ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 30/07/2019

Expire date: 29/08/2019

External Reference: 2019-274500

TED Reference: 2019/S 148-364882

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Department of Employment Affairs and Social Protection
N/A
Gandon House, Amiens Street, Dublin 1, D01 A361
Dublin
IE
IE
Contact person: Deborah Byrne
Telephone: +353 18172665
E-mail: Deborah.Byrne@welfare.ie
Internet address(es):
Main address: http://www.welfare.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/349

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=151478&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=151478&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)

Main activity

Social protection

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Time & Attendance Software
II.1.2)

Main CPV code

31711310  -  System for recording attendance
II.1.3)

Type of contract

Services
II.1.4)

Short description

Supply, implementation and maintenance of new Time and Attendance “T&A” system i.e. software, which will be expected to be compatible with flexi-clock clocking hardware already installed in over 100 of the Department’s offices nationally. The successful tenderer will be expected to provide an off-the shelf package, customised and enhanced where necessary, to install it on the DEASP ICT infrastructure, and to test thoroughly to confirm installed software works fully with existing clocking hardware and the DEASP ICT infrastructure. The Department requires an on-premise based solution for the storage and retention of T&A data.
II.1.5)

Estimated total value

Value excluding VAT: 200000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

31711300  -  Electronic timekeeping systems
35123300  -  Timekeeping system
35125200  -  Time control system or working time recorder
48450000  -  Time accounting or human resources software package
II.2.4)

Description of the procurement

Supply, implementation and maintenance of new Time and Attendance “T&A” system i.e. software, which will be expected to be compatible with flexi-clock clocking hardware already installed in over 100 of the Department’s offices nationally. The successful tenderer will be expected to provide an off-the shelf package, customised and enhanced where necessary, to install it on the DEASP ICT infrastructure, and to test thoroughly to confirm installed software works fully with existing clocking hardware and the DEASP ICT infrastructure. The Department requires an on-premise based solution for the storage and retention of T&A data.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 200000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
The Contracting Authority reserves the right to extend the Term for a period or periods of up to one (1) year with a maximum of two (2) such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Tenderers must understand that the estimated value figure is a best estimate based on current and future expected usage

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  29/08/2019
Local time:  17:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  29/08/2019
Local time:  17:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
Four Courts, Inns Quay
Dublin 7
IE
Telephone: +353 18886000