ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 17/05/2019

Expire date: 18/06/2019

External Reference: 2019-210150

TED Reference: 2019/S 097-234906

Contract notice

Cached Version

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Sustainable Energy Authority of Ireland
N/A
Wilton Park House
Dublin
Wilton Place
IE
Contact person: Aisling Hall
Telephone: +353 8082130
E-mail: aisling.hall@seai.ie
NUTS code:  IE0 -  IRELAND
Internet address(es):
Main address: http://www.seai.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1188

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=147276&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=147276&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Other activity:  Sustainable Energy

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Public Sector Conference Venue
Reference number:  Public Sector Conference Venue
II.1.2)

Main CPV code

55120000  -  Hotel meeting and conference services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Dublin based conference facilities with suitable AV and catering to accommodate SEAI's Annual National Public Sector Conference for up to 750 delegates. This includes:Plenary room set up (seated) theatre style room for 750 attendees in morning event. Up to 10 Breakout rooms for between 30 and 150 delegates, preferably set up classroom style for mid morning and afternoon breakouts.
Exhibition space for up to 8-10 exhibitors adjacent to registration area & catering and networking area, Exhibition display space for up to 15 electronic vehicles
Spacious registration and catering area to accommodate the easy flow of up to 750 delegates. Parking facilities and excellent public transport links.
For further information on this tender please refer to the notice published on www.etenders.gov.ie
II.1.5)

Estimated total value

Value excluding VAT: 280000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

55130000  -  Other hotel services
79952000  -  Event services
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
Main site or place of performance:  
Dublin
II.2.4)

Description of the procurement

Dublin based conference facilities with suitable AV and catering to accommodate SEAI's Annual National Public Sector Conference for up to 750 delegates. This includes:Plenary room set up (seated) theatre style room for 750 attendees in morning event. Up to 10 Breakout rooms for between 30 and 150 delegates, preferably set up classroom style for mid morning and afternoon breakouts.
Exhibition space for up to 8-10 exhibitors adjacent to registration area & catering and networking area, Exhibition display space for up to 15 electronic vehicles
Spacious registration and catering area to accommodate the easy flow of up to 750 delegates. Parking facilities and excellent public transport links.
For further information on this tender please refer to the notice published on www.etenders.gov.ie
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 280000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:  
The Contracting Authority reserves the right to extend the Term for a period or periods of up to 12 months with a maximum of 3 such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: ERDF

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  18/06/2019
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 4  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  18/06/2019
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

Courts Service of Ireland
High Court, Four Courts, Dublin, Ireland.
Dublin
IE

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Courts Service of Ireland, Four Courts, Dublin, Ireland.