Contract notice – utilities

Supplies

Directive 2014/25/EU

Section I: Contracting entity

I.1)

Name and addresses

Iarnród Eireann-Irish Rail

IE 4812851 O

Connolly Station,

Dublin

Contact person: Tony Lambert

Telephone: +353 17033681

E-mail: Tony.Lambert@irishrail.ie

Internet address(es):

Main address: http://www.irishrail.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433

I.3)

Communication

Access to the procurement documents is restricted. Further information can be obtained at:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=165606&B=ETENDERS_SIMPLE

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=165606&B=ETENDERS_SIMPLE

Tenders or requests to participate must be submitted

to the abovementioned address

I.6)

Main activity

Railway services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

METAL FABRICATION MULTI PARTY FRAMEWORK

Reference number: 7304

II.1.2)

Main CPV code

44400000 - Miscellaneous fabricated products and related items

II.1.3)

Type of contract

Supplies

II.1.4)

Short description

II.1.5)

Estimated total value

Value excluding VAT: 4000000.00 EUR

II.1.6)

Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)

Description

II.2.1)

Title

METAL FABRICATION MULTI PARTY FRAMEWORK

Lot No: 1

II.2.2)

Additional CPV code(s)

44315200 - Welding materials

44400000 - Miscellaneous fabricated products and related items

45262670 - Metalworking

45262680 - Welding

44617300 - Prefabricated boxes

45255400 - Fabrication work

II.2.3)

Place of performance

Main site or place of performance:

Deliveries Nationwide

II.2.4)

Description of the procurement

Iarnród Éireann (IÉ) invites suitably qualified and experienced companies to participate in a tender process for the establishment of a multiparty Metal Fabrication Services Framework to meet the needs of all IÉ locations nationwide. These services can range from standard fabrication requirements such as bracketry and hinges to more bespoke designed components which may require specialised welding. Only companies with suitable fabrication expertise and experience in accordance with the requirements of each lot applied for, will be considered for entry to the Framework Agreement.
The framework will be broken into 3 lots.
• Lot 1 will compose of fabricated materials that require no welding such as hinges, engine mounting plates, welder qualification plates, brackets, pre-shaped plates, wear plates.
On occasion, companies in the framework will be required to provide suitably qualified and experienced personnel with expert knowledge of fabrication and welding to visit IÉ facilities.
The locations to be covered by the framework (But not limited to):
a) Chief Mechanical Engineering Dept. (Dublin, Cork, Portlaoise, Drogheda and Limerick)
b) Signalling Maintenance facilities. (Dublin, Mayo, Drogheda, Tipperary and Athlone)
c) Nationwide Civil Engineering facilities which are dispersed across the national railway infrastructure (Tipperary, Cork, Kerry, Dublin, Louth , Meath, Wicklow, Waterford, Carlow, Wexford, West Meath, Galway, Clare, Leitrim and Mayo)
The duration of the contract will be 4 years with the option to extend by 1 year at the sole discretion of IÉ. As this is a multi-party Framework, there will be multiple suppliers selected for each lot. At any stage during the Framework, successful applicants may be subject to audit by IÉ staff.
The expected annual spend for all Lots will be in the vicinity of €800,000 per annum based on historical expenditure. Call-offs for each Lot will be awarded by either (a) direct award for small jobs up to €1,500; (b) request for quotation for jobs between €1,500 and €50,000; or (c) mini tender to all framework entrants for requirements above €50,000. There will be a provision for emergency Call Off requirements up to €5,000.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 2000000.00 EUR

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5 / Maximum number: 10

Objective criteria for choosing the limited number of candidates:

Lot (1) will compose of ‘Standard or Basic Fabricated Parts that do not require welding’ such as hinges, engine mounting plates, welder qualification plates, pipe brackets, pre-shaped plates to repair loco front skirt, wear plates.
Applicants will have ISO 9001 certification or equivalent in place. Applicants without ISO: 9001 or equivalent can qualify for the framework but must have an ISO accreditation or equivalent in place within 12 months of the framework going live or provide evidence that they are at an advanced stage in gaining certification.
Applicants would be required to demonstrate their ability to manufacture each component to the design and specification as laid down by Irish Rail technical Department
Applicants will be able to produce 3.1 material certifications for fabricated components when requested

II.2.10)

Information about variants

Variants will be accepted: yes

II.2.11)

Information about options

Options: yes

Description of options:

The duration of the framework shall be 4 years with the option to extend by 1 year up to a maximum of 5 years.

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

METAL FABRICATION MULTI PARTY FRAMEWORK

Lot No: 2

II.2.2)

Additional CPV code(s)

45255400 - Fabrication work

45262670 - Metalworking

44315200 - Welding materials

45262680 - Welding

44617300 - Prefabricated boxes

44400000 - Miscellaneous fabricated products and related items

II.2.3)

Place of performance

Main site or place of performance:

Deliveries Nationwide

II.2.4)

Description of the procurement

Iarnród Éireann (IÉ) invites suitably qualified and experienced companies to participate in a tender process for the establishment of a multiparty Metal Fabrication Services Framework to meet the needs of all IÉ locations nationwide. These services can range from standard fabrication requirements such as bracketry and hinges to more bespoke designed components which may require specialised welding. Only companies with suitable fabrication expertise and experience in accordance with the requirements of each lot applied for, will be considered for entry to the Framework Agreement.
The framework will be broken into 3 lots.
• Lot 2: will compose of parts that are fabricated in which the welding of those parts fall under certification level 3 and 4 EN 15085-2:2007 such as equipment boxes, striking plates, handrails, steps, seating frames. The applicant will have a verifiable welding system in place with EN 3834 accreditation or equivalent with welders qualified to EN 9606-1:2017 or equivalent.
On occasion, companies in the framework will be required to provide suitably qualified and experienced personnel with expert knowledge of fabrication and welding to visit IÉ facilities.
The locations to be covered by the framework (But not limited to):
a) Chief Mechanical Engineering Dept. (Dublin, Cork, Portlaoise, Drogheda and Limerick)
b) Signalling Maintenance facilities. (Dublin, Mayo, Drogheda, Tipperary and Athlone)
c) Nationwide Civil Engineering facilities which are dispersed across the national railway infrastructure (Tipperary, Cork, Kerry, Dublin, Louth , Meath, Wicklow, Waterford, Carlow, Wexford, West Meath, Galway, Clare, Leitrim and Mayo)
The duration of the contract will be 4 years with the option to extend by 1 year at the sole discretion of IÉ. As this is a multi-party Framework, there will be multiple suppliers selected for each lot. At any stage during the Framework, successful applicants may be subject to audit by IÉ staff.
The expected annual spend for all Lots will be in the vicinity of €800,000 per annum based on historical expenditure. Call-offs for each Lot will be awarded by either (a) direct award for small jobs up to €1,500; (b) request for quotation for jobs between €1,500 and €50,000; or (c) mini tender to all framework entrants for requirements above €50,000. There will be a provision for emergency Call Off requirements up to €5,000.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 1200000.00 EUR

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5 / Maximum number: 10

Objective criteria for choosing the limited number of candidates:

Lot (2) will compose of ‘Fabricated parts where welding falls under certification level 3 and 4 of certification EN 15085-2:2007’ and may contain requirements such as equipment boxes, striking plates, handrails, steps and seating frames.
Applicants must meet the requirements of the following:
Applicants will have ISO 9001 certification or equivalent in place. Applicants without ISO: 9001 or equivalent can qualify for the framework but must have an ISO accreditation or equivalent in place within 12 months of the framework going live or provide evidence that they are at an advanced stage in gaining certification.
Applicants would be required to demonstrate their ability to manufacture each component to the design and specification as laid down by Irish Rail technical Department
Applicants will be able to produce 3.1 material certifications for fabricated components when requested.
Applicants must have a verifiable WPS with a recognised welding accreditation e.g. EN 3834 or equivalent
Welders must be trained to EN 9606-1:2017
Applicants must have access to a Qualified Welding Supervisor
Applicants must have access to the following NDT personnel, Visual Inspectors and Surface Testing Inspector (Dye penetrant or Magnetic Particle).
In limited circumstances when the business need is required, the CME dept. will assist the applicant to achieve these requirements on a case by case basis.

II.2.10)

Information about variants

Variants will be accepted: yes

II.2.11)

Information about options

Options: yes

Description of options:

The duration of the framework shall be 4 years with the option to extend by 1 year up to a maximum of 5 years.

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

METAL FABRICATION MULTI PARTY FRAMEWORK

Lot No: 3

II.2.2)

Additional CPV code(s)

44617300 - Prefabricated boxes

45255400 - Fabrication work

44400000 - Miscellaneous fabricated products and related items

45262670 - Metalworking

45262680 - Welding

44315200 - Welding materials

II.2.4)

Description of the procurement

Iarnród Éireann (IÉ) invites suitably qualified and experienced companies to participate in a tender process for the establishment of a multiparty Metal Fabrication Services Framework to meet the needs of all IÉ locations nationwide. These services can range from standard fabrication requirements such as bracketry and hinges to more bespoke designed components which may require specialised welding. Only companies with suitable fabrication expertise and experience in accordance with the requirements of each lot applied for, will be considered for entry to the Framework Agreement.
The framework will be broken into 3 lots.
• Lot 3: will compose of parts that are fabricated in which the welding of those parts fall under certification level 1 and 2 EN 15085-2:2007 such as welded parts of bogies underframes, fuel tanks, pressurised vessels, welded brake components. Applicants will be qualified to supply materials and services according to this requirement.
On occasion, companies in the framework will be required to provide suitably qualified and experienced personnel with expert knowledge of fabrication and welding to visit IÉ facilities.
The locations to be covered by the framework (But not limited to):
a) Chief Mechanical Engineering Dept. (Dublin, Cork, Portlaoise, Drogheda and Limerick)
b) Signalling Maintenance facilities. (Dublin, Mayo, Drogheda, Tipperary and Athlone)
c) Nationwide Civil Engineering facilities which are dispersed across the national railway infrastructure (Tipperary, Cork, Kerry, Dublin, Louth , Meath, Wicklow, Waterford, Carlow, Wexford, West Meath, Galway, Clare, Leitrim and Mayo)
The duration of the contract will be 4 years with the option to extend by 1 year at the sole discretion of IÉ. As this is a multi-party Framework, there will be multiple suppliers selected for each lot. At any stage during the Framework, successful applicants may be subject to audit by IÉ staff.
The expected annual spend for all Lots will be in the vicinity of €800,000 per annum based on historical expenditure. Call-offs for each Lot will be awarded by either (a) direct award for small jobs up to €1,500; (b) request for quotation for jobs between €1,500 and €50,000; or (c) mini tender to all framework entrants for requirements above €50,000. There will be a provision for emergency Call Off requirements up to €5,000.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 800000.00 EUR

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3 / Maximum number: 5

Objective criteria for choosing the limited number of candidates:

Lot (3) will compose of ‘Fabricated parts where welding falls under certification level 1 and 2 EN 15085-2:2007’ and may contain welded parts of bogies underframes, fuel tanks, pressurised vessels and welded brake components.
Applicants must satisfy the requirements of Lot 2 plus the additional:
Applicants will have expertise in specialised welding service and must be certified to EN 15085 certification level 1 and 2
Similar to Lots 1 and 2 - Applicants will have ISO 9001 certification or equivalent in place. Applicants without ISO: 9001 or equivalent can qualify for the framework but must have an ISO accreditation or equivalent in place within 12 months of the framework going live or provide evidence that they are at an advanced stage in gaining certification.
Applicants would be required to demonstrate their ability to manufacture each component to the design and specification as laid down by Irish Rail technical Department
Applicants will be able to produce 3.1 material certifications for fabricated components when requested.

II.2.10)

Information about variants

Variants will be accepted: yes

II.2.11)

Information about options

Options: yes

Description of options:

The duration of the framework shall be 4 years with the option to extend by 1 year up to a maximum of 5 years

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions: For full details, please download a copy of the attached Pre-Qualification Questionnaire.

III.1.2)

Economic and financial standing

List and brief description of selection criteria:

The economic and financial capacity of the entity must be established to the satisfaction of IE.
Applicants will be invited to complete a questionnaire (attached) which seeks company details; information on similar contracts undertaken with value, dates, locations and contact names for reference etc; applicants may be requested to provide supporting information such as balance sheets for the past three financial years.
For full details, please download a copy of the attached Pre-Qualification Questionnaire.

III.1.3)

Technical and professional ability

List and brief description of selection criteria:

The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a questionnaire which seeks company details to establish the entity’s technical capacity.
For full details, please download a copy of the attached Pre-Qualification Questionnaire.

III.1.6)

Deposits and guarantees required

Not Applicable.

III.1.7)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

Not Applicable.

III.1.8)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded

A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.

III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

For full details, please download a copy of the attached Pre-Qualification Questionnaire.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 25

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 02/07/2020

Local time: 12:00

IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 03/08/2020

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

48 months with option to extend by 12 months to total 60 months

VI.2)

Information about electronic workflows

Electronic payment will be used

VI.4)

Procedures for review

VI.4.1)

Review body

Central Office of the High Court

Four Courts

Dublin 7

D07 N972

Telephone: +353 18886511

E-mail: HighCourtCentralOffice@courts.ie

Fax: +353 18886125

Internet address: http://www.courts.ie

VI.4.4)

Service from which information about the review procedure may be obtained

Central Office of the High Court

Four Courts

Dublin 7

D07 N972

Telephone: +353 18886511

E-mail: HighCourtCentralOffice@courts.ie

Fax: +353 18886125

Internet address: http://www.courts.ie

Contract notice - utilities

Information