ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 22/08/2019

Expire date: 24/09/2019

External Reference: 2019-267120

TED Reference: 2019/S 163-400089

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Department of Employment Affairs and Social Protection
N/A
Parnell Square
Dublin
IE
IE
Contact person: Orla Daly
Telephone: +353 17043050
E-mail: Orla.Daly@welfare.ie
Internet address(es):
Main address: http://www.welfare.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/349

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=152635&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=152635&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)

Main activity

Social protection

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

The Supply and Maintenance of Photocopiers
II.1.2)

Main CPV code

30121100  -  Photocopiers
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

The Supply and Maintenance of Photocopiers
II.1.5)

Estimated total value

Value excluding VAT: 496000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
II.2)

Description

II.2.1)

Title

Lower Mid Volume Copiers (with features)
Lot No:  1
II.2.2)

Additional CPV code(s)

30000000  -  Office and computing machinery, equipment and supplies except furniture and software packages
30100000  -  Office machinery, equipment and supplies except computers, printers and furniture
30120000  -  Photocopying and offset printing equipment
30232100  -  Printers and plotters
50313100  -  Photocopier repair services
50313200  -  Photocopier maintenance services
72000000  -  IT services: consulting, software development, Internet and support
72500000  -  Computer-related services
79811000  -  Digital printing services
II.2.4)

Description of the procurement

Lower Mid Volume Copiers (with features)
These machines are required mainly for applications of up to 1,000 copies per month. Copiers with a minimum speed of 16 copies per minute are required for this category.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 26736.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:  
The Contracting Authority reserves the right to extend the Term for a period or periods of up to 12 months with a maximum of 2 such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Higher Mid Volume Copiers
Lot No:  2
II.2.2)

Additional CPV code(s)

30000000  -  Office and computing machinery, equipment and supplies except furniture and software packages
30100000  -  Office machinery, equipment and supplies except computers, printers and furniture
30120000  -  Photocopying and offset printing equipment
30232100  -  Printers and plotters
50313100  -  Photocopier repair services
50313200  -  Photocopier maintenance services
72000000  -  IT services: consulting, software development, Internet and support
72500000  -  Computer-related services
79811000  -  Digital printing services
II.2.4)

Description of the procurement

Higher Mid Volume Copiers
These machines are required mainly for applications of up to 1,500 copies per month. A copier with a minimum speed of 20 copies per minute is required for this category.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 248000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:  
The Contracting Authority reserves the right to extend the Term for a period or periods of up to 12 months with a maximum of 2 such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Higher Volume Copiers
Lot No:  3
II.2.2)

Additional CPV code(s)

30000000  -  Office and computing machinery, equipment and supplies except furniture and software packages
30100000  -  Office machinery, equipment and supplies except computers, printers and furniture
30120000  -  Photocopying and offset printing equipment
30232100  -  Printers and plotters
50313100  -  Photocopier repair services
50313200  -  Photocopier maintenance services
72000000  -  IT services: consulting, software development, Internet and support
72500000  -  Computer-related services
79811000  -  Digital printing services
II.2.4)

Description of the procurement

Higher Volume Copiers
These machines are required mainly for applications of up to 2,000 copies per month. Copiers with a minimum copying speed of 50 copies per minute are required for this application category
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 67028.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:  
The Contracting Authority reserves the right to extend the Term for a period or periods of up to 12 months with a maximum of 2 such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Colour Copiers
Lot No:  4
II.2.2)

Additional CPV code(s)

30000000  -  Office and computing machinery, equipment and supplies except furniture and software packages
30100000  -  Office machinery, equipment and supplies except computers, printers and furniture
30120000  -  Photocopying and offset printing equipment
30232100  -  Printers and plotters
50313100  -  Photocopier repair services
50313200  -  Photocopier maintenance services
72000000  -  IT services: consulting, software development, Internet and support
72500000  -  Computer-related services
79811000  -  Digital printing services
II.2.4)

Description of the procurement

Colour Copiers.
These machines are required mainly for applications of up to 1,500 copies per month. A copier with a minimum speed of 30 colour copies per minute is required for this category.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 154236.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:  
The Contracting Authority reserves the right to extend the Term for a period or periods of up to 12 months with a maximum of 2 such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  23/09/2019
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  23/09/2019
Local time:  12:00
Place:  
Online Tender Box

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
Four Courts, Inns Quay
Dublin 7
IE
Telephone: +353 18886000