ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 25/04/2019

Expire date: 30/05/2019

External Reference: 2019-287607

TED Reference: 2019/S 084-200492

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Department of Foreign Affairs and Trade/An Roinn Gnóthaí Eachtracha agus Trádála
N/A
80 St Stephen's Green
Dublin
DO2 DX45
IE
Contact person: Tony Ryan
Telephone: +353 14082440
E-mail: consultant.tenders@dfa.ie
Internet address(es):
Main address: http://www.dfa.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/246

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=146084&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=146084&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Marine Transit Insurance
II.1.2)

Main CPV code

66514000  -  Freight insurance and Insurance services relating to transport
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Department wishes to include transit insurance cover for occasional shipments of State owned furniture to/from its Missions overseas as part of the overall insurance. The Department proposes to award a concession for the provision and administration of these insurance services to a single authorised insurance broker, under terms and conditions and for a period to be agreed. The selected broker will be responsible for: (i) arranging an appropriate level of cover which will be subject to standardised terms and conditions and claims procedures; and (ii) administering the insurance arrangements for the lifetime of the concession, including the processing of claims.
II.1.5)

Estimated total value

Value excluding VAT: 3500000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

66000000  -  Financial and insurance services
66510000  -  Insurance services
66514100  -  Insurance related to Transport
66514120  -  Marine, aviation and other transport insurance services
66514200  -  Freight insurance services
II.2.4)

Description of the procurement

The Department of Foreign Affairs meets the removal costs of its officers when they are being transferred to postings abroad, including cross-postings. This includes the cost of insurance of officers' ordinary furniture and household effects (plus one vehicle) against damage and loss in the course of the removal process. The Department also wishes to include transit insurance cover for occasional shipments of State owned furniture to/from its Missions overseas as part of the overall insurance. The Department proposes to award a concession for the provision and administration of these insurance services to a single authorised insurance broker, under terms and conditions and for a period to be agreed. The selected broker will be responsible for: (i) arranging an appropriate level of cover which will be subject to standardised terms and conditions and claims procedures; and (ii) administering the insurance arrangements for the lifetime of the concession, including the processing of claims.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 3500000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:  
The Contracting Authority reserves the right to extend the Term for a period or periods of up to one year with a maximum of three such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  30/05/2019
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  30/05/2019
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
VI.3)

Additional information

Please see RFT and attached documents
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court
The High Court, Four Courts, Dublin 7
Dublin
DO2 VY53
IE
Telephone: +353 18886000
E-mail: highcourtcentraloffice@courts.ie

VI.4.2)

Body responsible for mediation procedures

The Registrar
Central Office of the High Court, Ground Floor (East Wing), Inns Quay, Four Courts
Dublin
DO2 VY53
IE
Telephone: +353 18886000

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Please consult you legal advisor
VI.4.4)

Service from which information about the review procedure may be obtained

The Registrar
Central Office of the High Court, Ground Floor (East Wing), Inns Quay, Four Courts
Dublin
DO2 VY53
IE
Telephone: +353 18886000