Date of dispatch of this notice: 28/07/2020
Expire date: 28/08/2020
External Reference: 2020-201095
TED Reference: 2020/S 147-361503
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
Civic Offices, Wood Quay
Dublin 8
Dublin
IE
Contact person:
Nicola Graham
E-mail:
nicola.graham@dublincity.ie
Internet address(es):
Main address:
www.dublincity.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
South Dublin County Council
County Hall, Belgard Square North, Tallaght, Co. Dublin
Dublin
IE
E-mail:
info@smartdublin.ie
Internet address(es):
Main address:
https://www.sdcc.ie
Fingal County Council
County Hall, Main Street, Swords, County Dublin
Dublin
IE
E-mail:
info@smartdublin.ie
Internet address(es):
Main address:
https://www.fingal.ie/
Dun Laoghaire-Rathdown County Council
County Hall, Marine Road, Dún Laoghaire, Co.Dublin
Dublin
IE
E-mail:
info@smartdublin.ie
Internet address(es):
Main address:
https://www.dlrcoco.ie/
I.2)
Joint procurement
The contract involves joint procurement
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=171198&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=171198&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
Public order and safety
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Two-Phase Multi-Supplier Framework Agreement for Low Cost, Retro-fit, End-to-End, Internet of Things (IoT) Solutions to Alert, Monitor and Report on Ring Buoy Theft
Reference number:
SD_RingBuoy_Innovation
II.1.2)
Main CPV code
73000000
-
Research and development services and related consultancy services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Dublin City Council manages approximately 140 ring buoys in Dublin. Unfortunately, approximately 15 of these ring buoys go missing/are stolen every week. This problem exists across all 31 local authorities’ areas in Ireland, 18 of which manage coastal water safety and all of which manage inland water safety.
Dublin City Council's Water Safety Officer and Water Safety Ireland are jointly responsible for the monitoring and maintenance of the ring buoys in Dublin City. Inspectors visit each ring buoy location to checking the integrity of each ring buoy, its casing and the rope. All issues are manually recorded on a report sheet. This can delay the ring buoy replacement turnaround time. Dublin City Council now wishes to establish a Framework Agreement to procure low cost, retro-fit end-to-end, IoT solutions to alert, monitor and report on ring buoy theft (the Services) across multiple site locations in the Dublin region.
Dublin City Council's Water Safety Officer and Water Safety Ireland are jointly responsible for the monitoring and maintenance of the ring buoys in Dublin City. Inspectors visit each ring buoy location to checking the integrity of each ring buoy, its casing and the rope. All issues are manually recorded on a report sheet. This can delay the ring buoy replacement turnaround time. Dublin City Council now wishes to establish a Framework Agreement to procure low cost, retro-fit end-to-end, IoT solutions to alert, monitor and report on ring buoy theft (the Services) across multiple site locations in the Dublin region.
II.1.5)
Estimated total value
Value excluding VAT: 750000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
30236200
-
Data-processing equipment
31644000
-
Miscellaneous data recorders
32573000
-
Communications control system
33195100
-
Monitors
34990000
-
Control, safety, signalling and light equipment
34996200
-
Control, safety or signalling equipment for inland waterways
35100000
-
Emergency and security equipment
35110000
-
Firefighting, rescue and safety equipment
35113000
-
Safety equipment
35125100
-
Sensors
35710000
-
Command, control, communication and computer systems
38424000
-
Measuring and control equipment
38822000
-
Remote-control siren devices
42961100
-
Access control system
42967100
-
Digital remote-control unit
48600000
-
Database and operating software package
48611000
-
Database software package
48612000
-
Database-management system
48614000
-
Data-acquisition system
50312300
-
Maintenance and repair of data network equipment
71700000
-
Monitoring and control services
72212211
-
Platform interconnectivity software development services
72212600
-
Database and operating software development services
72212610
-
Database software development services
72300000
-
Data services
72313000
-
Data capture services
72315000
-
Data network management and support services
72315200
-
Data network management services
72316000
-
Data analysis services
72317000
-
Data storage services
79711000
-
Alarm-monitoring services
73300000
-
Design and execution of research and development
II.2.3)
Place of performance
Main site or place of performance:
Dublin
II.2.4)
Description of the procurement
Dublin City Council manages approximately 140 ring buoys in Dublin. These ring buoys are located on the banks of the two canals, the three rivers (Liffey, Tolka and Dodder), in the Docklands area and in the Council beach areas. Unfortunately, approximately 15 of these ring buoys go missing/are stolen every week. This problem exists across all 31 local authorities’ areas in Ireland, 18 of which manage coastal water safety and all of which manage inland water safety. Across Ireland, hundreds of life buoys go missing every week, putting people’s lives at risk.
Dublin City Council's Water Safety Officer and Water Safety Ireland are jointly responsible for the monitoring and maintenance of the ring buoys in Dublin City. Inspectors visit each ring buoy location to checking the integrity of each ring buoy. This includes checking the ring buoy itself, its casing and the rope. All issues are manually recorded on a report sheet. The report sheets are brought back to the office, the issue is recorded and the report sheets are stored. New parts (ring buoys or rope) are ordered and deployed on the next visit to that location.
This process can delay the ring buoy replacement turnaround time. Each ring buoy costs approx. €40. The need to replace approximately 600 ring buoys each year costs Dublin City Council in excess of €20,000 and could potentially endanger lives. Due to health and safety issues, ring buoys cannot be re-distributed if they have been tampered with and many end up in landfill sites.
Based on the feedback from a Prior Information Notice (PIN) published in December 2019, Dublin City Council now wishes to establish a Framework Agreement. It involves a two-phased approach alongside a PPI process to procure low cost, retro-fit end-to-end, IoT solutions to alert, monitor and report on ring buoy theft (the Services) across multiple site locations in the Dublin region. Please consult the appropriate documentation, which contains full instructions regarding the submission of Tenders and is available to download from www.etenders.gov.ie using RFT ID 173634. Please see Annex 1 of the Draft Multi Party Framework Agreement for a List of Local Authorities under the Framework (the Framework Purchasers).
Dublin City Council's Water Safety Officer and Water Safety Ireland are jointly responsible for the monitoring and maintenance of the ring buoys in Dublin City. Inspectors visit each ring buoy location to checking the integrity of each ring buoy. This includes checking the ring buoy itself, its casing and the rope. All issues are manually recorded on a report sheet. The report sheets are brought back to the office, the issue is recorded and the report sheets are stored. New parts (ring buoys or rope) are ordered and deployed on the next visit to that location.
This process can delay the ring buoy replacement turnaround time. Each ring buoy costs approx. €40. The need to replace approximately 600 ring buoys each year costs Dublin City Council in excess of €20,000 and could potentially endanger lives. Due to health and safety issues, ring buoys cannot be re-distributed if they have been tampered with and many end up in landfill sites.
Based on the feedback from a Prior Information Notice (PIN) published in December 2019, Dublin City Council now wishes to establish a Framework Agreement. It involves a two-phased approach alongside a PPI process to procure low cost, retro-fit end-to-end, IoT solutions to alert, monitor and report on ring buoy theft (the Services) across multiple site locations in the Dublin region. Please consult the appropriate documentation, which contains full instructions regarding the submission of Tenders and is available to download from www.etenders.gov.ie using RFT ID 173634. Please see Annex 1 of the Draft Multi Party Framework Agreement for a List of Local Authorities under the Framework (the Framework Purchasers).
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 750000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
yes
Description of renewals:
Framework Agreement duration is 3 years with an option to extend for one additional year.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
yes
Identification of the project:
The Procurer benefits from assistance offered under the EAFIP-initiative (www.eafip.eu) which is supported by the European Commission Directorate-General Communications Networks, Content & Technology (DG CONNECT).
II.2.14)
Additional information
This project was also a recipient of funding from the National Public Service Innovation Fund to support the piloting and testing of the solutions that are sourced from the procurement process. https://www.ops2020.gov.ie/networks/funding/projects-funded/
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
The Procurer has conducted and implemented a tender competition for the procurement of innovative solutions so as to establish a two-phase multi-supplier framework agreement for low cost, retro-fit, end-to-end, IoT solutions to alert, monitor and report on ring buoy theft (the Services).
The first phase of the Framework Agreement (Phase 1) will be dedicated to the piloting of different solutions by the Framework Suppliers for the provision of the Services following which the pilots which are evaluated as 'Successful' shall be eligible to compete for additional contracts for provision of the Services to the Framework Purchasers by way of a mini-competition process in the second phase (Phase 2). More information on the Phases and Evaluation process at the end of Phase 1 are provided in the Request for Tender documentation available to download from www.etenders.gov.ie using RFT ID 173634
The first phase of the Framework Agreement (Phase 1) will be dedicated to the piloting of different solutions by the Framework Suppliers for the provision of the Services following which the pilots which are evaluated as 'Successful' shall be eligible to compete for additional contracts for provision of the Services to the Framework Purchasers by way of a mini-competition process in the second phase (Phase 2). More information on the Phases and Evaluation process at the end of Phase 1 are provided in the Request for Tender documentation available to download from www.etenders.gov.ie using RFT ID 173634
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:
4
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 238-583012
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
28/08/2020
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English, Irish
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
28/08/2020
Local time:
12:00
Information about authorised persons and opening procedure:
The date and time for opening tenders set out above may change at the discretion of Dublin City Council.
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.2)
Information about electronic workflows
Electronic payment will be used
VI.3)
Additional information
Please note that this project is subject to funding.
Please note that due to the current COVID-19 pandemic, facilitation of all meetings, site visits, and clarification meetings, as well as assessments of sample products, etc. (as applicable) is severely impacted.
Where possible the Contracting Authority will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging platform.
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by the Smart City Unit in the Chief Executive’s Department but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted.
8. All queries regarding this expression of interest/tender* must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 173634. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 17th August 2020 to enable issue of responses to all interested parties.
9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
10. Submissions via www.etenders.gov.ie Tenderbox facility ONLY.
11. Refer to document 'Additional Information’ available to download from www.etenders.gov.ie using RFT ID 173634 for further information.
Please note that due to the current COVID-19 pandemic, facilitation of all meetings, site visits, and clarification meetings, as well as assessments of sample products, etc. (as applicable) is severely impacted.
Where possible the Contracting Authority will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging platform.
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by the Smart City Unit in the Chief Executive’s Department but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted.
8. All queries regarding this expression of interest/tender* must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 173634. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 17th August 2020 to enable issue of responses to all interested parties.
9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
10. Submissions via www.etenders.gov.ie Tenderbox facility ONLY.
11. Refer to document 'Additional Information’ available to download from www.etenders.gov.ie using RFT ID 173634 for further information.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
HighCourtCentralOffice@courts.ie
VI.4.2)
Body responsible for mediation procedures
Please consult your solicitor
Please consult your solicitor
IE
VI.4.4)
Service from which information about the review procedure may be obtained
Please consult your solicitor
Please consult your solicitor
IE