ETENDERS

Contract award notice

Information

Published

Date of dispatch of this notice: 30/11/2020

External Reference: 2020-280877

TED Reference: 2020/S 237-584896

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Trinity College Dublin, the University of Dublin
2200007u
College Green
Dublin 2
Co. Dublin
IE
Contact person: Kevin Ryan
Telephone: +353 18962376
E-mail: ryank8@tcd.ie
Internet address(es):
Main address: http://www.tcd.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/336

I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Provision of an Educational Video Conferencing and Collaboration Solution
Reference number:  TCD-19-80
II.1.2)

Main CPV code

72212515  -  Video conferencing software development services
II.1.3)

Type of contract

Services
II.1.4)

Short description

A Software-as-a-Service (SaaS) based software solution to address the demand for a best-in-class online collaboration platform to mitigate potential travel restrictions arising from the global COVID-19 pandemic. Therefore this competition invokes accelerated timescales and has used a post-pin eTenders template. The solution should deliver the highest quality interactive educational experience in situations where students cannot physically attend a lecture/class or where a blended learning approach is applied. Students must easily log in via a web-browser over a standard internet connection from both on and off-campus locations.
It is anticipated that vendors will specialise in software delivery. Trinity understands a separate competition may be required for compatible hardware to complete the full system.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  1000000.00  EUR
II.2)

Description

II.2.2)

Additional CPV code(s)

72212515  -  Video conferencing software development services
II.2.3)

Place of performance

Main site or place of performance:  
Trinity College Dublin
II.2.4)

Description of the procurement

A Software-as-a-Service (SaaS) based software solution to address the demand for a best-in-class online collaboration platform to mitigate potential travel restrictions arising from the global COVID-19 pandemic. Therefore this competition invokes accelerated timescales and has used a post-pin eTenders template. The solution should deliver the highest quality interactive educational experience in situations where students cannot physically attend a lecture/class or where a blended learning approach is applied. Students must easily log in via a web-browser over a standard internet connection from both on and off-campus locations.
It is anticipated that vendors will specialise in software delivery. Trinity understands a separate competition may be required for compatible hardware to complete the full system.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality of Proposed Solution to meet the Functional Requirements  /  Weighting:  35%
Quality criterion  -  Name:  Methodology & Business IT  /  Weighting:  20%
Quality criterion  -  Name:  Ability of Proposed Solution to meet the Security IT Requirements  /  Weighting:  10%
Quality criterion  -  Name:  Ability of Proposed Solution to meet the Technical IT Requirements  /  Weighting:  10%
Price  -  Weighting:  25%
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
Accelerated procedure
Justification:  
The COVID-19 outbreak has given rise to an urgent need for the Provision of an Educational Video Conferencing and Collaboration Solution . This has resulted from the global uncertainty on timescales for lifting of travel restrictions. An online service to facilitate remote learning is therefore of high priority to TBS and the wider Trinity community. The complexity of the requirement implies the outcome of this tender will influence additional tenders for hardware and building works associated with delivery of the project. The video conferencing solution, including any hardware, must be fully tested and operational by 30th September 2020. This does not give Trinity College Dublin sufficient time to comply with the standard open procedure timescales for this procurement. Accordingly, this competition is issued using the accelerated timeframes permitted under the Public Contract Regulations 2015 (regulation 27(5) for the open procedure in respect of this procurement.
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 120-292456

Section V: Award of contract

Contract No: 1

Title: Provision of an Educational Video Conferencing and Collaboration Solution

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

03/11/2020
V.2.2)

Information about tenders

Number of tenders received:  2
Number of tenders received from SMEs:  2
Number of tenders received from tenderers from other EU Member States:  1
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  2
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

MASHMEGROUP SL
Madrid
ES

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  500000.00  EUR
Lowest offer:  290950.00  EUR / Highest offer:  331549.00  EUR   taken into consideration

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

High Court
HIgh Court, Inns Quay, Dublin 7
Dublin
IE