Date of dispatch of this notice: 25/06/2019
Expire date: 09/08/2019
External Reference: 2019-210624
TED Reference: 2019/S 123-300661
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Tourism Ireland CLG
N/A
4th Floor - Bishop's Square, Redmond's Hill
D02 TD99
Dublin
IE
Contact person:
Hannah Hughes
Telephone:
+353 14763474
E-mail:
hhughes@tourismireland.com
Fax:
+353 014763642
Internet address(es):
Main address:
http://www.ireland.com
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=149453&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Other activity:
Destination Marketing - Island of Ireland
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Provision of A Global Managed Payroll Service Solution including Associated Services
Reference number:
GPAYRL/FIN/2020
II.1.2)
Main CPV code
79211110
-
Payroll management services
II.1.3)
Type of contract
Services
II.1.4)
Short description
The purpose of this procurement process is to secure a global solution for Tourism Ireland’s Managed Payroll and Support Services across its global network of offices. The contract(s) will provide Tourism Ireland with the following services in respect of payroll management and processing: provide a full and comprehensive payroll service for up to the number of current employees per territory including pensioners, plus support services. Tenderers may apply to service the requirements of:
• one office location/territory,
• more than on office location/territory
• all office locations/territories
FOR FURTHER DETAILS PLEASE REFER TO THE DOCUMENTATION ATTACHED FOR DOWNLOADING.
• one office location/territory,
• more than on office location/territory
• all office locations/territories
FOR FURTHER DETAILS PLEASE REFER TO THE DOCUMENTATION ATTACHED FOR DOWNLOADING.
II.1.5)
Estimated total value
Value excluding VAT: 115000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Tenderers may apply for one Lot, more than one Lot, more than one, or all Lots.
Lot 1 Australia, Sydney
Lot 2 Belgium, Brussels
Lot 3 Denmark, Copenhagen
Lot 4 France, Paris
Lot 5 Germany, Frankfurt
Lot 6 Republic of Ireland, Dublin
Lot 7 Italy, Milan
Lot 8 Netherlands, Amsterdam
Lot 9 Spain, Madrid
Lot 10 USA, New York
Lot 11 UK, Coleraine/London/Glasgow
Lot 1 Australia, Sydney
Lot 2 Belgium, Brussels
Lot 3 Denmark, Copenhagen
Lot 4 France, Paris
Lot 5 Germany, Frankfurt
Lot 6 Republic of Ireland, Dublin
Lot 7 Italy, Milan
Lot 8 Netherlands, Amsterdam
Lot 9 Spain, Madrid
Lot 10 USA, New York
Lot 11 UK, Coleraine/London/Glasgow
II.2)
Description
II.2.1)
Title
Provision of Managed Payroll Service Solution including Associated Services - AUSTRALIA
Lot No:
1
II.2.2)
Additional CPV code(s)
75300000
-
Compulsory social security services
75320000
-
Government employee pension schemes
79221000
-
Tax consultancy services
II.2.3)
Place of performance
Main site or place of performance:
Australia, Sydney Office
II.2.4)
Description of the procurement
Lot 1 relates to Managed Payroll & Associated Services in for Tourism Ireland's Australia Office in Sydney
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
12
This contract is subject to renewal:
yes
Description of renewals:
The Contract Period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s discretion, subject to annual performance review, and other factors for up to an additional six [6] years; to a maximum term of seven [7] years.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Provision of Managed Payroll Service Solution including Associated Services - BELGIUM
Lot No:
2
II.2.2)
Additional CPV code(s)
75300000
-
Compulsory social security services
75320000
-
Government employee pension schemes
79221000
-
Tax consultancy services
II.2.3)
Place of performance
Main site or place of performance:
Belgium, Brussels Office
II.2.4)
Description of the procurement
Lot 2 relates to Managed Payroll & Associated Services in for Tourism Ireland's Belguium Office in Brussels
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
12
This contract is subject to renewal:
yes
Description of renewals:
The Contract Period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s discretion, subject to annual performance review, and other factors for up to an additional six [6] years; to a maximum term of seven [7] years.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Provision of Managed Payroll Service Solution including Associated Services - DENMARK
Lot No:
3
II.2.2)
Additional CPV code(s)
75300000
-
Compulsory social security services
75320000
-
Government employee pension schemes
79221000
-
Tax consultancy services
II.2.3)
Place of performance
Main site or place of performance:
Copenhagen
II.2.4)
Description of the procurement
Lot 3 relates to Managed Payroll & Associated Services in for Tourism Ireland's Danish Office in Copenhagen
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
12
This contract is subject to renewal:
yes
Description of renewals:
The Contract Period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s discretion, subject to annual performance review, and other factors for up to an additional six [6] years; to a maximum term of seven [7] years.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Provision of Managed Payroll Service Solution including Associated Services - FRANCE
Lot No:
4
II.2.2)
Additional CPV code(s)
75300000
-
Compulsory social security services
75320000
-
Government employee pension schemes
79221000
-
Tax consultancy services
II.2.3)
Place of performance
Main site or place of performance:
Paris
II.2.4)
Description of the procurement
Lot 4 relates to Managed Payroll & Associated Services in for Tourism Ireland's France market Office in Paris
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
12
This contract is subject to renewal:
yes
Description of renewals:
The Contract Period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s discretion, subject to annual performance review, and other factors for up to an additional six [6] years; to a maximum term of seven [7] years.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Provision of Managed Payroll Service Solution including Associated Services - GERMANY
Lot No:
5
II.2.2)
Additional CPV code(s)
75300000
-
Compulsory social security services
75320000
-
Government employee pension schemes
79221000
-
Tax consultancy services
II.2.3)
Place of performance
Main site or place of performance:
Frankfurt
II.2.4)
Description of the procurement
Lot 5 relates to Managed Payroll & Associated Services in for Tourism Ireland's German Office in Frankfurt
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
12
This contract is subject to renewal:
yes
Description of renewals:
The Contract Period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s discretion, subject to annual performance review, and other factors for up to an additional six [6] years; to a maximum term of seven [7] years.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Provision of Managed Payroll Service Solution including Associated Services - IRELAND [RoI]
Lot No:
6
II.2.2)
Additional CPV code(s)
75300000
-
Compulsory social security services
75320000
-
Government employee pension schemes
79221000
-
Tax consultancy services
II.2.3)
Place of performance
Main site or place of performance:
Dublin
II.2.4)
Description of the procurement
Lot 6 relates to Managed Payroll & Associated Services in for Tourism Ireland's Office in Dublin
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
2
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Provision of Managed Payroll Service Solution including Associated Services - ITALY
Lot No:
7
II.2.2)
Additional CPV code(s)
75300000
-
Compulsory social security services
75320000
-
Government employee pension schemes
79221000
-
Tax consultancy services
II.2.3)
Place of performance
Main site or place of performance:
Milan
II.2.4)
Description of the procurement
Lot 7 relates to Managed Payroll & Associated Services in for Tourism Ireland's Italian Market Office in Milan
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
12
This contract is subject to renewal:
yes
Description of renewals:
The Contract Period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s discretion, subject to annual performance review, and other factors for up to an additional six [6] years; to a maximum term of seven [7] years.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Provision of Managed Payroll Service Solution including Associated Services - NETHERLANDS
Lot No:
8
II.2.2)
Additional CPV code(s)
75300000
-
Compulsory social security services
75320000
-
Government employee pension schemes
79221000
-
Tax consultancy services
II.2.3)
Place of performance
Main site or place of performance:
Amsterdam
II.2.4)
Description of the procurement
Lot 8 relates to Managed Payroll & Associated Services in for Tourism Ireland's Netherlands market Office in Amsterdam
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
12
This contract is subject to renewal:
yes
Description of renewals:
The Contract Period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s discretion, subject to annual performance review, and other factors for up to an additional six [6] years; to a maximum term of seven [7] years.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Provision of Managed Payroll Service Solution including Associated Services - SPAIN
Lot No:
9
II.2.2)
Additional CPV code(s)
75300000
-
Compulsory social security services
75320000
-
Government employee pension schemes
79221000
-
Tax consultancy services
II.2.3)
Place of performance
Main site or place of performance:
Madrid
II.2.4)
Description of the procurement
Lot 9 relates to Managed Payroll & Associated Services in for Tourism Ireland's Spain Market Office in Madrid
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
12
This contract is subject to renewal:
yes
Description of renewals:
The Contract Period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s discretion, subject to annual performance review, and other factors for up to an additional six [6] years; to a maximum term of seven [7] years.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Provision of Managed Payroll Service Solution including Associated Services - USA
Lot No:
10
II.2.2)
Additional CPV code(s)
75300000
-
Compulsory social security services
75320000
-
Government employee pension schemes
79221000
-
Tax consultancy services
II.2.3)
Place of performance
Main site or place of performance:
USA
II.2.4)
Description of the procurement
Lot 10 relates to Managed Payroll & Associated Services in for Tourism Ireland's US Office in New York
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
12
This contract is subject to renewal:
yes
Description of renewals:
The Contract Period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s discretion, subject to annual performance review, and other factors for up to an additional six [6] years; to a maximum term of seven [7] years.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Provision of Managed Payroll Service Solution including Associated Services - UK
Lot No:
11
II.2.2)
Additional CPV code(s)
75300000
-
Compulsory social security services
75320000
-
Government employee pension schemes
79221000
-
Tax consultancy services
II.2.3)
Place of performance
Main site or place of performance:
Northern Ireland & GB
II.2.4)
Description of the procurement
Lot 11 relates to Managed Payroll & Associated Services in for Tourism Ireland's NI and GB Offices in Coleraine, London and Glasgow
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
12
This contract is subject to renewal:
yes
Description of renewals:
The Contract Period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s discretion, subject to annual performance review, and other factors for up to an additional six [6] years; to a maximum term of seven [7] years.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
PLEASE REFER TO THE DOCUMENTATION AVAILABLE FOR DOWNLOADING
III.1.2)
Economic and financial standing
List and brief description of selection criteria:
COMPLETED ESPD
Minimum level(s) of standards possibly required:
COMPLETED ESPD
III.1.3)
Technical and professional ability
List and brief description of selection criteria:
PLEASE REFER TO THE DOCUMENTATION AVAILABLE FOR DOWNLOADING
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
PLEASE REFER TO THE DOCUMENTATION AVAILABLE FOR DOWNLOADING
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
09/08/2019
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 6
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
09/08/2019
Local time:
12:00
Place:
Tourism Ireland offices - Dublin
Information about authorised persons and opening procedure:
Procurement Personnel
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
1) interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Tourism Ireland will not accept responsibility for information relayed (or not relayed) via third parties;
2) this is the sole call for request for Tenders for this contract;
3) the Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) contract award will be subject to the approval of the Board of Tourism Ireland;
5) it will be a condition of award that the successful tenderer is and remains tax compliant;
6) at its absolute discretion, the Contracting Authority may elect to terminate this procurement process, any contract(s) awarded at any time;
7) please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;
8) without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
9) applicants must be fully compliant with Tourism Ireland GDPR policy. To the extent that any personal data is processed by the successful bidder in connection with the provision of the services for this lot or otherwise, the provisions set out in Tourism Ireland’s minimum conditions of contract under “Data Processing Terms” shall apply to such processing;
10) tenders must be delivered as per the Instructions;
11) Tourism Ireland will not accept or consider Tenders delivered after this deadline;
12) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or nota final contract is awarded;
13) Tourism Ireland is subject to the provisions of the code of practice on freedom of information for North/South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;
14) the contract/framework will be subject to Irish law;
15) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
2) this is the sole call for request for Tenders for this contract;
3) the Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) contract award will be subject to the approval of the Board of Tourism Ireland;
5) it will be a condition of award that the successful tenderer is and remains tax compliant;
6) at its absolute discretion, the Contracting Authority may elect to terminate this procurement process, any contract(s) awarded at any time;
7) please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;
8) without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
9) applicants must be fully compliant with Tourism Ireland GDPR policy. To the extent that any personal data is processed by the successful bidder in connection with the provision of the services for this lot or otherwise, the provisions set out in Tourism Ireland’s minimum conditions of contract under “Data Processing Terms” shall apply to such processing;
10) tenders must be delivered as per the Instructions;
11) Tourism Ireland will not accept or consider Tenders delivered after this deadline;
12) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or nota final contract is awarded;
13) Tourism Ireland is subject to the provisions of the code of practice on freedom of information for North/South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;
14) the contract/framework will be subject to Irish law;
15) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
The Four Courts
Dublin
IE