Contract notice

Information

Published

Date of dispatch of this notice: 25/09/2020

Expire date: 02/11/2020

External Reference: 2020-225774

TED Reference: 2020/S 190-458231

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Education Procurement Service (EPS)
IE 6609370 G
University of Limerick
Castletroy
Co.Limerick
IE
Contact person: Linda Maher
Telephone: +353 61233715
Internet address(es):
I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=174838&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

BBB085F - LGMA - Single Party Framework for the Supply of Printed Books & Audio Visual Material for Public Libraries
II.1.2)

Main CPV code

22113000  -  Library books
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

The supply of Print Books and Audio Visual Material to all twenty-nine public library services. The LGMA is seeking vendors that can supply books and AV material that reflect the Irish, UK and international publishing industry including bestsellers, new titles and back catalogue.
II.1.5)

Estimated total value

Value excluding VAT: 26000000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
II.2)

Description

II.2.1)

Title

Lot 1 - Adult Fiction
Lot No:  1
II.2.2)

Additional CPV code(s)

22000000  -  Printed matter and related products
22100000  -  Printed books, brochures and leaflets
30233151  -  Compact disk (CD) reader and/or burner
30233152  -  Digital versatile disc (DVD) reader and/or burner
30233153  -  Compact disk (CD) and digital versatile disk (DVD) reader and/or burner
37000000  -  Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
79995000  -  Library management services
92511000  -  Library services
II.2.3)

Place of performance

Main site or place of performance:  
Local Authority Public Libraries
II.2.4)

Description of the procurement

Lot 1 - Adult Fiction Printed Books
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 1260000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:  
The Contracting Authority reserves the right, at its discretion, to extend the Term for a period or periods of up to Twelve (12) months with a maximum of three (3) such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law. The Term will not exceed four (4) years in aggregate.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 2 - Adult Non Fiction
Lot No:  2
II.2.2)

Additional CPV code(s)

22000000  -  Printed matter and related products
22100000  -  Printed books, brochures and leaflets
30233151  -  Compact disk (CD) reader and/or burner
30233152  -  Digital versatile disc (DVD) reader and/or burner
30233153  -  Compact disk (CD) and digital versatile disk (DVD) reader and/or burner
37000000  -  Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
79995000  -  Library management services
92511000  -  Library services
II.2.3)

Place of performance

Main site or place of performance:  
Local Authority Public Libraries
II.2.4)

Description of the procurement

Lot 2 - Adult Non Fiction Printed Books
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 1290000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:  
The Contracting Authority reserves the right, at its discretion, to extend the Term for a period or periods of up to Twelve (12) months with a maximum of three (3) such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law. The Term will not exceed four (4) years in aggregate.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Lot 3 - Junior Fiction & Non Fiction
Lot No:  3
II.2.2)

Additional CPV code(s)

22000000  -  Printed matter and related products
22100000  -  Printed books, brochures and leaflets
30233151  -  Compact disk (CD) reader and/or burner
30233152  -  Digital versatile disc (DVD) reader and/or burner
30233153  -  Compact disk (CD) and digital versatile disk (DVD) reader and/or burner
37000000  -  Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
79995000  -  Library management services
92511000  -  Library services
II.2.3)

Place of performance

Main site or place of performance:  
Local Authority Public Libraries
II.2.4)

Description of the procurement

Lot 3 - Junior Fiction and Non Fiction Printed Books
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 1870000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:  
The Contracting Authority reserves the right, at its discretion, to extend the Term for a period or periods of up to Twelve (12) months with a maximum of three (3) such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law. The Term will not exceed four (4) years in aggregate.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

All information relating to tenders is published on www.etenders.gov.ie only
II.2)

Description

II.2.1)

Title

Lot 4 - Irish Published Books
Lot No:  4
II.2.2)

Additional CPV code(s)

22000000  -  Printed matter and related products
22100000  -  Printed books, brochures and leaflets
30233151  -  Compact disk (CD) reader and/or burner
30233152  -  Digital versatile disc (DVD) reader and/or burner
30233153  -  Compact disk (CD) and digital versatile disk (DVD) reader and/or burner
37000000  -  Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
79995000  -  Library management services
92511000  -  Library services
II.2.3)

Place of performance

Main site or place of performance:  
Local Authority Public Libraries
II.2.4)

Description of the procurement

Lot 4 - Irish Published Books
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 570000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:  
The Contracting Authority reserves the right, at its discretion, to extend the Term for a period or periods of up to Twelve (12) months with a maximum of three (3) such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law. The Term will not exceed four (4) years in aggregate.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

All information relating to tenders is published on www.etenders.gov.ie only
II.2)

Description

II.2.1)

Title

Lot 5 - Trade Paperbacks
Lot No:  5
II.2.2)

Additional CPV code(s)

22000000  -  Printed matter and related products
22100000  -  Printed books, brochures and leaflets
30233151  -  Compact disk (CD) reader and/or burner
30233152  -  Digital versatile disc (DVD) reader and/or burner
30233153  -  Compact disk (CD) and digital versatile disk (DVD) reader and/or burner
37000000  -  Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
79995000  -  Library management services
92511000  -  Library services
II.2.3)

Place of performance

Main site or place of performance:  
Local Authority Public Libraries
II.2.4)

Description of the procurement

Lot 5 - Trade Paperbacks
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 600000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:  
The Contracting Authority reserves the right, at its discretion, to extend the Term for a period or periods of up to Twelve (12) months with a maximum of three (3) such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law. The Term will not exceed four (4) years in aggregate.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

All information relating to tenders is published on www.etenders.gov.ie only
II.2)

Description

II.2.1)

Title

Lot 6 - DVDs, Music CDs and Console Computer Games
Lot No:  6
II.2.2)

Additional CPV code(s)

22000000  -  Printed matter and related products
22100000  -  Printed books, brochures and leaflets
30233151  -  Compact disk (CD) reader and/or burner
30233152  -  Digital versatile disc (DVD) reader and/or burner
30233153  -  Compact disk (CD) and digital versatile disk (DVD) reader and/or burner
37000000  -  Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
79995000  -  Library management services
92511000  -  Library services
II.2.3)

Place of performance

Main site or place of performance:  
Local Authority Public Libraries
II.2.4)

Description of the procurement

Lot 6 - Audio Visual Material - DVDs, Music CDs and Console Computer Games
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 830000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:  
The Contracting Authority reserves the right, at its discretion, to extend the Term for a period or periods of up to Twelve (12) months with a maximum of three (3) such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law. The Term will not exceed four (4) years in aggregate.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

All information relating to tenders is published on www.etenders.gov.ie only

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Please see RFT document for further details.
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Please see RFT document for further details.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:  6
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  26/10/2020
Local time:  14:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  26/10/2020
Local time:  14:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

Office of the High Court
Four Courts Ground Floor, Inns Quay
Dublin
7
IE
Telephone: +353 18886000