Date of dispatch of this notice: 09/03/2020
Expire date: 20/04/2020
External Reference: 2020-262933
TED Reference: 2020/S 052-123874
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Horse Racing Ireland (HRI)
N/A
Ballymany
Co Kildare
The Curragh
IE
Contact person:
Fergal Doyle
Telephone:
+353 45455485
E-mail:
fdoyle@hri.ie
Internet address(es):
Main address:
www.hri.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330
I.2)
Joint procurement
The contract is awarded by a central purchasing body
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=163980&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=163980&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Recreation, culture and religion
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Provision of Print Services
Reference number:
HRIMAR20FD/2
II.1.2)
Main CPV code
79810000
-
Printing services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Lot 1: General Print Services
This lot covers but is not limited to the provision of general print to include business cards, headed paper, statement paper, ceadunas envelopes, compliment slips and standard forms.
This contract will be awarded as a single party framework with one supplier fulfilling all requirements.
Lot 2: Security Print Services
This lot covers, but is not limited to the provision of tickets, badges, cheques etc. to HRI and subsidiaries upon request.
This contract will be awarded as a single party framework with one supplier fulfilling all requirements.
Lot 3: Promotional / Marketing Print Services
This lot covers, but is not limited to the provision of leaflets, brochures, posters, invitations, forms, booklets, etc. This contract will be awarded as a multi-party framework. It is envisaged that a minimum number of 3 tenderers will make up this panel to meet HRI’s requirements.
This lot covers but is not limited to the provision of general print to include business cards, headed paper, statement paper, ceadunas envelopes, compliment slips and standard forms.
This contract will be awarded as a single party framework with one supplier fulfilling all requirements.
Lot 2: Security Print Services
This lot covers, but is not limited to the provision of tickets, badges, cheques etc. to HRI and subsidiaries upon request.
This contract will be awarded as a single party framework with one supplier fulfilling all requirements.
Lot 3: Promotional / Marketing Print Services
This lot covers, but is not limited to the provision of leaflets, brochures, posters, invitations, forms, booklets, etc. This contract will be awarded as a multi-party framework. It is envisaged that a minimum number of 3 tenderers will make up this panel to meet HRI’s requirements.
II.1.5)
Estimated total value
Value excluding VAT: 600000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
II.2)
Description
II.2.1)
Title
General Print
Lot No:
1
II.2.2)
Additional CPV code(s)
22100000
-
Printed books, brochures and leaflets
22450000
-
Security-type printed matter
22458000
-
Bespoke printed matter
22900000
-
Miscellaneous printed matter
79800000
-
Printing and related services
79810000
-
Printing services
79811000
-
Digital printing services
79820000
-
Services related to printing
79823000
-
Printing and delivery services
II.2.4)
Description of the procurement
Lot 1: General Print Services
This lot covers but is not limited to the provision of general print stationary to include business cards, headed paper, statement paper, ceadunas envelopes, compliment slips and standard forms.
This contract will be awarded as a single party framework with one supplier fulfilling all requirements.
This lot covers but is not limited to the provision of general print stationary to include business cards, headed paper, statement paper, ceadunas envelopes, compliment slips and standard forms.
This contract will be awarded as a single party framework with one supplier fulfilling all requirements.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
yes
Description of renewals:
Frameworks will be awarded for an initial period of approximately 2 years. It is envisioned that any and all extensions awarded will be for a period of at least one year; however, the precise duration of any extension will depend upon the nature of HRI’s requirements at that point in time. The maximum potential duration of the framework is four (4) years
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged minimum number:
5
/
Maximum number:
6
II.2.10)
Information about variants
Variants will be accepted:
yes
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Security Print
Lot No:
2
II.2.2)
Additional CPV code(s)
22100000
-
Printed books, brochures and leaflets
22450000
-
Security-type printed matter
22458000
-
Bespoke printed matter
22900000
-
Miscellaneous printed matter
79800000
-
Printing and related services
79810000
-
Printing services
79811000
-
Digital printing services
79820000
-
Services related to printing
79823000
-
Printing and delivery services
II.2.4)
Description of the procurement
Lot 2: Security Print Services
This lot covers, but is not limited to the provision of tickets, badges, cheques etc. to HRI and subsidiaries upon request.
This contract will be awarded as a single party framework with one supplier fulfilling all requirements.
This lot covers, but is not limited to the provision of tickets, badges, cheques etc. to HRI and subsidiaries upon request.
This contract will be awarded as a single party framework with one supplier fulfilling all requirements.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
yes
Description of renewals:
Frameworks will be awarded for an initial period of approximately 2 years. It is envisioned that any and all extensions awarded will be for a period of at least one year; however, the precise duration of any extension will depend upon the nature of HRI’s requirements at that point in time. The maximum potential duration of the framework is four (4) years
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged minimum number:
5
/
Maximum number:
6
II.2.10)
Information about variants
Variants will be accepted:
yes
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Promotional / Marketing Print
Lot No:
3
II.2.2)
Additional CPV code(s)
22100000
-
Printed books, brochures and leaflets
22450000
-
Security-type printed matter
22458000
-
Bespoke printed matter
22900000
-
Miscellaneous printed matter
79800000
-
Printing and related services
79810000
-
Printing services
79811000
-
Digital printing services
79820000
-
Services related to printing
79823000
-
Printing and delivery services
II.2.4)
Description of the procurement
Lot 3: Promotional / Marketing Print Services
This lot covers, but is not limited to the provision of leaflets, brochures, posters, invitations, forms, booklets, etc.
This contract will be awarded as a multi-party framework. It is envisaged that a minimum number of 3 tenderers will make up this panel to meet HRI’s requirements.
This lot covers, but is not limited to the provision of leaflets, brochures, posters, invitations, forms, booklets, etc.
This contract will be awarded as a multi-party framework. It is envisaged that a minimum number of 3 tenderers will make up this panel to meet HRI’s requirements.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
yes
Description of renewals:
Frameworks will be awarded for an initial period of approximately 2 years. It is envisioned that any and all extensions awarded will be for a period of at least one year; however, the precise duration of any extension will depend upon the nature of HRI’s requirements at that point in time. The maximum potential duration of the framework is four (4) years
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged minimum number:
5
/
Maximum number:
6
II.2.10)
Information about variants
Variants will be accepted:
yes
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Restricted procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2015/S 227-413630
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
08/04/2020
Local time:
12:00
IV.2.3)
Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 01/05/2020
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.2)
Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties;
2) This is the sole call for competition for this service;
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;
4) Establishment of the contract will be subject to the approval of the competent authorities;
5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition;
6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended;
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return Fully completed submissions in order to avoid the risk of elimination from the competition.
2) This is the sole call for competition for this service;
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;
4) Establishment of the contract will be subject to the approval of the competent authorities;
5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part of their application for participation in the competition;
6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended;
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return Fully completed submissions in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures:
Statutory Instrument Nº 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement(including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract
Precise information on deadline(s) for review procedures:
Statutory Instrument Nº 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement(including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract