Date of dispatch of this notice: 31/01/2020
Expire date: 06/03/2020
External Reference: 2020-203596
TED Reference: 2020/S 025-056830
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Horse Racing Ireland (HRI)
N/A
Ballymany
Co Kildare
The Curragh
IE
Contact person:
Sarah Barthel
Telephone:
+353 45455662
E-mail:
sbarthel@hri.ie
Internet address(es):
Main address:
http://www.hri-ras.ie/
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161760&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=161760&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Recreation, culture and religion
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Multi-Party Framework Agreement for the Supply, Hire, Delivery, Installation and Onsite Support of Video Screens and Audio-Visual Equipment and Related Services to HRI Racecourses Ltd and Cork RC
Reference number:
RSC Large Screens
II.1.2)
Main CPV code
51310000
-
Installation services of radio, television, sound and video equipment
II.1.3)
Type of contract
Services
II.1.4)
Short description
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act of 2001. It is a commercial semi-state body that took over the functions previously carried out by the Irish Horse Racing Authority. HRI is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI subsidiaries include Irish Thoroughbred Marketing Ltd (ITM), Tote Ireland Ltd and HRI Racecourses Ltd (Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre).
The Contracting Authority are seeking suitably resourced providers for the supply, hire, delivery, installation and onsite support of mobile video screens and audio-visual equipment & related services.
The Contracting Authority are seeking suitably resourced providers for the supply, hire, delivery, installation and onsite support of mobile video screens and audio-visual equipment & related services.
II.1.5)
Estimated total value
Value excluding VAT: 400000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
30231300
-
Display screens
30231310
-
Flat panel displays
31682230
-
Graphic display panels
32320000
-
Television and audio-visual equipment
32323000
-
Video monitors
32351200
-
Screens
51314000
-
Installation services of video equipment
II.2.3)
Place of performance
Main site or place of performance:
Ireland
II.2.4)
Description of the procurement
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act of 2001. It is a commercial semi-state body that took over the functions previously carried out by the Irish Horse Racing Authority. HRI is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI subsidiaries include Irish Thoroughbred Marketing Ltd (ITM), Tote Ireland Ltd and HRI Racecourses Ltd (Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre). Further information regarding HRI and subsidiaries is available online at http://www.hri.ie/. Cork Racecourse Mallow, while not a subsidiary of Horse Racing Ireland, is closely affiliated with HRI Racecourses Ltd.
HRI Racecourses reserves the right to avail of this Framework for any other racecourse that may fall within its administration during the lifetime of the Framework.
The Contracting Authority are seeking suitably resourced providers for the supply, hire, delivery, installation and onsite support of mobile video screens and audio-visual equipment & related services.
It is anticipated that a multi-party framework agreement of four years’ duration will be entered into with the successful tenderers for the supply, hire, delivery, installation and onsite support of video screens and audio-visual equipment and related services to the Contracting Authority
Please refer to the attached tender documents for a detailed specification.
HRI Racecourses reserves the right to avail of this Framework for any other racecourse that may fall within its administration during the lifetime of the Framework.
The Contracting Authority are seeking suitably resourced providers for the supply, hire, delivery, installation and onsite support of mobile video screens and audio-visual equipment & related services.
It is anticipated that a multi-party framework agreement of four years’ duration will be entered into with the successful tenderers for the supply, hire, delivery, installation and onsite support of video screens and audio-visual equipment and related services to the Contracting Authority
Please refer to the attached tender documents for a detailed specification.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 400000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any portion of the contract, it may be a condition of award of contract that both the service provider and any proposed subcontractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of the contract.
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:
3
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
06/03/2020
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
06/03/2021
IV.2.7)
Conditions for opening of tenders
Date:
06/03/2020
Local time:
12:00
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
yes
Estimated timing for further notices to be published:
4 years
VI.2)
Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties;
2) This is the sole call for competition for this service;
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;
4) Establishment of the framework will be subject to the approval of the competent authorities;
5) It will be a condition of establishment that tenderers and all sub-contractors are fully tax compliant as part of their application for participation in the competition;
6) If for any reason it is not possible for the successful tenderer to deliver the framework following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the framework agreement any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make,source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore,tenderers are advised to ensure that they return Fully completed submissions in order to avoid the risk of elimination from the competition.
2) This is the sole call for competition for this service;
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;
4) Establishment of the framework will be subject to the approval of the competent authorities;
5) It will be a condition of establishment that tenderers and all sub-contractors are fully tax compliant as part of their application for participation in the competition;
6) If for any reason it is not possible for the successful tenderer to deliver the framework following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the framework agreement any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make,source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore,tenderers are advised to ensure that they return Fully completed submissions in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Four Court, Inns Quay
Dublin
IE
Telephone:
+353 18886000
E-mail:
highcourtcentraloffice@courts.ie
Fax:
+353 18886088
Internet address:
http://www.courts.ie
VI.4.2)
Body responsible for mediation procedures
Please consult your legal advisor
Ireland
IE
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework greement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.
VI.4.4)
Service from which information about the review procedure may be obtained
Please consult your legal advisor
Ireland
IE