Date of dispatch of this notice: 21/12/2020
External Reference: 2020-234323
TED Reference: 2020/S 251-627535
Contract award notice
Information
Published
Contract award notice
Cached Version
Contract award notice
Results of the procurement procedure
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Kildare County Council
N/A
Aras Chill Dara
Co. Kildare
Devoy Park
IE
Contact person:
David Creighton
Telephone:
+353 45980498
E-mail:
dcreighton@kildarecoco.ie
Fax:
+353 45880722
NUTS code:
IE062 -
Mid-East
Main address:
http://kildare.ie/countycouncil/index.html
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/385
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Multi-Party Framework Agreement for Planned Building Maintenance Works 2018
Reference number:
KCC Housing Maint 2018-01
II.1.2)
Main CPV code
45262690
-
Refurbishment of run-down buildings
II.1.3)
Type of contract
Works
II.1.4)
Short description
Kildare County Council proposes to establish and operate a multi-Party Framework Agreement for Building Planned Maintenance Works. The proposed works include but are not limited to:
• Vacant house repairs,
• Renovation of new purchases,
• Disabled Person Grant (DPG) extensions and alterations, and
• Repairs and minor improvements to occupied houses.
• Vacant house repairs,
• Renovation of new purchases,
• Disabled Person Grant (DPG) extensions and alterations, and
• Repairs and minor improvements to occupied houses.
II.1.6)
Information about lots
This contract is divided into lots:
yes
II.1.7)
Total value of the procurement
Value excluding VAT:
10000000.00
EUR
II.2)
Description
II.2.1)
Title
Minor Works
Lot No:
1
II.2.2)
Additional CPV code(s)
45210000
-
Building construction work
45211000
-
Construction work for multi-dwelling buildings and individual houses
45211100
-
Construction work for houses
45211300
-
Houses construction work
45211340
-
Multi-dwelling buildings construction work
45262700
-
Building alteration work
45262800
-
Building extension work
45400000
-
Building completion work
71315000
-
Building services
II.2.3)
Place of performance
NUTS code:
IE062 -
Mid-East
Main site or place of performance:
Devoy Park, Naas, County Kildare
II.2.4)
Description of the procurement
Kildare County Council proposes to establish and operate a multi-Party Framework Agreement for Building Planned Maintenance Works. The proposed works include but are not limited to:
• Vacant house repairs,
• Renovation of new purchases,
• Disabled Person Grant (DPG) extensions and alterations, and
• Repairs and minor improvements to occupied houses.
The works may be carried out in rural and urban areas and may involve structures/Dwellings not in the ownership of the Contracting Authority. Where works are to be carried out on dwellings or other structures these dwellings and structures may be either vacant or occupied.
A large variety of projects and activities may be specified under the Framework Agreement for Building Planned Maintenance Works. The frequency, scale and type of projects may vary depending on the needs of the Contracting Authority and the urgency of the work required.
The following is a non-exhaustive list of the type of projects and activities that are envisaged to be procured through this Framework. Many projects will require a number of the various activities listed below.
• General repairs and maintenance to the building fabric;
• Roofing works including but not restricted to the refitting of roof tiles, slates, ridges, lead flashings, valleys, soffit and fascia, gutters, and downpipes;
• General plumbing and heating repairs and maintenance including in some instances full heating system replacement;
• Retrofitting of measures such a Doc M compliant bathrooms, toilets, ramped accesses, and widening of doorways;
• Internal modifications to houses including alterations to rooms/bathrooms/attics etc;
• General electrical repairs and maintenance;
• Repairs/replacement of fire backs, fireplaces, chimney stacks, flue liners, cappings and pots;
• Demolition/re-building of chimneys;
• Replacement of windows and doors, both internal and external;
• Construction of boundary walls and concrete post & rail fencing;
• Sewerage and drainage works;
• 2nd fix carpentry works including doors, skirting, architraves, windows boards etc
• Installation of new kitchens;
• Repairs to external pathways, driveways, fences and boundary walls;
• Painting and decorating;
• External plaster repairs;
• Minor demolitions as nominated;
• External site works, including landscaping;
• Clearance of household items and preparation for re-letting.
Lot 1 will be a Framework of no more than 12 prequalified contractors, shortlisted based on a combined assessment of both quality and price. The Quality assessment will be based on the contractor’s ability to deliver the nominated jobs within the various parameters set out in the Works Requirements. The Price assessment will be based on the combination of tender fees proposed for three nominated jobs.
Works will be procured through mini-tender each time generally for the following type of works:
- Works that require special design input,
- Works that generally fall outside the scope of Lot 2, and
- Where it is decided to bundle a number of smaller jobs into the one package in order to get better value for money from a bigger project.
A panel of at least 5 unsuccessful contractors will be retained for the life of the Framework, subject to agreement with these contractors. Contractors will be constantly monitored with regards their performance. Short-listed Contractors who fail to meet sufficient performance during the term of the Framework will be warned, suspended or terminated from the Framework. In each case, a retained contractor will be invited to join the Panel on either a temporary or permanent basis. Promotion of contractors from the retained list to the Framework will be based on their position in the retained list.
• Vacant house repairs,
• Renovation of new purchases,
• Disabled Person Grant (DPG) extensions and alterations, and
• Repairs and minor improvements to occupied houses.
The works may be carried out in rural and urban areas and may involve structures/Dwellings not in the ownership of the Contracting Authority. Where works are to be carried out on dwellings or other structures these dwellings and structures may be either vacant or occupied.
A large variety of projects and activities may be specified under the Framework Agreement for Building Planned Maintenance Works. The frequency, scale and type of projects may vary depending on the needs of the Contracting Authority and the urgency of the work required.
The following is a non-exhaustive list of the type of projects and activities that are envisaged to be procured through this Framework. Many projects will require a number of the various activities listed below.
• General repairs and maintenance to the building fabric;
• Roofing works including but not restricted to the refitting of roof tiles, slates, ridges, lead flashings, valleys, soffit and fascia, gutters, and downpipes;
• General plumbing and heating repairs and maintenance including in some instances full heating system replacement;
• Retrofitting of measures such a Doc M compliant bathrooms, toilets, ramped accesses, and widening of doorways;
• Internal modifications to houses including alterations to rooms/bathrooms/attics etc;
• General electrical repairs and maintenance;
• Repairs/replacement of fire backs, fireplaces, chimney stacks, flue liners, cappings and pots;
• Demolition/re-building of chimneys;
• Replacement of windows and doors, both internal and external;
• Construction of boundary walls and concrete post & rail fencing;
• Sewerage and drainage works;
• 2nd fix carpentry works including doors, skirting, architraves, windows boards etc
• Installation of new kitchens;
• Repairs to external pathways, driveways, fences and boundary walls;
• Painting and decorating;
• External plaster repairs;
• Minor demolitions as nominated;
• External site works, including landscaping;
• Clearance of household items and preparation for re-letting.
Lot 1 will be a Framework of no more than 12 prequalified contractors, shortlisted based on a combined assessment of both quality and price. The Quality assessment will be based on the contractor’s ability to deliver the nominated jobs within the various parameters set out in the Works Requirements. The Price assessment will be based on the combination of tender fees proposed for three nominated jobs.
Works will be procured through mini-tender each time generally for the following type of works:
- Works that require special design input,
- Works that generally fall outside the scope of Lot 2, and
- Where it is decided to bundle a number of smaller jobs into the one package in order to get better value for money from a bigger project.
A panel of at least 5 unsuccessful contractors will be retained for the life of the Framework, subject to agreement with these contractors. Contractors will be constantly monitored with regards their performance. Short-listed Contractors who fail to meet sufficient performance during the term of the Framework will be warned, suspended or terminated from the Framework. In each case, a retained contractor will be invited to join the Panel on either a temporary or permanent basis. Promotion of contractors from the retained list to the Framework will be based on their position in the retained list.
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Proposed Methodology
/
Weighting:
10
Quality criterion
-
Name:
Qualit, Quantity & Blanace of Team Offered
/
Weighting:
5
Quality criterion
-
Name:
Reliability & Continuity of Supply
/
Weighting:
5
Price
-
Weighting:
80
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Kildare County Council has established a multi-party Framework Agreement for Planned
Building Maintenance Works - FWA to run for an
initial period of 12 months, with the option to extend
for 3 further 12 month periods.
Building Maintenance Works - FWA to run for an
initial period of 12 months, with the option to extend
for 3 further 12 month periods.
II.2)
Description
II.2.1)
Title
Quick Turnaround Works
Lot No:
2
II.2.2)
Additional CPV code(s)
45210000
-
Building construction work
45211000
-
Construction work for multi-dwelling buildings and individual houses
45211100
-
Construction work for houses
45211300
-
Houses construction work
45211340
-
Multi-dwelling buildings construction work
45262700
-
Building alteration work
45262800
-
Building extension work
45400000
-
Building completion work
71315000
-
Building services
II.2.3)
Place of performance
NUTS code:
IE062 -
Mid-East
Main site or place of performance:
Devoy Park, Naas, County Kildare
II.2.4)
Description of the procurement
Description as per Lot 1 but Lot 2 consists of the following:
Lot 2: Quick-turnaround Works:
- Lot 2 will be assessed based on a combination of both Quality and Price. The Quality assessment will be based on the contractor’s ability to carry out jobs quickly and efficiently as set out in the Works Requirements. The Price assessment will be based on a comparison of the overall Bill of Rates provided by each pre-qualified contractor, and will be assessed on an annual basis, taking into account the contractors’ performance the previous 12 months and projected increases or decreases in rates for the following 12 month period.
- A Pricing Document is compiled for various jobs that are common in house refurbishment works. All pre-qualified contractors (those who pass Stage 1 of this Tender Competition) who submit complete valid pricing documents will have their submissions assessed, and will be ranked in order based on the scoring mechanism set in the Works Requirements.
- The rates put forward by each contractor will be applicable to each job, and held valid for the life of the period of the Framework.
- The County will be split into 2 different Regions as per the map in Appendix 1, and as follows in general:
o Region 1: Kildare North, and
o Region 2: Kildare South,
- Based on the assessment of the contractor’s submission, one Contractor will be invited to be “Preferred Contractor” for each region for the following year, with the highest scoring contractor having first preference of their chosen region, followed by second highest scoring contractor.
- A contractor will be permitted to join only one Region.
- The Preferred Bidder for each Region will have all Task Orders up to a certain maximum that come available within that area first offered to him subject to him having the resources available to deliver.
- The maximum number of jobs to be offered to the Preferred Bidder will vary to the discretion of the council throughout the lifetime of the Framework, but will initially be 6.
- A panel of 8 Reserved Bidders will be maintained for the life of the Framework,
Lot 2: Quick-turnaround Works:
- Lot 2 will be assessed based on a combination of both Quality and Price. The Quality assessment will be based on the contractor’s ability to carry out jobs quickly and efficiently as set out in the Works Requirements. The Price assessment will be based on a comparison of the overall Bill of Rates provided by each pre-qualified contractor, and will be assessed on an annual basis, taking into account the contractors’ performance the previous 12 months and projected increases or decreases in rates for the following 12 month period.
- A Pricing Document is compiled for various jobs that are common in house refurbishment works. All pre-qualified contractors (those who pass Stage 1 of this Tender Competition) who submit complete valid pricing documents will have their submissions assessed, and will be ranked in order based on the scoring mechanism set in the Works Requirements.
- The rates put forward by each contractor will be applicable to each job, and held valid for the life of the period of the Framework.
- The County will be split into 2 different Regions as per the map in Appendix 1, and as follows in general:
o Region 1: Kildare North, and
o Region 2: Kildare South,
- Based on the assessment of the contractor’s submission, one Contractor will be invited to be “Preferred Contractor” for each region for the following year, with the highest scoring contractor having first preference of their chosen region, followed by second highest scoring contractor.
- A contractor will be permitted to join only one Region.
- The Preferred Bidder for each Region will have all Task Orders up to a certain maximum that come available within that area first offered to him subject to him having the resources available to deliver.
- The maximum number of jobs to be offered to the Preferred Bidder will vary to the discretion of the council throughout the lifetime of the Framework, but will initially be 6.
- A panel of 8 Reserved Bidders will be maintained for the life of the Framework,
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Proposed Methodology and Project Management
/
Weighting:
10
Quality criterion
-
Name:
Quality, Quantity & Balance of Team Offered
/
Weighting:
5
Quality criterion
-
Name:
Reliability & Continuity of Supply
/
Weighting:
5
Price
-
Weighting:
80
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Kildare County Council has established a multi-party Framework Agreement for Planned
Building Maintenance Works - FWA to run for an
initial period of 12 months, with the option to extend
for 3 further 12 month periods.
Building Maintenance Works - FWA to run for an
initial period of 12 months, with the option to extend
for 3 further 12 month periods.
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Restricted procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 085-190987
Section V: Award of contract
Contract No: Framework Agreement for Lot 1
Lot No: 1
Title: Minor Works
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
14/10/2020
V.2.2)
Information about tenders
Number of tenders received:
17
Number of tenders received from SMEs:
17
Number of tenders received from tenderers from other EU Member States:
0
Number of tenders received from tenderers from non-EU Member States:
0
Number of tenders received by electronic means:
0
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
BF Construction
Donadea
IE
NUTS code:
IE -
IRELAND
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
5000000.00
EUR
Section V: Award of contract
Contract No: Framework Agreement for Lot 2
Lot No: 2
Title: Quick Turnaround Works
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
14/10/2020
V.2.2)
Information about tenders
Number of tenders received:
13
Number of tenders received from SMEs:
13
Number of tenders received from tenderers from other EU Member States:
0
Number of tenders received from tenderers from non-EU Member States:
0
Number of tenders received by electronic means:
0
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
CTS Projects and Westside
Newry and Rathcoffey
IE
NUTS code:
IE -
IRELAND
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
5000000.00
EUR
Section VI: Complementary information
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
The Four Courts, Inns Quay
Dublin
Dublin 7
IE