ETENDERS

Contract award notice

Information

Published

Date of dispatch of this notice: 27/08/2020

External Reference: 2020-286081

TED Reference: 2020/S 169-409726

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Galway Mayo Institute of Technology
N/A
Dublin Road
Galway
00000
IE
Contact person: Hilary Molloy
Telephone: +353 91742735
E-mail: hilary.molloy@gmit.ie
Internet address(es):
Main address: www.gmit.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1160

I.4)

Type of the contracting authority

Other type:  Education
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Establishment of a Single Party framework agreement for provision of a Timetable System & ongoing development & maintenance. There are three Lots
II.1.2)

Main CPV code

72212332  -  Scheduling software development services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Establishment of a Single Party framework agreement for provision of a Timetable System & ongoing development & maintenance. There are three Lots:
• Lot 1 - Classroom Timetable Scheduling
• Lot 2 - Exam Scheduler
• Lot 3 – Publication & Communication functionality
II.1.6)

Information about lots

This contract is divided into lots: yes
II.2)

Description

II.2.1)

Title

Classroom Timetable Scheduling
Lot No:  1
II.2.2)

Additional CPV code(s)

22120000  -  Publications
30199790  -  Timetables
33192210  -  Examination tables
72212332  -  Scheduling software development services
II.2.4)

Description of the procurement

Lot 1 - Classroom Timetable Scheduling
A centralised class timetable system is required for all undergraduate and postgraduate programmes across all campuses. The system should have the ability to schedule resources such as rooms, students, staff collectively.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Didn't get to this stage  /  Weighting:  80%
Price  -  Weighting:  20%
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Exam Scheduler
Lot No:  2
II.2.2)

Additional CPV code(s)

22120000  -  Publications
30199790  -  Timetables
33192210  -  Examination tables
72212332  -  Scheduling software development services
II.2.4)

Description of the procurement

Lot 2 - Exam Scheduler
A centralised Examination System is required to facilitate the scheduling of examinations. It should be able to schedule room, students, invigilators collectively.
The system should balance a students’ exam timetables. It should make best use of physical resources, rooms, staff and invigilating across multiple campuses.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Didn't get to this stage  /  Weighting:  80%
Price  -  Weighting:  20%
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Publication & Communication functionality
Lot No:  3
II.2.2)

Additional CPV code(s)

22120000  -  Publications
30199790  -  Timetables
33192210  -  Examination tables
72212332  -  Scheduling software development services
II.2.4)

Description of the procurement

Lot 3 - Publication & Communication Functionality
A publishing system is required to publish on the web the Class and Examination Timetable System data. (Lot 1 & Lot 2 above). The publication must comply with accessibility standards.
The system must be able to integrate with separate Class/Examination systems.
The system must have the ability to sync outputs to a personal calendar.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Didn't get to this stage  /  Weighting:  80%
Price  -  Weighting:  20%
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Competitive procedure with negotiation
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 133-327016

Section V: Award of contract

Contract No: 1

Title: Classroom Timetable Scheduling

A contract/lot is awarded: no
V.1)

Information on non-award

The contract/lot is not awarded
Other reasons (discontinuation of procedure)

Section V: Award of contract

Contract No: 2

Title: Exam Scheduler

A contract/lot is awarded: no
V.1)

Information on non-award

The contract/lot is not awarded
Other reasons (discontinuation of procedure)

Section V: Award of contract

Contract No: 3

Title: Publication & Communication functionality

A contract/lot is awarded: no
V.1)

Information on non-award

The contract/lot is not awarded
Other reasons (discontinuation of procedure)

Section VI: Complementary information

VI.3)

Additional information

The tender is being cancelled but it is envisaged that it will be re-advertised within the next two weeks. GMIT have identified a need for a change to the scope of the framework, to meet it’s requirements, which warrants a new procurement procedure. Apologies for any inconvenience caused.
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
Inns Quay
Dublin 7
IE
Telephone: +353 18886000
E-mail: highcourtcentraloffice@courts.ie