Date of dispatch of this notice: 26/08/2019
Expire date: 26/09/2019
External Reference: 2019-219486
TED Reference: 2019/S 166-406696
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
Civic Offices, Wood Quay
Dublin 8
Dublin
IE
Contact person:
Elaine Butler
Telephone:
+353 2225559
E-mail:
elaine.butler@dublincity.ie
Internet address(es):
Main address:
http://www.dublincity.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=152707&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=152707&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
RFT to Form a Single Party Framework for the provision of Fine Arts Insurance for The Hugh Lane Gallery
Reference number:
HLG2019
II.1.2)
Main CPV code
66510000
-
Insurance services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Dublin City Council seeks to establish a Single Party Framework for a maximum term of four (4) years, for the provision of Fine Arts Insurance Services for The Hugh Lane Gallery. An initial contract will be awarded for a period of three (3) years from the awarding date with an option to extend for a period of up to 12 months at the sole discretion of Dublin City Council under the same terms and conditions, based on annual reviews of operations.
The initial contract is for the provision of Fine Arts Insurances Services for Dublin City Gallery, The Hugh Lane.
PERIOD: 1st December 2019 to 30th November 2022 (both days included), with an option to extend the contract for a further year, at the discretion of Dublin City Council up to and including 30th November 2023.
The initial contract is for the provision of Fine Arts Insurances Services for Dublin City Gallery, The Hugh Lane.
PERIOD: 1st December 2019 to 30th November 2022 (both days included), with an option to extend the contract for a further year, at the discretion of Dublin City Council up to and including 30th November 2023.
II.1.5)
Estimated total value
Value excluding VAT: 450000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
66000000
-
Financial and insurance services
II.2.3)
Place of performance
Main site or place of performance:
Hugh Lane Gallery, Dublin
II.2.4)
Description of the procurement
Dublin City Council seeks to establish a Single Party Framework for a maximum term of four (4) years, for the provision of Fine Arts Insurance Services for The Hugh Lane Gallery. An initial contract will be awarded for a period of three (3) years from the awarding date with an option to extend for a period of up to 12 months at the sole discretion of Dublin City Council under the same terms and conditions, based on annual reviews of operations.
For the avoidance of all doubt, the maximum Framework Agreement Term is four years, however contracts may be awarded which extend beyond the lifetime of the Framework.
It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of services from a particular economic operator. Indeed, Dublin City Council reserves the right to operate outside of the framework agreement at its discretion, particularly should it become apparent that doing so would offer greater value for money.
The initial contract is for the provision of Fine Arts Insurances Services for Dublin City Gallery, The Hugh Lane.
PERIOD: 1st December 2019 to 30th November 2022 (both days included), with an option to extend the contract for a further year, at the discretion of Dublin City Council up to and including 30th November 2023.
For the avoidance of all doubt, the maximum Framework Agreement Term is four years, however contracts may be awarded which extend beyond the lifetime of the Framework.
It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of services from a particular economic operator. Indeed, Dublin City Council reserves the right to operate outside of the framework agreement at its discretion, particularly should it become apparent that doing so would offer greater value for money.
The initial contract is for the provision of Fine Arts Insurances Services for Dublin City Gallery, The Hugh Lane.
PERIOD: 1st December 2019 to 30th November 2022 (both days included), with an option to extend the contract for a further year, at the discretion of Dublin City Council up to and including 30th November 2023.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 450000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
yes
Description of renewals:
as per tender documentation sets out.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
yes
Description of options:
Dublin City Council seeks to establish a Single Party Framework for a maximum term of four (4) years, for the provision of Fine Arts Insurance Services for The Hugh Lane Gallery. An initial contract will be awarded for a period of three (3) years from the awarding date with an option to extend for a period of up to 12 months at the sole discretion of Dublin City Council under the same terms and conditions, based on annual reviews of operations.
For the avoidance of all doubt, the maximum Framework Agreement Term is four years, however contracts may be awarded which extend beyond the lifetime of the Framework.
It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of services from a particular economic operator. Indeed, Dublin City Council reserves the right to operate outside of the framework agreement at its discretion, particularly should it become apparent that doing so would offer greater value for money.
The initial contract is for the provision of Fine Arts Insurances Services for Dublin City Gallery, The Hugh Lane.
PERIOD: 1st December 2019 to 30th November 2022 (both days included), with an option to extend the contract for a further year, at the discretion of Dublin City Council up to and including 30th November 2023.
For the avoidance of all doubt, the maximum Framework Agreement Term is four years, however contracts may be awarded which extend beyond the lifetime of the Framework.
It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of services from a particular economic operator. Indeed, Dublin City Council reserves the right to operate outside of the framework agreement at its discretion, particularly should it become apparent that doing so would offer greater value for money.
The initial contract is for the provision of Fine Arts Insurances Services for Dublin City Gallery, The Hugh Lane.
PERIOD: 1st December 2019 to 30th November 2022 (both days included), with an option to extend the contract for a further year, at the discretion of Dublin City Council up to and including 30th November 2023.
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Please consult the assocaited documentation which contains full instructions regarding the submission of tenders and is avaiable to download from etenders.go.ie using RFT156201
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
refer to associated documentation to download from etenders.gov.ie RFT ID 156201
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
refer to associated documentation to download from etenders.gov.ie RFT ID 156201
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
26/09/2019
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English, Irish
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
26/09/2019
Local time:
12:00
Place:
The date and time set out above for the opening of tenders is subject to change at the discretion of Dublin City Council
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
1.Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
2.It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3.Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4.Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5.Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6.The framework agreement is primarily for use by the Culture, Recreation & Economic Services Department, Hugh Lane Gallery, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7.Emailed/faxed/late tenders will not be accepted.
8.Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload.
• Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Tel: 353 (0)21 2439277 (09:00am–17:30pm GMT)
9.Tenders may be submitted in English or in the Irish language.
10.Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
11.Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
12.All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 156201) as a specific question. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response.
All queries must be submitted before 16th September 2019 @ 12 noon to enable issue of responses to all interested parties.
13.Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence
2.It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3.Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4.Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5.Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6.The framework agreement is primarily for use by the Culture, Recreation & Economic Services Department, Hugh Lane Gallery, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7.Emailed/faxed/late tenders will not be accepted.
8.Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload.
• Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Tel: 353 (0)21 2439277 (09:00am–17:30pm GMT)
9.Tenders may be submitted in English or in the Irish language.
10.Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
11.Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
12.All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 156201) as a specific question. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response.
All queries must be submitted before 16th September 2019 @ 12 noon to enable issue of responses to all interested parties.
13.Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
HighCourtCentralOffice@courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
please consult your solicitor