Date of dispatch of this notice: 26/06/2019
Expire date: 25/07/2019
External Reference: 2019-264230
TED Reference: 2019/S 122-297903
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
Culture, Recreation & Economic Services
Block 4, Ground Floor, Civic Offices, Wood Quay, Dublin 8
IE
E-mail:
tom.malone@dublincity.ie
Internet address(es):
Main address:
http://www.dublincity.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
South Dublin County Council
County Hall
Tallaght
IE
E-mail:
info@sdublincoco.ie
Internet address(es):
Main address:
https://www/sdcc.ie
Fingal County Council
County Hall, Main Street
Swords
Co. Dublin
IE
E-mail:
customercareunit@fingal.ie
Internet address(es):
Main address:
http://www.fingalcoco.ie
Dún Laoghaire-Rathdown County Council
County Hall, Marine Road,
Dún Laoghaire
Co. Dublin
IE
E-mail:
info@dlrcoco.ie
Internet address(es):
Main address:
https://ww.dlrcoco.ie
I.2)
Joint procurement
The contract involves joint procurement
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=147385&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=147385&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Tender to Establish a Single Party Framework Agreement for the Supply & Delivery of Sandwiches, Fruit & Milk for the Urban School Meals Scheme 2019-2020
Reference number:
151197
II.1.2)
Main CPV code
15811510
-
Sandwiches
II.1.3)
Type of contract
Supplies
II.1.4)
Short description
Dublin City Council, Dun Laoghaire-Rathdown County Council, Fingal County Council and South Dublin County Council jointly invite tenders from competent and experienced firms for the supply and delivery of food (sandwiches, fruit and milk) for the Urban School Meals Scheme operating within the four local authorities for the School Year 2019-2020 (approximately from September to June).
The combined current average daily deliveries amount to approximately 6,550 sandwich units (half sandwich) per day on each of five days per week, 20,250 pieces of fruit per day on four days per week, and 29,200 units of milk (189ml) per day on each of five days per week.
The contract will be awarded initially for a 1 year period (School Year 2019-2020) with the option, at the sole discretion of Dublin City Council, of being extended for an additional 3 periods of one year each (4 years max).
Please see the tender documents, available from www.etenders.gov.ie (RFT ID 151197) for full details.
The combined current average daily deliveries amount to approximately 6,550 sandwich units (half sandwich) per day on each of five days per week, 20,250 pieces of fruit per day on four days per week, and 29,200 units of milk (189ml) per day on each of five days per week.
The contract will be awarded initially for a 1 year period (School Year 2019-2020) with the option, at the sole discretion of Dublin City Council, of being extended for an additional 3 periods of one year each (4 years max).
Please see the tender documents, available from www.etenders.gov.ie (RFT ID 151197) for full details.
II.1.5)
Estimated total value
Value excluding VAT: 4400000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
15300000
-
Fruit, vegetables and related products
15511000
-
Milk
15800000
-
Miscellaneous food products
15811511
-
Prepared sandwiches
15894200
-
Prepared meals
15894210
-
School meals
15897300
-
Food parcels
55320000
-
Meal-serving services
55523100
-
School-meal services
55524000
-
School catering services
II.2.4)
Description of the procurement
Dublin City Council, Dun Laoghaire-Rathdown County Council, Fingal County Council and South Dublin County Council jointly invite tenders from competent and experienced firms for the supply and delivery of food (sandwiches, fruit and milk) for the Urban School Meals Scheme operating within the four local authorities for the School Year 2019-2020 (approximately from September to June).
Supply and Delivery of Sandwiches, Fruit and Milk to between approximately 180-240 national/primary schools participating in the Urban School Meals Scheme within the 4 Dublin Local Authorities’ administrative areas.
Please see the tender documents, available from www.etenders.gov.ie (RFT ID 151197) for full details.
Supply and Delivery of Sandwiches, Fruit and Milk to between approximately 180-240 national/primary schools participating in the Urban School Meals Scheme within the 4 Dublin Local Authorities’ administrative areas.
Please see the tender documents, available from www.etenders.gov.ie (RFT ID 151197) for full details.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 4400000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
yes
Description of renewals:
The contract will be awarded initially for a 1 year period (School Year 2019-2020) with the option of being extended for an additional period not exceeding three further years.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
25/07/2019
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English, Irish
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
25/07/2019
Local time:
12:00
Place:
The date and time for opening tenders set out above may change at the discretion of Dublin City Council.
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
yes
Estimated timing for further notices to be published:
4 years
VI.2)
Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)
Additional information
1.Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
2.It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3.Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4.Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5.Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6.The framework agreement is primarily for use by the Culture, Recreation & Amenity Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7.Emailed/faxed/late tenders will not be accepted.
8.Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload.
• Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353(0)212439277 (09:00–17:30 GMT)
9.Tenders may be submitted in English or in the Irish language.
10.Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
11.Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
12.All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 151197) as a specific question. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response.
All queries must be submitted before 15th July @ 12 noon to enable issue of responses to all interested parties
13.Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
2.It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3.Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4.Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5.Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6.The framework agreement is primarily for use by the Culture, Recreation & Amenity Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7.Emailed/faxed/late tenders will not be accepted.
8.Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload.
• Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353(0)212439277 (09:00–17:30 GMT)
9.Tenders may be submitted in English or in the Irish language.
10.Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
11.Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
12.All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 151197) as a specific question. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response.
All queries must be submitted before 15th July @ 12 noon to enable issue of responses to all interested parties
13.Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
HighCourtCentralOffice@courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Please contact your solicitor