ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 17/10/2020

Expire date: 19/11/2020

External Reference: 2020-270647

TED Reference: 2020/S 202-489766

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Met Éireann, a line division of the Department of Housing, Local Government and Heritage (DHLGH)
N/A
Glasnevin Hill,
Dublin 9
D09 Y921
IE
Contact person: Claudia Kemna
Telephone: +353 18064200
E-mail: Claudia.Kemna@met.ie
Internet address(es):
Main address: http://www.met.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/255

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=175864&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=175864&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)

Main activity

Other activity:  National Meteorological Service

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Irish Flood Integrated Communication System (IFICS)
Reference number:  FFD-IFICS
II.1.2)

Main CPV code

72000000  -  IT services: consulting, software development, Internet and support
II.1.3)

Type of contract

Services
II.1.4)

Short description

Framework Agreement for an Irish Flood Integrated Communication System (IFICS) which will allow the visualisation, production and dissemination of flood risk information for the Flood Forecast Centre at Met Éireann
II.1.5)

Estimated total value

Value excluding VAT: 650000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

48300000  -  Document creation, drawing, imaging, scheduling and productivity software package
48329000  -  Imaging and archiving system
48800000  -  Information systems and servers
48825000  -  Web servers
71351920  -  Oceanography and hydrology services
71354100  -  Digital mapping services
72212222  -  Web server software development services
72212500  -  Communication and multimedia software development services
72320000  -  Database services
72422000  -  Internet or intranet server application development services
II.2.3)

Place of performance

Main site or place of performance:  
Ireland
II.2.4)

Description of the procurement

Framework Agreement for an Irish Flood Integrated Communication System (IFICS) which will allow the visualisation, production and dissemination of flood risk information for the Flood Forecast Centre at Met Éireann
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 650000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:  
The max. duration of the framework agreement will be 7 years subject to satisfactory annual review of performance. The justification for a framework longer than the standard 4 years, is the complex nature of the services required and the consequent disruption to the day-to-day operations of the Contracting Authority in acquiring and implementing any new functionality envisaged under the framework.
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
The initial contract will be awarded to the successful tenderer shortly after the formal establishment of the framework agreement. The initial contract will be awarded to the successful tenderer for three years with the option of awarding extensions of one, two or three years during the life of the framework.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

• Please consult the associated documentation, which
contains full instructions regarding the submission of
tenders and is available to download from
www.etenders.gov.ie using RFT ID 178058

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  As stated in procurement documents
available to download from www.etenders.gov.ie using RFT ID 178058
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Competitive procedure with negotiation
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:  The justification for a framework longer than the standard four (4) years, is the complex nature of the services required and the consequent disruption to the day-to-day operations of the Contracting Authority in acquiring and implementing any new functionality envisaged under the framework.
IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)

Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  13/11/2020
Local time:  12:00
IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 03/12/2020
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic payment will be used
VI.3)

Additional information

1) Interested parties must register their interest on the
eTenders web site (www.etenders.gov.ie) in order to be
included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish
Government Procurement Opportunities Portal
(www.etenders.gov.ie) only. Registration is free of
charge. The contracting authority will not accept
responsibility for information relayed (or not relayed) via
third parties;
2) Suppliers must register their interest on the eTenders
web site (www.etenders.gov.ie) in order to be included
on the mailing list for clarifications and to respond
electronically to the competition. There is a maximum
upload limit of 2GB per document on etenders.
Documents larger than this should be divided into
smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading
documents please contact the eTenders Support Desk
for technical assistance. Email etenders@eusupply.com or Telephone: 353 (0) 21 243 92 77
(09:00am – 17:30pm GMT)
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:178058) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this
contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the
competent authorities.
8) It will be a condition of award that the successful
tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the
framework agreement or any contract awarded under
the framework agreement at any time.
10) Please note in relation to all documents, that where
reference is made to a particular standard, make,
source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such
cases it should be understood that such indications are
to be treated strictly and solely for reference purposes
only, to which the words "or equivalent" will always be
appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a
clarification process in respect of the procurement
documents with missing or incomplete information.
Therefore, respondents are advised to ensure that they
return completed documentation in order to avoid the
risk of elimination from the competition.
12) At Section II.2.9 we have indicated that 3 or 5 will be
invited to tender, please note that the contracting
authority reserves the right to invite at least 3 or 5
subject to that number qualifying.
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
Inns Quay
Dublin 7
IE

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
The contract / framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.