ETENDERS

Prior information notice

Information

Published

Date of dispatch of this notice: 09/07/2019

Expire date: 10/01/2020

External Reference: 2019-224348

TED Reference: 2019/S 133-327016

Prior information notice

Prior information notice

Services

Directive 2014/24/EU

This notice is for prior information only

Section I: Contracting authority

I.1)

Name and addresses

South Dublin County Council
N/A
County Hall
Dublin 24
Tallaght
IE
Contact person: The Corporate Procurement Unit
Telephone: +353 14149320
E-mail: tenders@sdublincoco.ie
Internet address(es):
Main address: http://www.sdcc.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/277

I.3)

Communication

Additional information can be obtained from
the abovementioned address:  
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

PIN for the Provision of a Pavilion & Pitch Booking System for South Dublin County Council
Reference number:  2448
II.1.2)

Main CPV code

72420000  -  Internet development services
II.1.3)

Type of contract

Services
II.1.4)

Short description

South Dublin County Council are considering tendering for the delivery of an online system to allow sports clubs to book timeslots to utilise the pavilions and playing pitches.
Key features of the system to include:
• Software as a Service (SaaS) solution (hosted within the EEA)
• Online registration and payment / refund processing
• Online booking and booking management
• Administrative backend with reporting and access controls
• Security access to the pavilions based on the users booking (using fob, proximity cards or mobile app)
Project timetable:
• July / August 2019 for PIN engagement with SDCC and possible solutions providers
• Tender to be published, responses to be evaluated and award made in Q3 2019
• Delivery of solution to pavilion site 1 in Q1 2020
• Delivery of solution to pavilion sites 2 and 3 2020/ 2021
• Pavilions sites 4 – 7, unknown, subject to funding.
II.1.5)

Estimated total value

Value excluding VAT: 100000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

42961100  -  Access control system
72416000  -  Application service providers
II.2.3)

Place of performance

Main site or place of performance:  
South Dublin
II.2.4)

Description of the procurement

South Dublin County Council are considering
tendering for the delivery of an online system to
allow sports clubs to book timeslots to utilise the
pavilions and playing pitches.
Any documents contained within the Prior
Information Notice are indicative only and may be
subject to change prior to the formal release of the
tender.
II.2.14)

Additional information

In order to assist in the development of the approach
to the development and provision of this service,
South Dublin County Council would welcome input in
advance of the tender process. Service providers are
requested to supply details of options available for
the effective delivery of this service. Brochures etc
are also welcome in electronic format.
II.3)

Estimated date of publication of contract notice:

10/01/2020

Section IV: Procedure

IV.1)

Description

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

Section VI: Complementary information

VI.3)

Additional information

Any documents contained within the Prior Information Notice are indicative only and may be subject to change prior to the formal release of the tender.
The proposal consists of the design, development, support and maintenance of the online system for South Dublin County Council. Pavilion security access and associated hardware, software and support.
In order to assist in the development of the approach to the development and provision of this service, South Dublin County Council would welcome input in advance of the tender process. Service providers are requested to supply details of options available for the effective delivery of this service. Brochures etc are also welcome in electronic format.
Contact Details:
via electronic mailbox on www.etenders.gov.ie