Date of dispatch of this notice: 10/02/2021
Expire date: 18/03/2021
External Reference: 2021-242595
TED Reference: 2021/S 031-077420
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
Civic Offices, Wood Quay
Dublin 8
Dublin
IE
Contact person:
Philip Roe
Telephone:
+353 12225574
E-mail:
philip.roe@dublincity.ie
Internet address(es):
Main address:
www.hughlane.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=182436&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=182436&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Invitation to Tender to form a Single Party Framework for the provision of Fine Art Insurance for The Hugh Lane Gallery
Reference number:
Hugh Lane Gallery Art Insurance
II.1.2)
Main CPV code
66510000
-
Insurance services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Dublin City Council wishes to invite tenders to establish a 2 year Single Party Framework Agreement for provision of Fine Art Insurance Services for The Hugh Lane Gallery.
The initial contract will be awarded for a period of two (2) years.
The framework will be used to meet the Gallery’s fine art insurance requirements which includes the basic annual insurance of the collection, as well as any exceptional cover that may arise during the lifetime of the framework. (E.g. When Temporary Exhibition Loans, general transit of artworks, or cover for the ‘Hugh Lane Bequest’ exceed their usual limits: see Section 3 in RFT, for more details).
The initial contract is for the provision of Fine Arts Insurances Services for the Hugh Lane Gallery for the period 1st June 2021 to 31st May 2023 (both days included).
The initial contract will be awarded for a period of two (2) years.
The framework will be used to meet the Gallery’s fine art insurance requirements which includes the basic annual insurance of the collection, as well as any exceptional cover that may arise during the lifetime of the framework. (E.g. When Temporary Exhibition Loans, general transit of artworks, or cover for the ‘Hugh Lane Bequest’ exceed their usual limits: see Section 3 in RFT, for more details).
The initial contract is for the provision of Fine Arts Insurances Services for the Hugh Lane Gallery for the period 1st June 2021 to 31st May 2023 (both days included).
II.1.5)
Estimated total value
Value excluding VAT: 440000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
66000000
-
Financial and insurance services
66513000
-
Legal insurance and all-risk insurance services
66514000
-
Freight insurance and Insurance services relating to transport
66514100
-
Insurance related to Transport
66514120
-
Marine, aviation and other transport insurance services
66515000
-
Damage or loss insurance services
66518000
-
Insurance brokerage and agency services
66518100
-
Insurance brokerage services
66518200
-
Insurance agency services
66519310
-
Insurance consultancy services
II.2.3)
Place of performance
Main site or place of performance:
Hugh Lane Gallery (Dublin City Council)
II.2.4)
Description of the procurement
Dublin City Council wishes to invite tenders to establish a 2 year Single Party Framework Agreement for provision of Fine Art Insurance Services for The Hugh Lane Gallery.
The initial contract will be awarded for a period of two (2) years.
The framework will be used to meet the Gallery’s fine art insurance requirements which includes the basic annual insurance of the collection, as well as any exceptional cover that may arise during the lifetime of the framework.
For the avoidance of all doubt, the maximum Framework Agreement Term is two years, however contracts may be awarded which extend beyond the lifetime of the Framework.
It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of services from a particular economic operator. Indeed, Dublin City Council reserves the right to operate outside of the framework agreement at its discretion, particularly should it become apparent that doing so would offer greater value for money.
The initial contract is for the provision of Fine Arts Insurances Services for the Hugh Lane Gallery for the period 1st June 2021 to 31st May 2023 (both days included). Further contracts may be awarded for exceptional cover during the lifetime of this framework.
The initial contract will be awarded for a period of two (2) years.
The framework will be used to meet the Gallery’s fine art insurance requirements which includes the basic annual insurance of the collection, as well as any exceptional cover that may arise during the lifetime of the framework.
For the avoidance of all doubt, the maximum Framework Agreement Term is two years, however contracts may be awarded which extend beyond the lifetime of the Framework.
It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of services from a particular economic operator. Indeed, Dublin City Council reserves the right to operate outside of the framework agreement at its discretion, particularly should it become apparent that doing so would offer greater value for money.
The initial contract is for the provision of Fine Arts Insurances Services for the Hugh Lane Gallery for the period 1st June 2021 to 31st May 2023 (both days included). Further contracts may be awarded for exceptional cover during the lifetime of this framework.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 440000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
24
This contract is subject to renewal:
yes
Description of renewals:
This Contract is for twenty-four (24) months.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
yes
Description of options:
This Contract is for twenty-four (24) months.
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using the RFT ID 184189.
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
For further information please consult the associated documentation available to download from www.etenders.gov.ie using the RFT ID 184189.
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
For further information please consult the associated documentation available to download from www.etenders.gov.ie using the RFT ID 184189.
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
12/03/2021
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English, Irish
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
12/03/2021
Local time:
12:00
Place:
The date and time set out above for the opening of tenders is subject to change at the discretion of Dublin City Council.
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
yes
Estimated timing for further notices to be published:
2023
VI.3)
Additional information
Additional Information – Dublin City Council
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by the Environment & Transportation Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.
8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 184189 Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by Friday 12th March 2021 at 12 noon to enable issue of responses to all interested parties.
9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by the Environment & Transportation Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.
8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 184189 Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by Friday 12th March 2021 at 12 noon to enable issue of responses to all interested parties.
9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
HighCourtCentralOffice@courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Please consult your solicitor.