Date of dispatch of this notice: 16/07/2020
Expire date: 17/08/2020
External Reference: 2020-293497
TED Reference: 2020/S 139-342224
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Higher Education Authority
0085228K
3 Shelbourne Buildings
Dublin 4
Shelbourne Road
IE
E-mail:
procurement@hea.ie
Internet address(es):
Main address:
http://www.hea.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1176
I.2)
Joint procurement
The contract is awarded by a central purchasing body
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=170664&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=170664&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
National or federal agency/office
I.5)
Main activity
Education
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Implementation and Support of an Integrated Financial Management System and related services
Reference number:
2020/01
II.1.2)
Main CPV code
72253200
-
Systems support services
II.1.3)
Type of contract
Services
II.1.4)
Short description
The HEA intends to identify and select the most economically advantageous software for its financial management system requirements.
The system to be implemented will enable the organisation to:
• Carry out the accounting system functions including Nominal Ledger processing, Procurement & Purchasing, Accounts Payable, processing T&S claims, Grants Payable, Accounts Receivable , Fixed Assets, Reporting and Budgeting, and Bank/Treasury Management
• Support current & future integration to other systems within the HEA such as Grant Management, Grant Allocation and Payroll Systems
• Provide customisable workflow functions to manage Grant payment approval or systems outside HEA e.g. outsourced payroll provider
• Provide customised reports and in certain cases dynamic reporting.
• The contracted supplier will be required to provide in house training and support for users.
• The contracted supplier will be required to provide ongoing system updates and maintenance.
The system to be implemented will enable the organisation to:
• Carry out the accounting system functions including Nominal Ledger processing, Procurement & Purchasing, Accounts Payable, processing T&S claims, Grants Payable, Accounts Receivable , Fixed Assets, Reporting and Budgeting, and Bank/Treasury Management
• Support current & future integration to other systems within the HEA such as Grant Management, Grant Allocation and Payroll Systems
• Provide customisable workflow functions to manage Grant payment approval or systems outside HEA e.g. outsourced payroll provider
• Provide customised reports and in certain cases dynamic reporting.
• The contracted supplier will be required to provide in house training and support for users.
• The contracted supplier will be required to provide ongoing system updates and maintenance.
II.1.5)
Estimated total value
Value excluding VAT: 1500000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
48000000
-
Software package and information systems
48440000
-
Financial analysis and accounting software package
48441000
-
Financial analysis software package
72212440
-
Financial analysis and accounting software development services
72212441
-
Financial analysis software development services
72212442
-
Financial systems software development services
72212445
-
Customer Relation Management software development services
72500000
-
Computer-related services
72540000
-
Computer upgrade services
72600000
-
Computer support and consultancy services
72611000
-
Technical computer support services
II.2.3)
Place of performance
Main site or place of performance:
Dublin
II.2.4)
Description of the procurement
The HEA intends to identify and select the most economically advantageous software for its financial management system requirements.
The system to be implemented will enable the organisation to:
• Carry out the accounting system functions including Nominal Ledger processing, Procurement & Purchasing, Accounts Payable, processing T&S claims, Grants Payable, Accounts Receivable , Fixed Assets, Reporting and Budgeting, and Bank/Treasury Management
• Support current & future integration to other systems within the HEA such as Grant Management, Grant Allocation and Payroll Systems
• Provide customisable workflow functions to manage Grant payment approval or systems outside HEA e.g. outsourced payroll provider
• Provide customised reports and in certain cases dynamic reporting.
• The contracted supplier will be required to provide in house training and support for users.
• The contracted supplier will be required to provide ongoing system updates and maintenance.
The system to be implemented will enable the organisation to:
• Carry out the accounting system functions including Nominal Ledger processing, Procurement & Purchasing, Accounts Payable, processing T&S claims, Grants Payable, Accounts Receivable , Fixed Assets, Reporting and Budgeting, and Bank/Treasury Management
• Support current & future integration to other systems within the HEA such as Grant Management, Grant Allocation and Payroll Systems
• Provide customisable workflow functions to manage Grant payment approval or systems outside HEA e.g. outsourced payroll provider
• Provide customised reports and in certain cases dynamic reporting.
• The contracted supplier will be required to provide in house training and support for users.
• The contracted supplier will be required to provide ongoing system updates and maintenance.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 1500000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
180
This contract is subject to renewal:
no
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
5
Objective criteria for choosing the limited number of candidates:
Based on the application of the criteria and rules contained in the qualification questionnaire, HEA anticipates inviting the top 5 firms to the first round of dialogues, subject to that number qualifying.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to the qualification questionnaire available to download from www.etenders.gov.ie using RFT ID 173121.
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
Please refer to the qualification questionnaire available to download from www.etenders.gov.ie using RFT ID 173121.
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Competitive procedure with negotiation
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
The justification for a framework longer than the standard 4 years is the complex nature of the solution in question; the consequent disruption to the day-to-day operations of HEA in acquiring and implementing any new solution and the significant costs of implementing a change of service provider without having realised the benefits of an earlier investment if a shorter period was used.
IV.1.4)
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
17/08/2020
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties
2) This is the sole call for competition for this contract/framework.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that the successful tenderer is and remains tax compliant.
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
2) This is the sole call for competition for this contract/framework.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that the successful tenderer is and remains tax compliant.
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Inns Quay
Dublin 7
D7
IE
Telephone:
+353 1886000
E-mail:
Highcourtcentraloffice@courts.ie
Internet address:
www.courts.ie