Date of dispatch of this notice: 26/05/2020
Expire date: 29/06/2020
External Reference: 2020-208358
TED Reference: 2020/S 103-248523
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Irish Prison Service
N/A
IDA Business Park,
Longford
Ballinalee Road,
IE
Telephone:
+353 433335100
E-mail:
SMKane@irishprisons.ie
Internet address(es):
Main address:
http://irishprisons.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/214
I.2)
Joint procurement
The contract is awarded by a central purchasing body
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=167567&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=167567&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Public order and safety
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Tender for the preventive and corrective maintenance of CCTV systems in Irish Prisons
Reference number:
IPS/20/02/1
II.1.2)
Main CPV code
50610000
-
Repair and maintenance services of security equipment
II.1.3)
Type of contract
Services
II.1.4)
Short description
Establishment of four single party frameworks for the preventive and corrective maintenance of CCTV systems in the following four lots:
• LOT 1 – Dublin
• LOT 2 – Midlands
• LOT 3 – South
• LOT 4 - West
• LOT 1 – Dublin
• LOT 2 – Midlands
• LOT 3 – South
• LOT 4 - West
II.1.5)
Estimated total value
Value excluding VAT: 2400000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
II.2)
Description
II.2.1)
Title
Preventive and corrective maintenance of CCTV systems LOT 1 - Dublin
Lot No:
1
II.2.2)
Additional CPV code(s)
32234000
-
Closed-circuit television cameras
32235000
-
Closed-circuit surveillance system
35120000
-
Surveillance and security systems and devices
35121000
-
Security equipment
35125000
-
Surveillance system
35125300
-
Security cameras
50600000
-
Repair and maintenance services of security and defence materials
92222000
-
Closed circuit television services
II.2.3)
Place of performance
Main site or place of performance:
Dublin
II.2.4)
Description of the procurement
Irish Prison Services intends to Establishment of four single party frameworks for the preventive and corrective maintenance of CCTV systems
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 2000000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 170209
II.2)
Description
II.2.1)
Title
Preventive and corrective maintenance of CCTV systems LOT 2 - Midlands
Lot No:
2
II.2.2)
Additional CPV code(s)
32234000
-
Closed-circuit television cameras
32235000
-
Closed-circuit surveillance system
35120000
-
Surveillance and security systems and devices
35121000
-
Security equipment
35125000
-
Surveillance system
35125300
-
Security cameras
50600000
-
Repair and maintenance services of security and defence materials
92222000
-
Closed circuit television services
II.2.3)
Place of performance
Main site or place of performance:
Ireland - Midlands
II.2.4)
Description of the procurement
Irish Prison Services intends to Establishment of four single party frameworks for the preventive and corrective maintenance of CCTV systems
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 800000.00
GIP
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 170209
II.2)
Description
II.2.1)
Title
Preventive and corrective maintenance of CCTV systems LOT 3 - South
Lot No:
3
II.2.2)
Additional CPV code(s)
32234000
-
Closed-circuit television cameras
32235000
-
Closed-circuit surveillance system
35120000
-
Surveillance and security systems and devices
35121000
-
Security equipment
35125000
-
Surveillance system
35125300
-
Security cameras
50600000
-
Repair and maintenance services of security and defence materials
92222000
-
Closed circuit television services
II.2.3)
Place of performance
Main site or place of performance:
Ireland - South
II.2.4)
Description of the procurement
Irish Prison Services intends to Establishment of four single party frameworks for the preventive and corrective maintenance of CCTV systems
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 600000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 170209
II.2)
Description
II.2.1)
Title
Preventive and corrective maintenance of CCTV systems LOT 4 - West
Lot No:
4
II.2.2)
Additional CPV code(s)
32234000
-
Closed-circuit television cameras
32235000
-
Closed-circuit surveillance system
35120000
-
Surveillance and security systems and devices
35121000
-
Security equipment
35125000
-
Surveillance system
35125300
-
Security cameras
50600000
-
Repair and maintenance services of security and defence materials
92222000
-
Closed circuit television services
II.2.3)
Place of performance
Main site or place of performance:
Ireland West
II.2.4)
Description of the procurement
Irish Prison Services intends to Establishment of four single party frameworks for the preventive and corrective maintenance of CCTV systems
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 600000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 170209
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 170209
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
To be agreed with the Successful Tenderers
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
29/06/2020
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
29/06/2020
Local time:
14:00
Place:
Virtually on the eTenders platform as a result of Covid 19 restrictions
Information about authorised persons and opening procedure:
Tender box to be opened by staff member from Procurement and from Estates.
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Inns Quay
Dublin 7
D7
IE
Telephone:
+353 1886000
E-mail:
Highcourtcentraloffice@courts.ie
Fax:
+353 1886000
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
The contract / framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.