ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 26/10/2019

Expire date: 25/11/2019

External Reference: 2019-218621

TED Reference: 2019/S 209-510749

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Department of Defence
N/A
Station Road
Co Kildare
Newbridge
IE
Contact person: Liam Morrow
Telephone: +353 45492522
E-mail: liam.morrow@defence.ie
Internet address(es):
Main address: www.defence.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/292

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=155647&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=155647&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)

Main activity

Defence

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Pre-Qualification Questionaire seeking expressions of interest for Replacement of all hardware supporting Oracle Applications and Upgrade to bespoke Oracle Human Resource Management System
Reference number:  CON 1091/2019
II.1.2)

Main CPV code

48000000  -  Software package and information systems
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Minister for Defence is seeking to establish a Competitive Dialogue through this Pre-Qualification Questionnaire (PQQ) with a view to establishing a contract for requirements of the Department of Defence/Defence Forces (DODDF).
The DODDF has an integrated suite of strategic applications (Management Information Framework (MIF) comprising an Oracle Financial Application (Oracle eBusiness Suite), a bespoke Oracle Human Resource Management System – The Personnel Management System (PMS) and an Identity and Access Management Solution (Oracle Single Sign On).
The DODDF is seeking to replace its hardware infrastructure as a platform for these strategic applications in addition to upgrading the PMS application.
The Contracting Authority plans to initiate a tender competition for a contract for the requirements set out in Section 3 – Scope of Requirements arising from this PQQ. This PQQ (Stage 1) will direct the structure of the tender competitions.
II.1.5)

Estimated total value

Value excluding VAT: 2400000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

48400000  -  Business transaction and personal business software package
48440000  -  Financial analysis and accounting software package
48600000  -  Database and operating software package
48610000  -  Database systems
48800000  -  Information systems and servers
48812000  -  Financial information systems
72000000  -  IT services: consulting, software development, Internet and support
72212000  -  Programming services of application software
72212600  -  Database and operating software development services
48900000  -  Miscellaneous software package and computer systems
II.2.3)

Place of performance

Main site or place of performance:  
W12 AD93
II.2.4)

Description of the procurement

The Minister for Defence (the “Contracting Authority”) is seeking to establish a Competitive Dialogue from economic operators (“Candidates”) through this Pre-Qualification Questionnaire (PQQ) with a view to establishing a contract for requirements of the Department of Defence/Defence Forces (DODDF).
This public procurement competition (the “Competition”) will be conducted in accordance with the European Union (Award of Public Authority Contracts) Regulations 2016 (Statutory Instrument 284 of 2016) (the “Regulations”).
The DODDF has an integrated suite of strategic applications (Management Information Framework (MIF) comprising an Oracle Financial Application (Oracle eBusiness Suite), a bespoke Oracle Human Resource Management System – The Personnel Management System (PMS) and an Identity and Access Management Solution (Oracle Single Sign On). The applications are hosted in two geographically separated sites, production and disaster recovery.
The DODDF is seeking to replace its hardware infrastructure as a platform for these strategic applications in addition to upgrading the PMS application.
The DODDF intends to migrate the existing Financial Application to Government Financial Management Shared Services (FMSS).
The Contracting Authority plans to initiate a tender competition for a contract for the requirements set out in Section 3 – Scope of Requirements arising from this PQQ. This PQQ (Stage 1) will direct the structure of the tender competitions.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 2400000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
The duration of the Contract will be 3 years, with the option to extend for a further 2 years (1+1), subject to a satisfactory annual performance review. For the avoidance of doubt, it should be stated that the Contracting Authority reserves the right to cancel the contract at any time, at its absolute sole discretion and without reason.
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The services to be provided in this Competition cannot be specified fully in advance, they cannot be procured under an open or restricted procedure, which requires that a rigorous technical specification be made available for participants in the competition. On these grounds, the DODDF considers that a competitive dialogue procedure is the appropriate procedure that is capable of leading to the identification of a suitable overall solution by Candidates.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Competitive dialogue
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  25/11/2019
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
Four Courts, Inns Quay
Dublin
IE