Date of dispatch of this notice: 18/09/2019
External Reference: 2019-258252
TED Reference: 2019/S 183-446058
Contract award notice
Information
Published
Contract award notice
Contract award notice
Results of the procurement procedure
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
Environment and Transportation Department, Block 2, Floor 6, Civic Offices, Wood Quay
Dublin 8
Dublin
IE
Contact person:
Paul McCarthy
Telephone:
+353 012227501
E-mail:
paul.mccarthy@dublincity.ie
Internet address(es):
Main address:
www.dublincity.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Multi-Party framework agreement for the maintenance and repair of Council owned vehicles.
Reference number:
149554
II.1.2)
Main CPV code
50110000
-
Repair and maintenance services of motor vehicles and associated equipment
II.1.3)
Type of contract
Services
II.1.4)
Short description
Dublin City Council proposes to establish a multi-party framework agreement for 3 years with an option at the sole discretion of Dublin City Council to extend for a further year for the provision of vehicle maintenance and repair services for Council owned vehicles. The fleet consists of approximately 320 vehicles.
Please see tender documents for full specification of requirements.
Please see tender documents for full specification of requirements.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.1.7)
Total value of the procurement
Value excluding VAT:
4000000.00
EUR
II.2)
Description
II.2.2)
Additional CPV code(s)
50110000
-
Repair and maintenance services of motor vehicles and associated equipment
II.2.3)
Place of performance
Main site or place of performance:
Dublin
II.2.4)
Description of the procurement
Dublin City Council proposes to establish a multi-party framework agreement for 3 years with an option at the sole discretion of Dublin City Council to extend for a further year for the provision of vehicle maintenance and repair services for Council owned vehicles. The fleet consists of approximately 320 vehicles.
Please see tender documents for full details.
Please see tender documents for full details.
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Quality of the service offered by the Tenderer
/
Weighting:
40
Cost criterion
-
Name:
Labour Cost
/
Weighting:
40
Cost criterion
-
Name:
Spare Parts Cost
/
Weighting:
20
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 105-256239
Section V: Award of contract
Contract No: 1
Title: Multi-Party framework agreement for the maintenance and repair of Councl owned vehilces.
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
18/09/2019
V.2.2)
Information about tenders
Number of tenders received:
9
Number of tenders received by electronic means:
9
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Dublin Tunnel Commercials Ltd
393061
The Helicentre, Airport Buinness Park, Cloghran, C
Dublin
Dublin
IE
Telephone:
+353 018080924
E-mail:
ray@dtcommercials.ie
Fax:
+353 018080940
Internet address:
http://www.dtcommercials.ie
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
4000000.00
EUR
Total value of the contract/lot:
4000000.00
EUR
Section V: Award of contract
Contract No: 2
Title: Multi-Party framework agreement for the maintenance and repair of Councl owned vehilces.
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
18/09/2019
V.2.2)
Information about tenders
Number of tenders received:
9
Number of tenders received by electronic means:
9
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Emerald Truck & Van
299 7365 DH
Units A&B, M50 Business Park, Ballymount Avenue, Ballymount
Dublin
Dublin 12
IE
E-mail:
mark.smith@emtv.ie
Internet address:
http://www.emerladtruckandvan.ie
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
4000000.00
EUR
Total value of the contract/lot:
4000000.00
EUR
Section V: Award of contract
Contract No: 3
Title: Multi-Party framework agreement for the maintenance and repair of Councl owned vehilces.
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
18/09/2019
V.2.2)
Information about tenders
Number of tenders received:
9
Number of tenders received by electronic means:
9
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
F J Keogh Motor Factors
9579559Q
71A Moyle Road, Dublin Industrial Estate, Glasnevi
Dublin
Dublin
IE
Telephone:
+353 18303633
E-mail:
parts@fjk.ie
Fax:
+353 18305008
Internet address:
http://www.fjk.ie
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
4000000.00
EUR
Total value of the contract/lot:
4000000.00
EUR
Section V: Award of contract
Contract No: 4
Title: Multi-Party framework agreement for the maintenance and repair of Councl owned vehilces.
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
18/09/2019
V.2.2)
Information about tenders
Number of tenders received:
9
Number of tenders received by electronic means:
9
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
High Precision Motor Products
IE9724571L
Dublin Road
Tullow
Co Carlow
IE
Telephone:
+353 0599151444
E-mail:
noel@hpmp.ie
Fax:
+353 0599151084
Internet address:
http://www.hpmp.ie
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
4000000.00
EUR
Total value of the contract/lot:
4000000.00
EUR
Section V: Award of contract
Contract No: 5
Title: Multi-Party framework agreement for the maintenance and repair of Councl owned vehilces.
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
18/09/2019
V.2.2)
Information about tenders
Number of tenders received:
9
Number of tenders received by electronic means:
9
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
MUTEC t/a Motor Distributors Limited
4500600V
Naas Road
Dublin
Dublin
IE
Telephone:
+353 14094346
E-mail:
jim.fitzpatrick@mutec.ie
Internet address:
http://www.mutec.ie
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
4000000.00
EUR
Total value of the contract/lot:
4000000.00
EUR
Section V: Award of contract
Contract No: 6
Title: Multi-Party framework agreement for the maintenance and repair of Councl owned vehilces.
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
18/09/2019
V.2.2)
Information about tenders
Number of tenders received:
9
Number of tenders received by electronic means:
9
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Setanta Vehicle Importers Limited
434563
Unit 20 Parkmore Industrial Estate, Long Mile Road
Dublin
Dublin
IE
Telephone:
+353 14034500
E-mail:
sharon.concarr@renaulttrucks.ie
Fax:
+353 14600120
Internet address:
http://www.renault-trucks.ie
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
4000000.00
EUR
Total value of the contract/lot:
4000000.00
EUR
Section V: Award of contract
Contract No: 7
Title: Multi-Party framework agreement for the maintenance and repair of Councl owned vehilces.
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
18/09/2019
V.2.2)
Information about tenders
Number of tenders received:
9
Number of tenders received by electronic means:
9
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Walker Vehicle Rentals/Municipal Services
168486
Unit 2 D
Dublin 10
Kylemore ind est ,Ki
IE
Telephone:
+353 16263366
E-mail:
francis.cunningham@walkers.ie
Fax:
+353 16267411
Internet address:
http://www.walkers.ie
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
4000000.00
EUR
Total value of the contract/lot:
4000000.00
EUR
Section V: Award of contract
Contract No: 8
Title: Multi-Party framework agreement for the maintenance and repair of Councl owned vehilces.
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
18/09/2019
V.2.2)
Information about tenders
Number of tenders received:
9
Number of tenders received by electronic means:
9
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Westpark Motor Co. Ltd
N/A
Kylemore Park West
Dublin
Dublin
IE
Telephone:
+353 16266152
E-mail:
paulb@westparkmotors.ie
Fax:
+353 16231318
Internet address:
http://www.westparkmotors.ie
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
4000000.00
EUR
Total value of the contract/lot:
4000000.00
EUR
Section VI: Complementary information
VI.3)
Additional information
Additional Information – Dublin City Council
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
2. It will be a condition for the award of any contract by Dublin City Council that the successful
Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal
(www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept
responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by Dublin City Council including Dublin Fire Brigade as requirements arise.
7. Emailed/faxed/late tenders will not be accepted.
8. Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download and install the ‘Upload
Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload.
• Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
9. Tenders may be submitted in English or in the Irish language.
10. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
11. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
12. All queries regarding this tender or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 149554) as a specific question. Responses will be circulated to those Tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response. All queries should be submitted before 20th June 2019 @ 12 noon to enable issue of responses to all interested parties.
13. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
2. It will be a condition for the award of any contract by Dublin City Council that the successful
Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal
(www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept
responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by Dublin City Council including Dublin Fire Brigade as requirements arise.
7. Emailed/faxed/late tenders will not be accepted.
8. Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download and install the ‘Upload
Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload.
• Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
9. Tenders may be submitted in English or in the Irish language.
10. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
11. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
12. All queries regarding this tender or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 149554) as a specific question. Responses will be circulated to those Tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response. All queries should be submitted before 20th June 2019 @ 12 noon to enable issue of responses to all interested parties.
13. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
HighCourtCentralOffice@courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Please contact your solicitor