ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 10/06/2019

Expire date: 12/08/2019

External Reference: 2019-281403

TED Reference: 2019/S 112-275079

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Legal Aid Board
N/A
Quay Street
Co. Kerry
V23 RD36
IE
Contact person: Dave Fennell
Telephone: +353 0669471059
E-mail: davefennell@legalaidboard.ie
Internet address(es):
Main address: http://www.legalaidboard.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/426

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=148536&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=148536&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

National or federal agency/office
I.5)

Main activity

Other activity:  Legal Aid

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Legal Case Management System
Reference number:  LABIT2019001
II.1.2)

Main CPV code

72000000  -  IT services: consulting, software development, Internet and support
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Legal Aid Board was established under the Civil Legal Aid Act 1995. The Act makes provision for the granting by the State of legal aid and advice to persons of insufficient means in civil cases and family mediation services.
Please note that the Legal Aid Board has charitable status and as such is entitled to any charitable discounts (or pricing structures) which are applicable.
The title of this RFT is Request for Tenders for the Provision of a Legal Case Management System.
There are two potential solutions
Option A. The redevelopment\redesign\upgrade of the existing Legal Case Management System to include all existing functionality and a range of functional enhancements.
Option B. An existing Legal Case Management System with necessary customizations to meet the Boards specific business needs, with comparable functionality as set out in Option A above.
II.1.5)

Estimated total value

Value excluding VAT: 1000000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

48000000  -  Software package and information systems
48100000  -  Industry specific software package
48600000  -  Database and operating software package
48610000  -  Database systems
48611000  -  Database software package
48612000  -  Database-management system
48900000  -  Miscellaneous software package and computer systems
72200000  -  Software programming and consultancy services
72212600  -  Database and operating software development services
72212610  -  Database software development services
72300000  -  Data services
II.2.3)

Place of performance

Main site or place of performance:  
Dublin
II.2.4)

Description of the procurement

The Legal Aid Board was established under the Civil Legal Aid Act 1995. The Act makes provision for the granting by the State of legal aid and advice to persons of insufficient means in civil cases and family mediation services.
Family mediation is a state run service to help couples who have decided to separate or divorce, or who have already separated, to negotiate their own terms of agreement. State funded family mediation has been in operation since 1986 and has been provided by the Legal Aid Board since 2011.
Following a market exercise in 2010, the Board developed a SharePoint based Legal Case Management System (EOS) which is used to track and support the full life cycle of the Board’s legal cases from the application stage through service delivery to case closure and archival functions.
I
Please note that the Legal Aid Board has charitable status and as such is entitled to any charitable discounts (or pricing structures) which are applicable.
The title of this RFT is Request for Tenders for the Provision of a Legal Case Management System.
There are two potential solutions
Option A. The redevelopment\redesign\upgrade of the existing Legal Case Management System to include all existing functionality and a range of functional enhancements.
Option B. An existing Legal Case Management System with necessary customizations to meet the Boards specific business needs, with comparable functionality as set out in Option A above.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 1000000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
Initial 3 year contract with option to renew 12 months x 2
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
The title of this RFT is Request for Tenders for the Provision of a Legal Case Management System.
There are two potential solutions
Option A. The redevelopment\redesign\upgrade of the existing Legal Case Management System to include all existing functionality and a range of functional enhancements.
Option B. An existing Legal Case Management System with necessary customizations to meet the Boards specific business needs, with comparable functionality as set out in Option A above.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  12/08/2019
Local time:  17:30
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  09/11/2019
IV.2.7)

Conditions for opening of tenders

Date:  12/08/2019
Local time:  17:30

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

Tender Advisory Service
Dublin
IE