Date of dispatch of this notice: 24/05/2019
Expire date: 25/06/2019
External Reference: 2019-268005
TED Reference: 2019/S 103-249199
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
National University of Ireland, Galway (NUI Galway)
N/A
University Road
Galway City
Galway
IE
Contact person:
Ann Melia
Telephone:
+353 91493720
E-mail:
ann.melia@nuigalway.ie
Internet address(es):
Main address:
http://www.nuigalway.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/414
I.2)
Joint procurement
The contract is awarded by a central purchasing body
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=147717&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=147717&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Education
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Supply of Pianos to NUI Galway
Reference number:
NUIG/CON 545/2019
II.1.2)
Main CPV code
37300000
-
Musical instruments and parts
II.1.3)
Type of contract
Supplies
II.1.4)
Short description
The pianos are required for use by staff and students in the University’s new BA in Music. This course offers a BA in Music and one other subject. It allows students to develop an understanding of the history, theory and practice of music. It is especially well suited to those who wish to teach music after graduation; students also receive training in arts management and other transferable professional skills. Tendere's are invited to bid for the supply of pianos with the following specifications:
NOTE: NUI Galway will require a higher specification upright piano for practice rooms, in which hardwood shell and wooden action is essential, not just desirable. In addition, a lower specification upright piano for staff offices will suffice with a plastic action and laminated plywood soundboard.
NOTE: NUI Galway will require a higher specification upright piano for practice rooms, in which hardwood shell and wooden action is essential, not just desirable. In addition, a lower specification upright piano for staff offices will suffice with a plastic action and laminated plywood soundboard.
II.1.5)
Estimated total value
Value excluding VAT: 250000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
37311000
-
Keyboard instruments
37311100
-
Pianos
II.2.3)
Place of performance
Main site or place of performance:
Galway
II.2.4)
Description of the procurement
The pianos are required for use by staff and students in the University’s new BA in Music. This course offers a BA in Music and one other subject. It allows students to develop an understanding of the history, theory and practice of music. It is especially well suited to those who wish to teach music after graduation; students also receive training in arts management and other transferrable professional skills. Tenderers are invited to bid for the supply of pianos with the following specifications:
NOTE: NUI Galway will require a higher specification upright piano for practice rooms, in which hardwood shell and wooden action is essential, not just desirable.
In addition, a lower specification upright piano for staff offices will suffice with a plastic action and laminated plywood soundboard.
• Hardwood shell
• Wooden action
• Spruce soundboard, seasoned for around ten years
• Back bracing
• High-quality steel strings
• 88 keys
• 3 pedals
• Dark finish (black, dark walnut, mahogany)
• (Baby Grand pianos) 2 prop positions with a prop safety stop
NOTE: NUI Galway will require a higher specification upright piano for practice rooms, in which hardwood shell and wooden action is essential, not just desirable.
In addition, a lower specification upright piano for staff offices will suffice with a plastic action and laminated plywood soundboard.
• Hardwood shell
• Wooden action
• Spruce soundboard, seasoned for around ten years
• Back bracing
• High-quality steel strings
• 88 keys
• 3 pedals
• Dark finish (black, dark walnut, mahogany)
• (Baby Grand pianos) 2 prop positions with a prop safety stop
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 250000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
yes
Description of renewals:
The framework agreement will be for two (2) years, with the option to extend same for two (2) further years on one occasion, subject to a maximum term of four (4) years. Any extension will be subject to satisfactory performance, business needs and budgetary constraints.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
The School of Humanities at NUI Galway invites tenders
for the purchase of eight (8) new upright and two (2)
new baby grand pianos for use by staff and students in
the university’s new BA in Music.
for the purchase of eight (8) new upright and two (2)
new baby grand pianos for use by staff and students in
the university’s new BA in Music.
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See tender document available from www.etenders.gov.ie using RFT ID 151511
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
See tender documents
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
25/06/2019
Local time:
16:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
25/06/2019
Local time:
16:00
Place:
Via etenders at a time convenient to the Contracting Authority after the formal closing date and time.
Information about authorised persons and opening procedure:
Nominated representatives of the contracting authority.
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.2)
Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:151511 as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:151511 as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Four Courts
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
highcourtcentraloffice@courts.ie
Internet address:
www.courts.ie
VI.4.4)
Service from which information about the review procedure may be obtained
Consult a legal advisor
A
IE