Date of dispatch of this notice: 09/12/2020
Expire date: 20/01/2021
External Reference: 2020-209829
TED Reference: 2020/S 243-601810
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Trinity College Dublin, the University of Dublin
2200007u
College Green
Dublin 2
Co. Dublin
IE
Contact person:
Kevin Ryan
Telephone:
+353 18962376
E-mail:
ryank8@tcd.ie
Internet address(es):
Main address:
http://www.tcd.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/336
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=179670&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=179670&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Education
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Framework for the provision of Private Cloud Infrastructure & Services including HPC, Load Balancers and extending to Public Cloud Services
Reference number:
TCD-20-02
II.1.2)
Main CPV code
72220000
-
Systems and technical consultancy services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Trinity College Dublin intend to establish a Framework Agreement (FWA) for the provision of Private Cloud Infrastructure & Services including HPC, Load Balancers and extending to Public Cloud Services. The Lot structure is as follows:
LOT 1: IaaS Integrator and Technology Partner
LOT 2: Research Computing: HPC Clusters and storage
LOT 3: HPC Cloud Specialist
LOT 4: Load Balancers
LOT 1: IaaS Integrator and Technology Partner
LOT 2: Research Computing: HPC Clusters and storage
LOT 3: HPC Cloud Specialist
LOT 4: Load Balancers
II.1.5)
Estimated total value
Value excluding VAT: 5000000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
II.2)
Description
II.2.1)
Title
IaaS Integrator and Technology Partner
Lot No:
1
II.2.2)
Additional CPV code(s)
48800000
-
Information systems and servers
48820000
-
Servers
48821000
-
Network servers
48822000
-
Computer servers
72150000
-
Computer audit consultancy and hardware consultancy services
72600000
-
Computer support and consultancy services
32400000
-
Networks
32421000
-
Network cabling
32424000
-
Network infrastructure
II.2.4)
Description of the procurement
Trinity’s current Private Cloud Infrastructure and Related Services, V+C+E contract, is end of life with some hardware approaching end of service life and must be considered for replacement with a compliant, converged infrastructure solution to maintain the current footprint of on prem hosted services. Lot 1 of the proposed Framework will be used to draw down hardware and services as required over the 4 year period. Contracts activated from the FWA may therefore extend beyond the 4 year period but all contracts will terminate within 7 years of the award of the FWA.
As part of this tender process, Trinity are seeking a single integrator and technology partner who can manage scaling technologies and provide goods and services. This will include, but not limited to, expertise, experience, support, direction and augmentation to the IaaS Platform from overall design, implementation, compliancy, software orchestration and virtualisation technologies. The integrator must have the highest available OEM certifications for each element of the solution and deliver the highest quality of service.
As part of this tender process, Trinity are seeking a single integrator and technology partner who can manage scaling technologies and provide goods and services. This will include, but not limited to, expertise, experience, support, direction and augmentation to the IaaS Platform from overall design, implementation, compliancy, software orchestration and virtualisation technologies. The integrator must have the highest available OEM certifications for each element of the solution and deliver the highest quality of service.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 4500000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
5
Objective criteria for choosing the limited number of candidates:
For each lot, the PQQ documentation confirms that 5 Applicants will be invited to tender for each lot, subject to the number qualifying.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Research Computing: HPC Clusters and storage
Lot No:
2
II.2.2)
Additional CPV code(s)
48800000
-
Information systems and servers
48820000
-
Servers
48821000
-
Network servers
48822000
-
Computer servers
72150000
-
Computer audit consultancy and hardware consultancy services
72600000
-
Computer support and consultancy services
30233130
-
Magnetic disk storage units
30233140
-
Direct-access storage devices (DASD)
30233180
-
Flash memory storage devices
II.2.4)
Description of the procurement
High Performance Computing clusters in Trinity College are supported by the Trinity RIT Team. A maximum of three (3) vendors will be appointed to the Framework to meet the requirements of Lot 2. This will include HPC appropriate hardware to support on-prem HPC clusters with a high speed interconnect and separate management network. A cluster will generally access a low latency high performance parallel filesystem. A cluster will be heterogeneous in sense that the majority of compute nodes will be multicore but the cluster is expected to also contain GPU nodes. A cluster must be extensible via hardware drawdown over the life of the framework. A cluster will be located in one of TCDs two on-campus data centres.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 300000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
5
Objective criteria for choosing the limited number of candidates:
For each lot, the PQQ documentation confirms that 5 Applicants will be invited to tender for each lot, subject to the number qualifying.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
HPC Cloud Specialist
Lot No:
3
II.2.2)
Additional CPV code(s)
48800000
-
Information systems and servers
48820000
-
Servers
48821000
-
Network servers
48822000
-
Computer servers
72150000
-
Computer audit consultancy and hardware consultancy services
72600000
-
Computer support and consultancy services
II.2.4)
Description of the procurement
High Performance Computing clusters in Trinity College are supported by the Trinity RIT Team. A maximum of three (3) vendors will be appointed to the Framework to meet the requirements of Lot 3 which seeks advisory services for optimisation of HPC resources in the public cloud. Trinity can avail of a GÉANT purchasing agreement to source Cloud based IaaS infrastructure. This Lot 3 seeks suitably qualified HPC integrator/specialists to provide the support, implementation and configuration services.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 100000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
5
Objective criteria for choosing the limited number of candidates:
For each lot, the PQQ documentation confirms that 5 Applicants will be invited to tender for each lot, subject to the number qualifying.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Load Balancers
Lot No:
4
II.2.2)
Additional CPV code(s)
48800000
-
Information systems and servers
48820000
-
Servers
48821000
-
Network servers
48822000
-
Computer servers
72150000
-
Computer audit consultancy and hardware consultancy services
72600000
-
Computer support and consultancy services
II.2.4)
Description of the procurement
The existing external load balancers at Trinity will need to be replaced to provide an equivalent or improved service by October 2021. The internal load balancers will need to be replaced by August 2022 assuming the current capacity in the appliances is sufficient up to this point. As part of this tender, Trinity are seeking a load balancing technology partner for the Framework term (4 years) who can manage scaling technologies and provide goods and services. This will include, but not limited to, expertise, experience, direction and augmentation to the load balancer technology from overall design, implementation, compliancy, software orchestration. Applicants must have the highest available level of OEM certifications to deliver the highest quality of service.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 100000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
5
Objective criteria for choosing the limited number of candidates:
For each lot, the PQQ documentation confirms that 5 Applicants will be invited to tender for each lot, subject to the number qualifying.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Restricted procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:
8
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
13/01/2021
Local time:
12:00
IV.2.3)
Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 16/02/2021
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 48
(from the date stated for receipt of tender)
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped;
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone 353(0)212439277 (09.00 a.m. — 17.30 p.m. GMT);
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID 181647) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response;
5) This is the sole call for competition for the contract under each lot;
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
7) Contract award will be subject to the approval of the competent authorities;
8) It will be a condition of award that the successful tenderer is and remains tax compliant;
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, or any lot, or any contract; awarded or prior to award at any time;
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
12) At Section II.2.9) for each lot we have indicated that 5 will be invited to tender for each lot, please note that the contracting authority reserves the right to invite at least 5, subject to the number qualifying.
13)For the avoidance of doubt, applicants who intend to submit a response to both lots must do so by submitting a separate response under separate cover to the tenderbox under each lot they are applying for. Applicants submitting a single response only must submit to the tenderbox under the specific lot to which they are applying, the Contracting Authority cannot be held responsible for errors encountered when submitting responses or responses submitted under the incorrect lot.
2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped;
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone 353(0)212439277 (09.00 a.m. — 17.30 p.m. GMT);
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID 181647) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response;
5) This is the sole call for competition for the contract under each lot;
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
7) Contract award will be subject to the approval of the competent authorities;
8) It will be a condition of award that the successful tenderer is and remains tax compliant;
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, or any lot, or any contract; awarded or prior to award at any time;
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
12) At Section II.2.9) for each lot we have indicated that 5 will be invited to tender for each lot, please note that the contracting authority reserves the right to invite at least 5, subject to the number qualifying.
13)For the avoidance of doubt, applicants who intend to submit a response to both lots must do so by submitting a separate response under separate cover to the tenderbox under each lot they are applying for. Applicants submitting a single response only must submit to the tenderbox under the specific lot to which they are applying, the Contracting Authority cannot be held responsible for errors encountered when submitting responses or responses submitted under the incorrect lot.
VI.4)
Procedures for review
VI.4.1)
Review body
High Court
Four Courts, Inns Quay
Dublin
Dublin 7
IE