Date of dispatch of this notice: 18/10/2020
Expire date: 16/11/2020
External Reference: 2020-287285
TED Reference: 2020/S 203-493838
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Galway Mayo Institute of Technology
N/A
Dublin Road
Galway
00000
IE
Contact person:
Hilary Molloy
Telephone:
+353 91742735
E-mail:
hilary.molloy@gmit.ie
Internet address(es):
Main address:
https://www.gmit.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1160
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=176013&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=176013&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Other type:
Education
I.5)
Main activity
Education
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Timetable System & ongoing development & maintenance
II.1.2)
Main CPV code
72212332
-
Scheduling software development services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Establishment of a Single Party framework agreement for provision of a Timetable System & ongoing development & maintenance. There are two Lots:
• Lot 1 - Classroom Timetable Scheduling, Publication & Communication
• Lot 2 - Exam Scheduler Publication & Communication
• Lot 1 - Classroom Timetable Scheduling, Publication & Communication
• Lot 2 - Exam Scheduler Publication & Communication
II.1.5)
Estimated total value
Value excluding VAT: 800000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
II.2)
Description
II.2.1)
Title
Classroom Timetable Scheduling, Publication & Communication
Lot No:
1
II.2.2)
Additional CPV code(s)
22120000
-
Publications
30199790
-
Timetables
48332000
-
Scheduling software package
72212332
-
Scheduling software development services
II.2.3)
Place of performance
Main site or place of performance:
Galway, Mayo, Sligo, Letterkenny
II.2.4)
Description of the procurement
A centralised class timetable system is required for all undergraduate and postgraduate programmes across all campuses. The system should have the ability to schedule resources such as rooms, students, staff collectively.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 320000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
yes
Description of renewals:
The framework agreement(s) will initially be for four (4) years, with the option to extend for a further two (2), two-year periods, up to a maximum of eight (8) years subject to satisfactory performance, business needs and budgetary constraints. The extended duration of the framework is justified on the grounds of the considerable disruption that a change within a shorter period would entail.
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
3
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Exam Scheduler Publication & Communication
Lot No:
2
II.2.2)
Additional CPV code(s)
22120000
-
Publications
30199790
-
Timetables
33192210
-
Examination tables
48332000
-
Scheduling software package
II.2.3)
Place of performance
Main site or place of performance:
Galway, Mayo, Sligo, Letterkenny
II.2.4)
Description of the procurement
A centralised Examination System is required to facilitate the scheduling of examinations. It should be able to schedule room, students, invigilators collectively. The system should balance a students’ exam timetables. It should make best use of physical resources, rooms, staff and invigilating across multiple campuses. The system must have the capacity to produce a timetable based on constraints. The system should support students needing alternative accommodations including but not limited to students requiring specific room requirements. The system should support multiple exam periods in one database.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 80000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
yes
Description of renewals:
The framework agreement(s) will initially be for four (4) years, with the option to extend for a further two (2), two-year periods, up to a maximum of eight (8) years subject to satisfactory performance, business needs and budgetary constraints. The extended duration of the framework is justified on the grounds of the considerable disruption that a change within a shorter period would entail.
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
3
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Competitive procedure with negotiation
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.5)
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
16/11/2020
Local time:
15:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.4)
Procedures for review
VI.4.1)