

Value excluding VAT: 250000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

03131100  -  Coffee beans
09320000  -  Steam, hot water and associated products
15861000  -  Coffee
15861100  -  Roasted coffee
15861200  -  Decaffeinated coffee
15862000  -  Coffee substitutes
15863000  -  Tea
15863100  -  Green tea
15863200  -  Black tea
15864100  -  Teabags
39143310  -  Coffee tables
39711310  -  Electric coffee makers
39711320  -  Electric tea makers
II.2.3)

Place of performance

NUTS code:  IE042 -  West
NUTS code:  IE -  IRELAND
Main site or place of performance:  
Galway campus
II.2.4)

Description of the procurement

GMIT Campus Catering is undertaking a competitive tendering process, seeking to enter a contract with one provider to meet its requirements for the provision of Tea and Coffee, ancillary products & equipment.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 250000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2021  /  End: 31/08/2025
This contract is subject to renewal: yes
Description of renewals:  
Option to renew 2 X 12 month extensions
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Please see tender documents available to download from eTenders using system ID 190876
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Please see tender documents

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  24/06/2021
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  24/06/2022
IV.2.7)

Conditions for opening of tenders

Date:  24/06/2021
Local time:  12:00
Place:  
Via etenders as soon as possible after closing date
Please see tender document for further requirement of printed copy to be delivered to GMIT by 24th June 2021 at 12.00
Information about authorised persons and opening procedure:  
authorised persons of GMIT only

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties
2) This is the sole call for competition for these framework agreements.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that the successful tenderers remain tax compliant.
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
VI.4)
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
Four Courts
Dublin 7
IE
Telephone: +353 18886000
E-mail: Highcourtcentraloffice@courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Precise information on deadline(s) for review procedures:
As per SI130