ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 19/06/2020

Expire date: 06/07/2020

External Reference: 2020-261557

TED Reference: 2020/S 120-292456

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Trinity College Dublin, the University of Dublin
2200007u
College Green
Dublin 2
Co. Dublin
IE
Contact person: Kevin Ryan
Telephone: +353 18962376
E-mail: ryank8@tcd.ie
Internet address(es):
Main address: http://www.tcd.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/336

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=168978&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=168978&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Provision of an Educational Video Conferencing and Collaboration Solution
Reference number:  TCD-19-80
II.1.2)

Main CPV code

72212515  -  Video conferencing software development services
II.1.3)

Type of contract

Services
II.1.4)

Short description

A Software-as-a-Service (SaaS) based software solution to address the demand for a best-in-class online collaboration platform to mitigate potential travel restrictions arising from the global COVID-19 pandemic. Therefore this competition invokes accelerated timescales and has used a post-pin eTenders template. The solution should deliver the highest quality interactive educational experience in situations where students cannot physically attend a lecture/class or where a blended learning approach is applied. Students must easily log in via a web-browser over a standard internet connection from both on and off-campus locations.
It is anticipated that vendors will specialise in software delivery. Trinity understands a separate competition may be required for compatible hardware to complete the full system.
II.1.5)

Estimated total value

Value excluding VAT: 1000000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

72212515  -  Video conferencing software development services
II.2.3)

Place of performance

Main site or place of performance:  
Trinity College Dublin
II.2.4)

Description of the procurement

A Software-as-a-Service (SaaS) based software solution to address the demand for a best-in-class online collaboration platform to mitigate potential travel restrictions arising from the global COVID-19 pandemic. Therefore this competition invokes accelerated timescales and has used a post-pin eTenders template. The solution should deliver the highest quality interactive educational experience in situations where students cannot physically attend a lecture/class or where a blended learning approach is applied. Students must easily log in via a web-browser over a standard internet connection from both on and off-campus locations.
It is anticipated that vendors will specialise in software delivery. Trinity understands a separate competition may be required for compatible hardware to complete the full system.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 1000000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
two renewals are possible, each of 12 months duration. Total framework duration will not exceed 5 years.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
Accelerated procedure
Justification:  
The COVID-19 outbreak has given rise to an urgent need for the Provision of an Educational Video Conferencing and Collaboration Solution . This has resulted from the global uncertainty on timescales for lifting of travel restrictions. An online service to facilitate remote learning is therefore of high priority to TBS and the wider Trinity community. The complexity of the requirement implies the outcome of this tender will influence additional tenders for hardware and building works associated with delivery of the project. The video conferencing solution, including any hardware, must be fully tested and operational by 30th September 2020. This does not give Trinity College Dublin sufficient time to comply with the standard open procedure timescales for this procurement. Accordingly, this competition is issued using the accelerated timeframes permitted under the Public Contract Regulations 2015 (regulation 27(5) for the open procedure in respect of this procurement.
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  06/07/2020
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  06/07/2020
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
HIgh Court, Inns Quay, Dublin 7
Dublin
IE