ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 09/09/2020

Expire date: 09/10/2020

External Reference: 2020-258768

TED Reference: 2020/S 178-430138

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Institute of Public Administration
0649955K
57-61 Lansdowne Road
Ballsbridge
Dublin 4
IE
Contact person: Bernadette Kenny
Telephone: +353 12403655
E-mail: bkenny@ipa.ie
Internet address(es):
Main address: http://www.ipa.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/299

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=171667&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=171667&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Single Party Framework Agreement for the Provision of Contracted Cleaning and Related Services
Reference number:  2020/007
II.1.2)

Main CPV code

90910000  -  Cleaning services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The IPA’s headquarters are comprised of six [6] Victorian houses and a purpose- built Training Centre which includes a basement plant room.
The IPA’s Secondary premises at Clonskeagh is comprised of a prefabricated construction.
The Clonskeagh site is the IPA’s Secondary premises in a separate location.
The framework will include both scheduled services and call out cover in the event of urgent unscheduled requirements. Critical events will demand a four-hour maximum response time.
II.1.5)

Estimated total value

Value excluding VAT: 400000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

90911200  -  Building-cleaning services
90911300  -  Window-cleaning services
90919200  -  Office cleaning services
II.2.3)

Place of performance

Main site or place of performance:  
Dublin 4
II.2.4)

Description of the procurement

The overall scope of the framework will be to provide comprehensive cleaning
services, on both a planned and reactive basis, to the IPA’s headquarter premises at 47-51, 55, and 57-61 Lansdowne Road, Dublin 4, and its secondary premises at
Vergemount Hall, Clonskeagh, Dublin for a period of up to four [4] years duration.
The IPA’s headquarters are comprised of five [5] Victorian houses and a purpose- built Training Centre which includes a basement plant room.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 400000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:  
The framework agreement will be for one (1) year with an option to extend for one (1) period of one (1) year, subject to annual review, satisfactory performance, business needs and budgetary constraints.
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documentation available to download from www.etenders.gov.ie using RFT ID 174082
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

The Contracting Authority proposes to engage in a competitive process for the establishment of a framework agreement for the provision of contracted cleaning and related services. Please see procurement documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 174082.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Please refer to tender documentation.
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Applicants should be aware that The Rights Directive may apply.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Restricted procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  09/10/2020
Local time:  17:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.3)

Additional information

In accordance with the Remedies Directive and SI 131
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court
Four Courts
Dublin
Dublin 7 IE
IE
Telephone: +353 18886000
E-mail: highcourtcentraloffice@courts.ie
Internet address: www.courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
In accordance with the Remedies Directive and SI 131
I