Date of dispatch of this notice: 11/06/2020
External Reference: 2020-276183
TED Reference: 2020/S 115-279842
Contract award notice
Information
Published
Contract award notice
Contract award notice
Results of the procurement procedure
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Horse Racing Ireland (HRI)
N/A
Ballymany
Co Kildare
The Curragh
IE
Contact person:
Sarah Barthel
Telephone:
+353 45455662
E-mail:
sbarthel@hri.ie
Internet address(es):
Main address:
http://www.hri-ras.ie/
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330
I.2)
Joint procurement
The contract is awarded by a central purchasing body
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Recreation, culture and religion
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
CONTRACT FOR THE PROVISION OF TELEVISED SERVICES TO IRISH HORSE RACING
Reference number:
Televised Services
II.1.2)
Main CPV code
92221000
-
Television production services
II.1.3)
Type of contract
Services
II.1.4)
Short description
The Association of Irish Racecourses (AIR) is the representative body of Irish Racecourses which advises and assists its member racecourse owners and executives on all matters pertaining to Irish racing.
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding.
For the Purpose of this tendering process both bodies will act as the Contracting Authority.
Horse Racing Ireland (HRI) and the Association of Irish Racecourses (AIR) currently contract with an Outside broadcast (OB) provider for the provision of Outside Broadcast (terrestrial & satellite), Integrity Cameras and Cable Television facilities across all Irish Racecourses. This is currently a mobile solution that moves from racecourse to racecourse. Please refer to the attached document for more details.
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding.
For the Purpose of this tendering process both bodies will act as the Contracting Authority.
Horse Racing Ireland (HRI) and the Association of Irish Racecourses (AIR) currently contract with an Outside broadcast (OB) provider for the provision of Outside Broadcast (terrestrial & satellite), Integrity Cameras and Cable Television facilities across all Irish Racecourses. This is currently a mobile solution that moves from racecourse to racecourse. Please refer to the attached document for more details.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.1.7)
Total value of the procurement
Value excluding VAT:
46000000.00
EUR
II.2)
Description
II.2.2)
Additional CPV code(s)
92200000
-
Radio and television services
92220000
-
Television services
92222000
-
Closed circuit television services
92224000
-
Digital television
92510000
-
Library and archive services
92600000
-
Sporting services
92610000
-
Sports facilities operation services
92620000
-
Sport-related services
II.2.3)
Place of performance
Main site or place of performance:
Ireland
II.2.4)
Description of the procurement
The Association of Irish Racecourses (AIR) is the representative body of Irish Racecourses which advises and assists its member racecourse owners and executives on all matters pertaining to Irish racing. AIR was originally established in 1964 to promote the interests of horse racing generally in Ireland and particularly the interests of racecourse owners and executives.
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding. Its primary functions include the development and promotion of the Irish horseracing industry, the development of authorised racecourses, the administration of prize-money at race fixtures and the control of the operation of authorised bookmakers. Subsidiaries of HRI include Tote Ireland Ltd., HRI Racecourses Ltd., and Irish Thoroughbred Marketing Ltd. HRI Racecourses Ltd. owns and operates Leopardstown, Fairyhouse, Navan and Tipperary Racecourses and Leopardstown Golf Course.
For the Purpose of this tendering process the above bodies will act as the Contracting Authority.
Horse Racing Ireland (HRI) and the Association of Irish Racecourses (AIR) currently contract with an Outside broadcast (OB) provider for the provision of Outside Broadcast (terrestrial & satellite), Integrity Cameras and Cable Television facilities across all Irish Racecourses. This is currently a mobile solution that moves from racecourse to racecourse. The successful service provider must be skilled at both logistics management and Outside Broadcast provision. The successful service provider must demonstrate an understanding of the latest technology and future developments within this area. Above all the successful service provider must be flexible and responsive to the changing needs of racecourse operators, broadcasting organisations and race course officials. Please refer to the attached document for more details.
Candidates should be aware that the services sought in this notice fall within Annex XIV of Directive 2014/24/EU on public procurement. This public procurement competition is therefore subject only to the rules in Chapter 1 of Part 3 of the European Union (Award of Public Authority Contracts) Regulations 2016. The procurement process that will apply to the services is specified in the procurement documents accordingly.
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding. Its primary functions include the development and promotion of the Irish horseracing industry, the development of authorised racecourses, the administration of prize-money at race fixtures and the control of the operation of authorised bookmakers. Subsidiaries of HRI include Tote Ireland Ltd., HRI Racecourses Ltd., and Irish Thoroughbred Marketing Ltd. HRI Racecourses Ltd. owns and operates Leopardstown, Fairyhouse, Navan and Tipperary Racecourses and Leopardstown Golf Course.
For the Purpose of this tendering process the above bodies will act as the Contracting Authority.
Horse Racing Ireland (HRI) and the Association of Irish Racecourses (AIR) currently contract with an Outside broadcast (OB) provider for the provision of Outside Broadcast (terrestrial & satellite), Integrity Cameras and Cable Television facilities across all Irish Racecourses. This is currently a mobile solution that moves from racecourse to racecourse. The successful service provider must be skilled at both logistics management and Outside Broadcast provision. The successful service provider must demonstrate an understanding of the latest technology and future developments within this area. Above all the successful service provider must be flexible and responsive to the changing needs of racecourse operators, broadcasting organisations and race course officials. Please refer to the attached document for more details.
Candidates should be aware that the services sought in this notice fall within Annex XIV of Directive 2014/24/EU on public procurement. This public procurement competition is therefore subject only to the rules in Chapter 1 of Part 3 of the European Union (Award of Public Authority Contracts) Regulations 2016. The procurement process that will apply to the services is specified in the procurement documents accordingly.
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
A1 Outside Broadcast Vehicle & Equipment
/
Weighting:
15
Quality criterion
-
Name:
A2 Radio Frequency Distribution System
/
Weighting:
5
Quality criterion
-
Name:
A3 Information Channel and PA systems
/
Weighting:
5
Quality criterion
-
Name:
A4 Ancillary Services
/
Weighting:
2
Quality criterion
-
Name:
A5 Archive system
/
Weighting:
2
Quality criterion
-
Name:
A6 Extra Production Requirements
/
Weighting:
3
Quality criterion
-
Name:
A7 Integrity
/
Weighting:
10
Quality criterion
-
Name:
A8 Innovative Engagement
/
Weighting:
1
Quality criterion
-
Name:
B1 Resource Allocation
/
Weighting:
8
Quality criterion
-
Name:
B2 Effective Communications
/
Weighting:
4
Quality criterion
-
Name:
C1 Contract Management Methodology
/
Weighting:
2
Quality criterion
-
Name:
C2 Personnel Management and Technical documents
/
Weighting:
3
Quality criterion
-
Name:
E OB Unit Resilience, Reliability and Continuity of Service
/
Weighting:
5
Price
-
Weighting:
35
II.2.11)
Information about options
Options:
yes
Description of options:
The Contracting Authority intends to conclude a ‘Contract with Options’ with the successful tenderer emerging from this competitive process. By this it is meant that the Contracting Authority intends to enter into a contract to purchase a defined quantity of specific services (‘core services’) from the successful tenderer but reserves the right to purchase, as the need arises, additional services (‘options’) at any point during the lifetime of the contract. The Specification of Requirements contained in the Invitation to Tender document issued to successful candidates will clearly differentiate core services from options.
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Restricted procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 077-183407
Section V: Award of contract
Contract No: 1
Title: CONTRACT FOR THE PROVISION OF TELEVISED SERVICES TO IRISH HORSE RACING
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
01/05/2020
V.2.2)
Information about tenders
Number of tenders received:
3
Number of tenders received from tenderers from other EU Member States:
1
Number of tenders received by electronic means:
3
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Racecourse Integrity Services Ltd.
Bartlemy, Co. Cork,
Fermoy
P61 YX26
IE
Telephone:
+353 2537800
E-mail:
marie@ircis.ie
The contractor is an SME : no
V.2.4)
Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
18410000.00
EUR
Total value of the contract/lot:
46000000.00
EUR
Section VI: Complementary information
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility
for information relayed (or not relayed) via third parties;
2) This is the sole call for competition for this service;
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;
4) Establishment of the contract will be subject to the approval of the competent authorities;
5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition;
6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases,it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore,tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.
for information relayed (or not relayed) via third parties;
2) This is the sole call for competition for this service;
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;
4) Establishment of the contract will be subject to the approval of the competent authorities;
5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition;
6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases,it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore,tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Four Court, Inns Quay
Dublin
IE
Telephone:
+353 18886000
E-mail:
highcourtcentraloffice@courts.ie
Internet address:
http://www.courts.ie
VI.4.2)
Body responsible for mediation procedures
Please consult your legal advisor
Ireland
IE
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the contract (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to the reviewable public contract.
VI.4.4)
Service from which information about the review procedure may be obtained
Please consult your legal advisor
Ireland
IE