ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 16/11/2020

Expire date: 17/12/2020

External Reference: 2020-200264

TED Reference: 2020/S 227-557968

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Sustainable Energy Authority of Ireland
N/A
Three Park Place, Upper Hatch Street
D02 FX65
Dublin 2
IE
Contact person: Aisling Hall
Telephone: +353 8082130
E-mail: aisling.hall@seai.ie
Internet address(es):
Main address: http://www.seai.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1188

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=178205&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=178205&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Other activity:  Sustainable Energy

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Provision of an Integrated Human Resource Information System
Reference number:  Integrated HRIS
II.1.2)

Main CPV code

72212450  -  Time accounting or human resources software development services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The objective of this RFT is to invite suitability qualified service providers to provide a fully managed and Hosted Human Resource Information System (HRIS), to include outsourced an payroll services module, a pension management module and a HR Management System module. SEAI is seeking the provision of a hosted HRIS system and a fully managed payroll and pension service to produce monthly payroll for up to 300 employees. Please read Appendix 1 of the RFT for the tender requirements and specification. For further information please see Request for Tender at www.etenders.gov.ie.
II.1.5)

Estimated total value

Value excluding VAT: 570000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

48000000  -  Software package and information systems
48100000  -  Industry specific software package
48450000  -  Time accounting or human resources software package
66520000  -  Pension services
72212100  -  Industry specific software development services
72263000  -  Software implementation services
72266000  -  Software consultancy services
75320000  -  Government employee pension schemes
79414000  -  Human resources management consultancy services
79631000  -  Personnel and payroll services
79632000  -  Personnel-training services
II.2.4)

Description of the procurement

The objective of this RFT is to invite suitability qualified service providers to provide a fully managed and Hosted Human Resource Information System (HRIS), to include outsourced an payroll services module, a pension management module and a HR Management System module. SEAI is seeking the provision of a hosted HRIS system and a fully managed payroll and pension service to produce monthly payroll for up to 300 employees. The System and Service will be required to facilitate the following functions:
Outsourced Payroll Services
Pension Management
Human Resource Management System (i.e. Personnel and Time & Attendance)
Hosting, maintenance and support of the Solution with appropriate provisions for Information Governance, backup, disaster recovery and business continuity.
User Training
Onboarding of current service and Data Migration
Please read Appendix 1 of the RFT for the tender requirements and specification.
For further information please see Request for Tender at www.etenders.gov.ie.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 570000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:  
The Contracting Authority reserves the right to extend the Term for a period or periods of up to 12 months with a maximum of 2 such extension or extensions on the same terms and conditions, subject to the Contracting Authority's obligations at law.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Please refer to the RFT.
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Please refer to the RFT.
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  17/12/2020
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  17/12/2020
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

High Court of Ireland
Four Courts
Inns Quay
Dublin 7
IE

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
High Court of Ireland, Inns Quay, Dublin 7.