ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 23/07/2019

Expire date: 26/08/2019

External Reference: 2019-206887

TED Reference: 2019/S 143-352269

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Department of Employment Affairs and Social Protection
N/A
College Road
Sligo
IE
IE
Contact person: Donn Maguire
Telephone: +353 17042095
E-mail: donn.maguire@welfare.ie
Internet address(es):
Main address: http://www.welfare.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/349

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=151120&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=151120&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)

Main activity

Social protection

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

The provision of a publications dispatch service
II.1.2)

Main CPV code

22120000  -  Publications
II.1.3)

Type of contract

Services
II.1.4)

Short description

The provision of a publications dispatch service, primarily related to but not limited to customer application forms and information leaflets, of the Contracting Authority. This requires the acceptance and fulfilment of telephone, SMS text or email requests for Department forms, leaflets and other publications.
Please note the Department is relying on European Union (Award of Public Authority Contracts) Regulations 2016 in reserving this contract for participants in sheltered workshops and sheltered employment programmes.
II.1.5)

Estimated total value

Value excluding VAT: 160000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

22100000  -  Printed books, brochures and leaflets
22140000  -  Leaflets
31213400  -  Distribution system
42961400  -  Dispatch system
79823000  -  Printing and delivery services
79824000  -  Printing and distribution services
II.2.4)

Description of the procurement

the provision of a publications dispatch service, primarily related to but not limited to customer application forms and information leaflets, of the Contracting Authority. This requires the acceptance and fulfilment of telephone, SMS text or email requests for Department forms, leaflets and other publications, through the Contracting Authority's existing customer contact channels (which will be made available to the winning tenderer for their use for the duration of the contract).
The requirement of this contract can be outlined as;
• the storage and inventory management of customer application forms, leaflets and other publications
•the timely and efficient distribution of up to 25 forms, leaflets and other publications per order; and
• the provision of monthly management information reports to the Contracting Authority in relation to the volume and nature of forms, leaflet and publication requests and the corresponding level of forms, leaflets and publications dispatched
Please note the Department is relying on European Union (Award of Public Authority Contracts) Regulations 2016 in reserving this contract for participants in sheltered workshops and sheltered employment programmes.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 160000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:  
The Contracting Authority reserves the right to extend the Term for a period or periods of up to 1 Year with a maximum of 1 such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Tenderers must understand that the estimated value figure is a best estimate based on current and future expected usage

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)

Information about reserved contracts

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  26/08/2019
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 24  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  26/08/2019
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
Four Courts, Inns Quay
Dublin 7
IE
Telephone: +353 18886000