ETENDERS

Contract award notice

Information

Published

Date of dispatch of this notice: 16/10/2019

External Reference: 2019-210918

TED Reference: 2019/S 203-494673

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Department of Employment Affairs and Social Protection
N/A
Gandon House, Amiens Street, Dublin 1, D01 A361
Dublin
IE
IE
Contact person: Deborah Byrne
Telephone: +353 18172665
E-mail: Deborah.Byrne@welfare.ie
Internet address(es):
Main address: http://www.welfare.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/349

I.4)

Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)

Main activity

Social protection

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Time & Attendance Software
II.1.2)

Main CPV code

31711310  -  System for recording attendance
II.1.3)

Type of contract

Services
II.1.4)

Short description

Supply, implementation and maintenance of new Time and Attendance “T&A” system i.e. software, which will be expected to be compatible with flexi-clock clocking hardware already installed in over 100 of the Department’s offices nationally. The successful tenderer will be expected to provide an off-the shelf package, customised and enhanced where necessary, to install it on the DEASP ICT infrastructure, and to test thoroughly to confirm installed software works fully with existing clocking hardware and the DEASP ICT infrastructure. The Department requires an on-premise based solution for the storage and retention of T&A data.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  181582.50  EUR
II.2)

Description

II.2.2)

Additional CPV code(s)

31711300  -  Electronic timekeeping systems
35123300  -  Timekeeping system
35125200  -  Time control system or working time recorder
48450000  -  Time accounting or human resources software package
II.2.4)

Description of the procurement

Supply, implementation and maintenance of new Time and Attendance “T&A” system i.e. software, which will be expected to be compatible with flexi-clock clocking hardware already installed in over 100 of the Department’s offices nationally. The successful tenderer will be expected to provide an off-the shelf package, customised and enhanced where necessary, to install it on the DEASP ICT infrastructure, and to test thoroughly to confirm installed software works fully with existing clocking hardware and the DEASP ICT infrastructure. The Department requires an on-premise based solution for the storage and retention of T&A data.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Requirements & Specifications  /  Weighting:  380
Quality criterion  -  Name:  Project Management  /  Weighting:  20
Quality criterion  -  Name:  Hardware & Software  /  Weighting:  90
Quality criterion  -  Name:  Skills & Knowledge Transfer  /  Weighting:  10
Price  -  Weighting:  500
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Tenderers must understand that the estimated value figure is a best estimate based on current and future expected usage

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 148-364882

Section V: Award of contract

Contract No: 1

Title: Time & Attendance Software

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

14/10/2019
V.2.2)

Information about tenders

Number of tenders received:  4
Number of tenders received by electronic means:  4
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Advance Systems International
8225199C
Unit 4L, The Square Industrial Complex, Tallaght, Dublin 24.
Dublin
Dublin
IE
Telephone: +353 014637000
E-mail: conor.mcmahon@advancesystems.ie
Internet address: http://https://advancesystems.ie/

The contractor is an SME : no
V.2.4)

Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot:  207986.25  EUR

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

High Court
Four Courts, Inns Quay
Dublin 7
IE
Telephone: +353 18886000