Date of dispatch of this notice: 09/01/2020
Expire date: 18/02/2020
External Reference: 2020-232810
TED Reference: 2020/S 007-010543
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
National University of Ireland, Galway (NUI Galway)
N/A
University Road
Galway
Galway
IE
Telephone:
+353 91524411
E-mail:
nuig@greenville.ie
Internet address(es):
Main address:
http://www.nuigalway.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/414
I.2)
Joint procurement
The contract is awarded by a central purchasing body
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=160551&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=160551&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Education
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Single Party Framework Agreement for The Provision and Support of a Student Management Solution
Reference number:
NUIG/ISS1051/2019
II.1.2)
Main CPV code
48000000
-
Software package and information systems
II.1.3)
Type of contract
Supplies
II.1.4)
Short description
NUI Galway are embarking on this tender process to upgrade our existing Student Management System to meet current and future business needs ensuring we maximise the benefits of technological advances
The Student Digital Pathways aims to improve the organisation, processes and underlying technology used to manage the students’ journey at NUI Galway – from recruitment to graduation covering core University capabilities such as:
• Student recruitment
• Student admissions
• Student registration
• Student progression
• Student financial management
• Curriculum design
• Class scheduling and timetabling
• Examinations
• Student support and wellbeing
• Student careers and work placement
The Student Digital Pathways aims to improve the organisation, processes and underlying technology used to manage the students’ journey at NUI Galway – from recruitment to graduation covering core University capabilities such as:
• Student recruitment
• Student admissions
• Student registration
• Student progression
• Student financial management
• Curriculum design
• Class scheduling and timetabling
• Examinations
• Student support and wellbeing
• Student careers and work placement
II.1.5)
Estimated total value
Value excluding VAT: 30000000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
48100000
-
Industry specific software package
48190000
-
Educational software package
48219000
-
Miscellaneous networking software package
48219300
-
Administration software package
48222000
-
Web server software package
48332000
-
Scheduling software package
48400000
-
Business transaction and personal business software package
48445000
-
Customer Relation Management software package
48450000
-
Time accounting or human resources software package
48463000
-
Statistical software package
48482000
-
Business intelligence software package
48600000
-
Database and operating software package
48610000
-
Database systems
48611000
-
Database software package
48612000
-
Database-management system
48613000
-
Electronic data management (EDM)
72000000
-
IT services: consulting, software development, Internet and support
72200000
-
Software programming and consultancy services
72210000
-
Programming services of packaged software products
72212190
-
Educational software development services
72212333
-
Contact management software development services
72212480
-
Sales, marketing and business intelligence software development services
72212517
-
IT software development services
72212600
-
Database and operating software development services
72212780
-
System, storage and content management software development services
72212900
-
Miscellaneous software development services and computer systems
72227000
-
Software integration consultancy services
II.2.3)
Place of performance
Main site or place of performance:
Galway
II.2.4)
Description of the procurement
NUI Galway are embarking on this tender process to upgrade our existing Student Management System to meet current and future business needs ensuring we maximise the benefits of technological advances
The Student Digital Pathways aims to improve the organisation, processes and underlying technology used to manage the students’ journey at NUI Galway – from recruitment to graduation covering core University capabilities such as:
• Student recruitment
• Student admissions
• Student registration
• Student progression
• Student financial management
• Curriculum design
• Class scheduling and timetabling
• Examinations
• Student support and wellbeing
• Student careers and work placement
The Student Digital Pathways aims to improve the organisation, processes and underlying technology used to manage the students’ journey at NUI Galway – from recruitment to graduation covering core University capabilities such as:
• Student recruitment
• Student admissions
• Student registration
• Student progression
• Student financial management
• Curriculum design
• Class scheduling and timetabling
• Examinations
• Student support and wellbeing
• Student careers and work placement
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 30000000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
60
This contract is subject to renewal:
yes
Description of renewals:
NUI Galway will have an option to extend the contract for a period of between 5 and 15 years.
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged minimum number:
4
/
Maximum number:
8
Objective criteria for choosing the limited number of candidates:
Previous Experience
Quality Assurance
Quality Assurance
II.2.10)
Information about variants
Variants will be accepted:
yes
II.2.11)
Information about options
Options:
yes
Description of options:
NUI Galway will have an option to extend the contract for a period of between 5 and 15 years.
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
• Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 163614
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 163614.
III.1.2)
Economic and financial standing
List and brief description of selection criteria:
As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 163614.
Minimum level(s) of standards possibly required:
As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 163614.
III.1.3)
Technical and professional ability
List and brief description of selection criteria:
As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 163614.
Minimum level(s) of standards possibly required:
As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 163614.
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
To be agreed with the successful supplier.
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Competitive dialogue
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
18/02/2020
Local time:
12:00
IV.2.3)
Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 08/05/2020
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English, Scottish Gaelic
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
Suggested text:
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
12) At Section II.2.9 we have indicated that a minimum of 4 will be invited to tender, please note that the contracting authority reserves the right to invite at between 4 and 8 subject to that number qualifying.
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
12) At Section II.2.9 we have indicated that a minimum of 4 will be invited to tender, please note that the contracting authority reserves the right to invite at between 4 and 8 subject to that number qualifying.
VI.4)
Procedures for review
VI.4.1)
Review body
High Court
Inns Quay
Dublin
7
IE
Telephone:
+353 18886000
E-mail:
Highcourtcentraloffice@courts.ie
Internet address:
www.courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
The framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.
VI.4.4)
Service from which information about the review procedure may be obtained
Consult a legal advisor
Dublin
IE