Contract notice – utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)

Name and addresses

Ervia

N/A

P.O.Box 900, Webworks, Eglinton Street

Cork

Contact person: Louise Hegarty

Telephone: +353 214239206

E-mail: tenders@ervia.ie

Internet address(es):

Main address: http://www.ervia.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/376

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

www.etenders.gov.ie

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: www.etenders.gov.ie

Tenders or requests to participate must be submitted

to the abovementioned address

I.6)

Main activity

Production, transport and distribution of gas and heat

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

19/057 - Multi-Party Framework Agreement for the Provision of Public Relations Services for Ervia

Reference number: 19/057

II.1.2)

Main CPV code

79416000 - Public relations services

II.1.3)

Type of contract

Services

II.1.4)

Short description

19/057 - Multi-Party Framework Agreement for the Provision of Public Relations Services for Ervia

II.1.6)

Information about lots

This contract is divided into lots: no

II.2)

Description

II.2.2)

Additional CPV code(s)

79416100 - Public relations management services

79416200 - Public relations consultancy services

79430000 - Crisis management services

II.2.3)

Place of performance

Main site or place of performance:

Cork and Dublin

II.2.4)

Description of the procurement

It is envisaged that the scope of services of any given Call off Contract under the Framework Agreement will be, but are not limited to;
The expected scope of the Contract includes but is not limited to the provision of the following public relations (“PR”) services and other services including media relations services, financial PR, crisis communications, corporate affairs and public affairs services.
The scope of services is also expected to include:
• Provision of the above services in order to build and enhance Ervia’s reputation in the energy market and water sector in Ireland;
• Assisting in relation to Ervia’s engagement and reputation with key stakeholders and decision-makers in the political, economic and customer arenas in the Republic of Ireland;
• Supporting the introduction and establishment of the Ervia and Gas Networks brands and to support the building of the Irish Water brand;
• Supporting Irish Water in its delivery of an ambitious programme of reform across all aspects of water services ;
• Supporting Gas Network Ireland’s gas advocacy agenda and strategy to grow the Irish gas market;
• Facilitation of gas and water infrastructure development through stakeholder engagement and event management ; and
• Offsetting the negative impact of any potential PR crisis situations including any arising out of gas network or water service incidents.
Government Affairs Services;
The scope of services is also expected to include but not limited to:
• Legislative and regulatory monitoring
• Evaluation of regulatory risks for the business
• Preparation of concepts and recommendations
• Engagement with key audiences and stakeholders
• Industry engagement
• Lobbying
• Influencing policy
Applicants should note that from time to time over the term of each Multi Party Framework Agreement, the Contracting Entity, at its sole discretion but without altering the overall nature of the Multi Party Framework Agreement, may require to modify the scope of the framework agreement to reflect technical advancements and/or unforeseeable requirements required for Public Relation Services. The conditions under which such option may be exercised by the Contracting Entity will be outlined in the ITN document.
Ervia is procuring Public Relation services. The successful supplier may be required, during the course of the framework, to enter into separate framework agreements with GNI in relation to the provision of the services. The new arrangements will stand separate from the arrangements with Ervia.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Option to extend for further periods up to a total maximum of 2 years.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: yes

Description of options:

Framework agreement(s) duration of 3 years with an option to extend for further for periods up to a total maximum of two years.

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

You must submit through the etenders system before the deadline. The submission deadline is strict & no submissions will be possible after the date & time specified in the PQQ documents. Please note that all tenders are electronic, as such NO paper copies will be accepted or read. Please submit via the etenders system not later than 12:00hrs (local time) Wednesday 12th of February 2020.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions: Please refer to tender documents available to download from www.etenders.gov.ie only.

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.6)

Deposits and guarantees required

As per contract documents

III.1.7)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

As per contract documents

III.1.8)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded

Requests to participate may be submitted by single entities or by groups of service providers. A group will not be required to convert into a specific legal form in order to submit a request to participate, but may if the Contracting Entity considers it necessary to ensure that the contract is carried out to its satisfaction, be required to do so prior to award of the contract. The Contracting Entity also reserves the right to contract with each member of the group on the basis of joint and several liability, or with one member of the group as a main contractor with a number of sub-contractors or on any other basis as the Contracting Entity considers appropriate.

III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

As per contract documents

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

Framework agreement with a single operator

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 12/02/2020

Local time: 12:00

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English, Irish

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: no

VI.2)

Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)

Additional information

VI.4)

Procedures for review

VI.4.1)

Review body

The High Court

The Four Courts

Dublin

Telephone: +353 18886000

E-mail: highcourtcentraloffice@courts.ie

Internet address: http://www.courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for review procedures:
Please refer to Statutory Instrument 131 of 2010, European Communities (Award of Contracts by Utility Undertaking) (Review Procedures) Regulations 2010 (and in particular Regulation 7 and 10(2)).

Contract notice - utilities

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