Date of dispatch of this notice: 20/04/2021
Expire date: 24/05/2021
External Reference: 2021-255040
TED Reference: 2021/S 079-202525
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
Civic Offices, Wood Quay
Dublin 8
Dublin
IE
Contact person:
Fiona Martin
Telephone:
+353 12222028
E-mail:
fiona.martin@dublincity.ie
NUTS code:
IE061 -
Dublin
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=187130&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=187130&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Tender for the Provision of Banking Services for Dublin City Council
II.1.2)
Main CPV code
66110000
-
Banking services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Dublin City Council invites tenders for the Provision of Banking Services for a period of 3 years commencing June, 2021 with an option to extend for further period of 1 year subject to mutual agreement between Dublin City Council and the successful tenderer.
Dublin City Council is seeking to appoint a single banking provider for the provision of its main banking services. The primary purpose of the tender is to ensure value-for-money and a high level of service and support, while not neglecting aspects of fitness-for-purpose and ongoing development.
For further information, please see tender documentation available on www.etenders.gov.ie RFTID: 188633
Dublin City Council is seeking to appoint a single banking provider for the provision of its main banking services. The primary purpose of the tender is to ensure value-for-money and a high level of service and support, while not neglecting aspects of fitness-for-purpose and ongoing development.
For further information, please see tender documentation available on www.etenders.gov.ie RFTID: 188633
II.1.5)
Estimated total value
Value excluding VAT: 900000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
66110000
-
Banking services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Dublin
II.2.4)
Description of the procurement
Provision of Overdraft Facility
An overdraft facility of €50,000,000.00 on the cleared debit balances of the grouped current accounts is a mandatory requirement for the duration of the contract.
Transaction Fees
The tenderer must provide Dublin City Council with a figure for an annual flat fee for banking services and banking transactions.
Interest Earned on Credit Balances
The tenderer must supply details of projected interest earned on credit balances for the duration of the contract.
Interest Charged on Credit Balances
The tenderer must supply details of projected interest charged on credit balances for the duration of the period that this charge is levied by the Central Bank.
Interest Charged on Overdrawn Accounts
The tenderer must supply details of projected interest chargeable on overdrawn accounts for the duration of the contract.
Other Charges
The tenderer must supply a schedule of all other charges not included in the annual flat fee for banking services and transactions.
Number and Type of Bank Accounts
DCC requires 1 main current account and a number of subsidiary current accounts.
Nature and Volume of Current Account Payment Services
Dublin City Council requires the successful tenderer to handle large volumes of payments and therefore, must demonstrate its capability to handle such volumes and to accept lodgments of cash and cheques at a range of locations in the Greater Dublin Area.
Arrangements for Clearance of EFT Payments/ Cheques
Dublin City Council requires the following arrangements:
Cheques drawn on the branches of the tenderer must be paid on the day of presentment
Other cheques and warrants drawn elsewhere must be paid within the standard timeframe for inter-bank paper clearing
Electronic payments for accounts at branches of the selected tenderer must be effected within the business day of presentment.
Online Services
Online banking services are required for 33 users (approx) at one location.
Payment File Security
Dublin City Council requires a secure solution for the transfer and receipt of Direct Debit (DD) files and Credit Transfer (CT) files and also for the efficient communication of any related error messages and statements
Management of Transition
It is essential that Dublin City Council has continuity of service during the transition phase.
Contract Management
Contract management includes service delivery and relationship management
IT System and Continuity/Contingency
The tenderer must outline in detail their IT system and the robustness of this system, together with details on the security standard to which they operate.
Added Value Elements
The tenderer may describe a product, service, or process not mentioned elsewhere, which in their opinion may add value to their proposal and/or differentiate them from other tenderers.
An overdraft facility of €50,000,000.00 on the cleared debit balances of the grouped current accounts is a mandatory requirement for the duration of the contract.
Transaction Fees
The tenderer must provide Dublin City Council with a figure for an annual flat fee for banking services and banking transactions.
Interest Earned on Credit Balances
The tenderer must supply details of projected interest earned on credit balances for the duration of the contract.
Interest Charged on Credit Balances
The tenderer must supply details of projected interest charged on credit balances for the duration of the period that this charge is levied by the Central Bank.
Interest Charged on Overdrawn Accounts
The tenderer must supply details of projected interest chargeable on overdrawn accounts for the duration of the contract.
Other Charges
The tenderer must supply a schedule of all other charges not included in the annual flat fee for banking services and transactions.
Number and Type of Bank Accounts
DCC requires 1 main current account and a number of subsidiary current accounts.
Nature and Volume of Current Account Payment Services
Dublin City Council requires the successful tenderer to handle large volumes of payments and therefore, must demonstrate its capability to handle such volumes and to accept lodgments of cash and cheques at a range of locations in the Greater Dublin Area.
Arrangements for Clearance of EFT Payments/ Cheques
Dublin City Council requires the following arrangements:
Cheques drawn on the branches of the tenderer must be paid on the day of presentment
Other cheques and warrants drawn elsewhere must be paid within the standard timeframe for inter-bank paper clearing
Electronic payments for accounts at branches of the selected tenderer must be effected within the business day of presentment.
Online Services
Online banking services are required for 33 users (approx) at one location.
Payment File Security
Dublin City Council requires a secure solution for the transfer and receipt of Direct Debit (DD) files and Credit Transfer (CT) files and also for the efficient communication of any related error messages and statements
Management of Transition
It is essential that Dublin City Council has continuity of service during the transition phase.
Contract Management
Contract management includes service delivery and relationship management
IT System and Continuity/Contingency
The tenderer must outline in detail their IT system and the robustness of this system, together with details on the security standard to which they operate.
Added Value Elements
The tenderer may describe a product, service, or process not mentioned elsewhere, which in their opinion may add value to their proposal and/or differentiate them from other tenderers.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 900000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
an option to extend for a further period of one year by mutual agreement between Dublin City Council and the successful tenderer.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
N/A
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
24/05/2021
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English, Irish
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
24/05/2022
IV.2.7)
Conditions for opening of tenders
Date:
24/05/2021
Local time:
12:00
Place:
Treasury Section, Finance Department, Dublin City Council, Fishamble Street, Dublin 8
Information about authorised persons and opening procedure:
Gemma Good, administrative officer, Treasury Section, Finance Department, Dublin City Council
Fiona Martin, senior staff officer, Treasury Section, Finance Department, Dublin City Council
Fiona Martin, senior staff officer, Treasury Section, Finance Department, Dublin City Council
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by the Finance Department but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.
8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 188633. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 11th May 2021 to enable issue of responses to all interested parties.
9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by the Finance Department but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.
8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 188633. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 11th May 2021 to enable issue of responses to all interested parties.
9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
HighCourtCentralOffice@courts.ie