ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 03/06/2020

Expire date: 06/07/2020

External Reference: 2020-259251

TED Reference: 2020/S 108-262350

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Department of Defence
N/A
Station Road
Co Kildare
Newbridge
IE
Contact person: Liam Morrow
Telephone: +353 45492522
E-mail: liam.morrow@defence.ie
Internet address(es):
Main address: http://www.defence.ie/
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/292

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=166962&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=166962&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)

Main activity

Defence

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Provision of a Civil Defence Volunteer and Equipment Management System
Reference number:  0338/2020
II.1.2)

Main CPV code

72260000  -  Software-related services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Contracting Authority proposes to engage in a competitive process for the establishment of a single-party framework agreement for the provision of a Civil Defence Volunteer and Equipment Management System and associated services. The system will provide new and effective ways of gathering, managing and analysing data across the Civil Defence organisation. It will provide for integrated processing and management of Civil Defence data and give a comprehensive overview of volunteers, operations, training undertaken and equipment used and its maintenance schedule. It will support the Department of Defence in strategic and budgetary decision making in an integrated and comprehensive manner.
II.1.5)

Estimated total value

Value excluding VAT: 1400000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

48430000  -  Inventory management software package
48445000  -  Customer Relation Management software package
48517000  -  IT software package
72000000  -  IT services: consulting, software development, Internet and support
72250000  -  System and support services
72260000  -  Software-related services
72416000  -  Application service providers
II.2.3)

Place of performance

Main site or place of performance:  
Newbridge, Co. Kildare
II.2.4)

Description of the procurement

The Contracting Authority proposes to engage in a competitive process for the establishment of a single-party framework agreement for the provision of a Civil Defence Volunteer and Equipment Management System and associated services. The framework agreement will be established on foot of a competition for an initial contract for a four (4) year period, with the option to award further contracts of 1, 2 or 3 year durations, subject to satisfactory annual review of performance, budget availability and corporate objectives of the Contracting Authority.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 1400000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: no
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5  /  Maximum number: 7
Objective criteria for choosing the limited number of candidates:
See Pre-Qualification Questionnaire for details on selection criteria
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Competitive procedure with negotiation
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:  The justification for a framework longer than the standard four (4) years, is the complex nature of the services required; the consequent disruption to the day-to-day operations of the Contracting Authority in acquiring and implementing any new service provider; the effort required in training Volunteers across the country on the new system.
IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)

Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  06/07/2020
Local time:  12:00
IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 20/07/2020
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6  (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

High Court of Ireland
Four Courts
Dublin 2
IE