Date of dispatch of this notice: 13/12/2019
Expire date: 31/01/2020
External Reference: 2019-299807
TED Reference: 2019/S 242-594854
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Department of Employment Affairs and Social Protection
N/A
College Road
Sligo
IE
IE
Contact person:
Donn Maguire
Telephone:
+353 17042095
E-mail:
donn.maguire@welfare.ie
Internet address(es):
Main address:
http://www.welfare.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/349
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=159612&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=159612&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)
Main activity
Social protection
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
The provision of design build, break and storage of event stands; and the provision of branded promotional materials
II.1.2)
Main CPV code
79341000
-
Advertising services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Two lots are provided for:
Lot 1 includes the provision of
- A build and break service for assembly, set up and disassembly of existing DEASP stands at events throughout Ireland
- Ongoing storage of all existing DEASP backdrops and associated furniture which are re-used for these events
Lot 2 is for the design, production and delivery of quality, branded Departmental promotional items, required on an ongoing basis to promote the services and supports of DEASP, including but not limited to:
- Pull up banners
- DEASP backdrops for use at events and shows
- Staff lanyards
- Branded pens and branded stationery, other promotional items
- Branded apparrel e.g. t-shirts
Lot 1 includes the provision of
- A build and break service for assembly, set up and disassembly of existing DEASP stands at events throughout Ireland
- Ongoing storage of all existing DEASP backdrops and associated furniture which are re-used for these events
Lot 2 is for the design, production and delivery of quality, branded Departmental promotional items, required on an ongoing basis to promote the services and supports of DEASP, including but not limited to:
- Pull up banners
- DEASP backdrops for use at events and shows
- Staff lanyards
- Branded pens and branded stationery, other promotional items
- Branded apparrel e.g. t-shirts
II.1.5)
Estimated total value
Value excluding VAT: 250000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
II.2)
Description
II.2.1)
Title
Assembly, Disassembly and Storage
Lot No:
1
II.2.2)
Additional CPV code(s)
22459100
-
Advertising stickers and strips
22462000
-
Advertising material
31523100
-
Advertising neon lights
79340000
-
Advertising and marketing services
79341200
-
Advertising management services
79342200
-
Promotional services
II.2.4)
Description of the procurement
Lot 1 includes the provision of
- a build and break service for assembly, set up and disassembly of existing DEASP stands at events throughout Ireland
- ongoing storage of all existing DEASP backdrops and associated furniture which are re-used for these events
DEASP currently owns 5 rigid build backdrops measuring approximately 3 meters by 3 meters and will require the Tenderer to store these and to provide a service to the Contracting Authority for build and break of these backdrops at public events and/or trade events eg. National Ploughing Championships, Pregnancy and Baby Fairs, Over 50's Fairs etc and other similar conferences and events. The Tenderer must have the ability to provide a build and break service on demand, with an ability to provide this service with a minimum of two weeks notice prior to an event in Ireland
In addition to these backdrops, this storage service must also include the storage of associated event furniture (5 individual metre tall pods and 1 modular "Evolve" counter measuring 3 metres by 1 metre approximately) when not in use at events.
- a build and break service for assembly, set up and disassembly of existing DEASP stands at events throughout Ireland
- ongoing storage of all existing DEASP backdrops and associated furniture which are re-used for these events
DEASP currently owns 5 rigid build backdrops measuring approximately 3 meters by 3 meters and will require the Tenderer to store these and to provide a service to the Contracting Authority for build and break of these backdrops at public events and/or trade events eg. National Ploughing Championships, Pregnancy and Baby Fairs, Over 50's Fairs etc and other similar conferences and events. The Tenderer must have the ability to provide a build and break service on demand, with an ability to provide this service with a minimum of two weeks notice prior to an event in Ireland
In addition to these backdrops, this storage service must also include the storage of associated event furniture (5 individual metre tall pods and 1 modular "Evolve" counter measuring 3 metres by 1 metre approximately) when not in use at events.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 50000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
The Contracting Authority reserves the right to extend the Term for a period of up to one (1) year with a maximum of two such extension on the same terms and conditions, subject to the Contracting Authority’s obligations at law.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Design, production and delivery
Lot No:
2
II.2.2)
Additional CPV code(s)
22459100
-
Advertising stickers and strips
22462000
-
Advertising material
31523100
-
Advertising neon lights
79340000
-
Advertising and marketing services
79341200
-
Advertising management services
79342200
-
Promotional services
II.2.4)
Description of the procurement
Lot 2 is for the design, production and delivery of quality, branded Departmental promotional items, required on an ongoing basis to promote the services and supports of DEASP, including but not limited to:
- pull up banners
- DEASP backdrops for use at events and shows
- staff lanyards
- branded pens and branded stationery, other promotional items
- branded apparrel e.g. t-shirts
This requires the manufacture and supply of ordered materials within a minimum of two weeks from the date of order placement
- pull up banners
- DEASP backdrops for use at events and shows
- staff lanyards
- branded pens and branded stationery, other promotional items
- branded apparrel e.g. t-shirts
This requires the manufacture and supply of ordered materials within a minimum of two weeks from the date of order placement
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 200000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
The Contracting Authority reserves the right to extend the Term for a period of up to one (1) year with a maximum of two such extension on the same terms and conditions, subject to the Contracting Authority’s obligations at law.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: no
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
17/01/2020
Local time:
17:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 6
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
17/01/2020
Local time:
17:00
Place:
Online Tender Box
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.4)
Procedures for review
VI.4.1)
Review body
High Court
Four Courts, Inns Quay
Dublin 7
IE
Telephone:
+353 18886000