Date of dispatch of this notice: 29/04/2021
Expire date: 31/05/2021
External Reference: 2021-208857
TED Reference: 2021/S 086-222811
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
Culture, Recreation & Economic Services
Block 4, Ground Floor, Civic Offices, Dublin.8
IE
Contact person:
Tom Doyle
E-mail:
thomass.doyle@dublincity.ie
NUTS code:
IE061 -
Dublin
Main address:
http://www.dublincity.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=187613&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=187613&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
INVITATION TO TENDER FOR THE PROVISION OF EVENT MANAGEMENT SERVICES FOR EVENTS WHICH MAY TAKE PLACE IN THE PUBLIC DOMAIN WITHIN THE DUBLIN CITY COUNCIL ADMINITSRATIVE AREA INCLUDING DUBLIN CITY C
Reference number:
189090
II.1.2)
Main CPV code
79952000
-
Event services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Dublin City Council proposes to establish a Multi-Party Framework Agreement in two lots, for the provision of event management services for events which may take place in the public domain within the Dublin City Council administrative area including Dublin City Council managed parks. The period of this framework agreement is 4 years. The total maximum combined value of both lots is 4 million euro. Contracts under this Framework will be awarded on the basis of mini-competitions which will be notified to all members of the framework.
Lot 1: Outdoor events in the Dublin City Council administrative area with an estimated attendance of 5,000 persons or more at any one time.
Lot 2: Outdoor events in the Dublin City Council administrative area with an estimated attendance of under 5,000 persons.
Lot 1: Outdoor events in the Dublin City Council administrative area with an estimated attendance of 5,000 persons or more at any one time.
Lot 2: Outdoor events in the Dublin City Council administrative area with an estimated attendance of under 5,000 persons.
II.1.5)
Estimated total value
Value excluding VAT: 4000000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
II.2)
Description
II.2.1)
Title
Lot 1 - Outdoor events with 5,000 or more in attendance.
Lot No:
1
II.2.2)
Additional CPV code(s)
79952100
-
Cultural event organisation services
II.2.3)
Place of performance
NUTS code:
IE061 -
Dublin
II.2.4)
Description of the procurement
Dublin City Council proposes to establish a Multi-Party Framework Agreement in two lots, for the provision of event management services to Dublin City Council for events which may take place in the public domain within the Dublin City Council administrative area (including Dublin City Council managed parks). The period of this framework agreement is 4 years. The total maximum combined value of both lots is 4 million euro. Contracts under this Framework will be awarded on the basis of mini-competitions which will be notified to all members of the framework
Lot 1: Outdoor events in the Dublin City Council administrative area with an estimated attendance of 5,000 persons or more at any one time.
Lot 1: Outdoor events in the Dublin City Council administrative area with an estimated attendance of 5,000 persons or more at any one time.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 2000000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Lot 2 - Outdoor events with less than 5,000 in attendance
Lot No:
2
II.2.2)
Additional CPV code(s)
79952100
-
Cultural event organisation services
II.2.3)
Place of performance
NUTS code:
IE061 -
Dublin
II.2.4)
Description of the procurement
Dublin City Council proposes to establish a Multi-Party Framework Agreement in two lots, for the provision of event management services to Dublin City Council for events which may take place in the public domain within the Dublin City Council administrative area (including Dublin City Council managed parks). The period of this framework agreement is 4 years. The total maximum combined value of both lots is 4 million euro. Contracts under this Framework will be awarded on the basis of mini-competitions which will be notified to all members of the framework
Lot 2: Outdoor events in the Dublin City Council administrative area with an estimated attendance of under 5,000 persons
Lot 2: Outdoor events in the Dublin City Council administrative area with an estimated attendance of under 5,000 persons
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 2000000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
Please see tender documents available to download from www.etenders.gov.ie RFT ID: 189090
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:
5
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
31/05/2021
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English, Irish
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 6
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
31/05/2021
Local time:
12:00
Place:
The date and time for opening tenders set out above may change at the discretion of Dublin City Council.
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
yes
Estimated timing for further notices to be published:
4 Years
VI.2)
Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)
Additional information
Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
The contract/framework agreement is primarily for use by the Events Unit, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
Emailed/faxed/late tenders will not be accepted.
Suppliers should note the following when making their submission:
•To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
•When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
•Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
•Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
•There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
•In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon the expiration of the response deadline.
•Suppliers must ensure that they give themselves sufficient time to upload and submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
•Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com
Tenders may be submitted in English or in the Irish language.
Please note that OJEU contracts are covered by the Government Procurement Agreement.
Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
All queries regarding this tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 189090. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 21st May 2021 to enable issue of responses to all interested parties.
It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
The contract/framework agreement is primarily for use by the Events Unit, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
Emailed/faxed/late tenders will not be accepted.
Suppliers should note the following when making their submission:
•To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
•When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
•Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
•Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
•There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
•In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon the expiration of the response deadline.
•Suppliers must ensure that they give themselves sufficient time to upload and submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
•Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com
Tenders may be submitted in English or in the Irish language.
Please note that OJEU contracts are covered by the Government Procurement Agreement.
Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
All queries regarding this tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 189090. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 21st May 2021 to enable issue of responses to all interested parties.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
HighCourtCentralOffice@courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Please contact your solicitor