ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 13/12/2019

Expire date: 20/01/2020

External Reference: 2019-210153

TED Reference: 2019/S 243-596637

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Dublin City Council
N/A
Culture, Recreation & Economic Services
Block 4, Ground Floor, Civic Offices, Wood Quay, Dublin 8
IE
Contact person: Betty Codd
E-mail: betty.codd@dublincity.ie
Internet address(es):
Main address: http://www.dublincity.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267

Dún Laoghaire-Rathdown County Council
N/A
County Hall, Marine Road, Dún Laoghaire, Co.Dublin
Dún Laoghaire
A96 K6C9
IE
Contact person: Head Librarian
Telephone: +353 12054700
E-mail: info@dlrcoco.ie
Internet address(es):
Main address: https://www.dlrcoco.ie/

Fingal County Council
N/A
Grove Road, Blanchardstown
Blanchardstown
D15 W638
IE
Contact person: Head Librarian
Telephone: +353 018905000
E-mail: customercareunit@fingal.ie
Internet address(es):
Main address: https://www.fingal.ie/contact-us

South Dublin County Council
N/A
County Hall Tallaght,
Tallaght
D24 YNN5
IE
Contact person: Head Librarian
Telephone: +353 14149000
E-mail: info@sdublincoco.oe
Internet address(es):
Main address: https://www.sdcc.ie

I.2)

Joint procurement

The contract involves joint procurement
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=157487&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=157487&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

INVITATION TO TENDER FOR THE SUPPLY & DELIVERY OF PERIODICALS
Reference number:  160692
II.1.2)

Main CPV code

22200000  -  Newspapers, journals, periodicals and magazines
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

Dublin City Council proposes to establish a Single Party Framework Agreement for 2 years, for the provision of supply and delivery of periodicals. The Contracting Authority reserves the right, at its discretion, to extend the Term for a period or periods of up to Twelve (12) months with a maximum of Two (2) such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law. The Term will not exceed four (4) years in aggregate. This Agreement is for the supply of electronic and printed Periodicals, Journals and associated services, via Subscription Agents, including domestic and overseas material from any Publisher or 3rd party willing to trade via the Supplier. Collectively all four Dublin library services use the Sierra Library Services Automation Platform (Innovative Interfaces) for the management of periodical holdings.
II.1.5)

Estimated total value

Value excluding VAT: 580000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

22113000  -  Library books
22212000  -  Periodicals
92510000  -  Library and archive services
92511000  -  Library services
II.2.4)

Description of the procurement

This Agreement is for the supply of electronic and printed Periodicals, Journals and associated services, via Subscription Agents, including domestic and overseas material from any Publisher or 3rd party willing to trade via the Supplier. This includes current and back-issues of periodicals, journals and other similar publications of societies. These are charged on a prepaid, usually annual, subscription basis. The successful tenderer should supply publications in any format – paper, microform, and electronic media – as requested. The successful tenderer will make every effort to ensure that matters relating to publishers and the supply of materials from them are dealt with speedily and efficiently throughout the contract period. Dublin City Council will facilitate the framework agreement on behalf of itself Dún Laoghaire-Rathdown County Council, Fingal County Council & South Dublin County Council. Collectively all four Dublin library services use the Sierra Library Services Automation Platform (Innovative Interfaces) for the management of periodical holdings.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 620000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:  
Annual renewals to a maximum of 4 years in total
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Please see tender documents available to download from etenders.gov.ie RFT ID: 160692

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:  4
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  13/01/2020
Local time:  17:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English, Irish
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  13/01/2020
Local time:  12:00
Information about authorised persons and opening procedure:  
The date and time for opening tenders set out above may change at the discretion of Dublin City Council

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
2 years
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)

Additional information

Each of the parties will undertake to use their reasonable endeavours to hold confidential any confidential information received from the other party, subject to Dublin City Council’s obligations under law, including (if applicable) the provisions of the Freedom of Information Act 2014. The Tenderer will agree that, should it wish any confidential information supplied by it to Dublin City Council not to be disclosed, because of its commercial sensitivity, it will, when supplying such information, identify same and specify the reasons for its sensitivity. Dublin City Council will consult with the Tenderer about such sensitive information before making a decision regarding release of such information under the Freedom of Information Act 2014. However, Dublin City Council will give no undertaking or assurance that such information will not be released under the provisions of the Freedom of Information Act 2014 and the final decision on whether or not to release such information rests with Dublin City Council or as set out in the Freedom of Information Act 2014.
Additional Information – Dublin City Council
Tenderers are advised to refer to attached appendix "Additional Information"
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
Telephone: +353 18886000
E-mail: HighCourtCentralOffice@courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Please contact your solicitor