Date of dispatch of this notice: 25/04/2019
Expire date: 10/06/2019
External Reference: 2019-202825
TED Reference: 2019/S 084-200533
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Transport Infrastructure Ireland (TII)
9510201H
Parkgate Business Centre, Parkgate Street
Dublin, D08 DK10
Dublin
IE
Contact person:
Aileen Harte
Telephone:
+353 16463589
E-mail:
aileen.harte@tii.ie
Internet address(es):
Main address:
www.tii.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/120261
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=146031&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=146031&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Other activity:
Roads, Metro and Light Rail
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Facilities Contract
Reference number:
TII188
II.1.2)
Main CPV code
90910000
-
Cleaning services
II.1.3)
Type of contract
Services
II.1.4)
Short description
TII requires a Facilities Services Contractor to provide a range of services including cleaning, reception and canteen support at its Head Office at Parkgate Street. The offices consists of four floors (equivalent 6,350 sq m in area) with 250 staff approximately. The contract also includes a system test room at Red Cow Dublin 22, (circa 90 sq m). The current contractor has their own staff and therefore TUPE will apply. This facilities contract also has a requirement for a number of optional services including but not limited to:
• Office window cleaning
• Full extraction carpet clean and floor polishing/buffering of tiled and linoleum floorings
• Security services
• Access control services
• Waste disposal to include confidential shredding
• Minor building repairs
• TII office adjacent to Red Cow Luas Stop (currently unoccupied)
• Other related building facilities services
• Office window cleaning
• Full extraction carpet clean and floor polishing/buffering of tiled and linoleum floorings
• Security services
• Access control services
• Waste disposal to include confidential shredding
• Minor building repairs
• TII office adjacent to Red Cow Luas Stop (currently unoccupied)
• Other related building facilities services
II.1.5)
Estimated total value
Value excluding VAT: 1300000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
90911000
-
Accommodation, building and window cleaning services
90911100
-
Accommodation cleaning services
90911300
-
Window-cleaning services
90919200
-
Office cleaning services
II.2.3)
Place of performance
Main site or place of performance:
Dublin
II.2.4)
Description of the procurement
TII requires a Facilities Services Contractor to provide a range of services including 12 p/t cleaning staff, 1 p/t cleaning supervisor, 2 f/t reception staff and 2 f/t canteen staff at its Head Office at Parkgate Street. Cleaning services will take place between the hours of 4pm and 7pm weekdays, excluding bank holidays and weekends. Full details in the tender documents.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 1300000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
60
This contract is subject to renewal:
yes
Description of renewals:
Will be renewed at the end of this five year contract.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
see tender documents
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
10/06/2019
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
21/11/2019
IV.2.7)
Conditions for opening of tenders
Date:
10/06/2019
Local time:
12:00
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
yes
Estimated timing for further notices to be published:
In the final year of the contract, circa 4.5 years from contract award.
VI.3)
Additional information
TII is not liable for Tenderers' costs arising in connection with the competition, irrespective of the outcome of the competition, nor if the competition is cancelled or postponed.
TII have the right at any time and without notice to:
(i) terminate the competition (or part of it);
(ii) change the competition’s basis or procedures;
(iii) procure the contract by other means,
(iv) negotiate with one or more parties at any time;
(v) reject any, or all, of the applications/tenders;
(vi) not furnish a tenderer with additional information
or to do any combination of the foregoing or anything else deemed appropriate. In no instance will TII be required to give any reason for any alteration or termination of the process.
- If any past or future contracts or other documents are summarised or described in this document, or in other information given to tenderers, the summary or description must not be taken as comprehensive, or as a substitute for reading the contract or other document itself when it becomes available.
- Award of contracts will be subject to the approval of the competent authorities.
- Award of Contracts may be subject to successful interview.
- Tenderers are advised that TII are subject to the Freedom of Information Acts 1997 and 2003 (as amended). If a candidate considers that any information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
The estimate of €1,300,000 or €260,000 (ex VAT) per year for five years is made up of the following:
12 p/t cleaners, 1 p/t cleaning supervisor, 2 f/t canteen staff, 2 f/t receptionists, all staff related costs such as Employers PRSI, company ID, uniform clothing and training etc. The estimate also includes but not limited to normal cleaning materials and consumables, cleaning equipment such as mops, buckets, vacuums and dusters. The estimate does not include for optional costs such as window cleaning, deep carpet cleaning etc.
TII have the right at any time and without notice to:
(i) terminate the competition (or part of it);
(ii) change the competition’s basis or procedures;
(iii) procure the contract by other means,
(iv) negotiate with one or more parties at any time;
(v) reject any, or all, of the applications/tenders;
(vi) not furnish a tenderer with additional information
or to do any combination of the foregoing or anything else deemed appropriate. In no instance will TII be required to give any reason for any alteration or termination of the process.
- If any past or future contracts or other documents are summarised or described in this document, or in other information given to tenderers, the summary or description must not be taken as comprehensive, or as a substitute for reading the contract or other document itself when it becomes available.
- Award of contracts will be subject to the approval of the competent authorities.
- Award of Contracts may be subject to successful interview.
- Tenderers are advised that TII are subject to the Freedom of Information Acts 1997 and 2003 (as amended). If a candidate considers that any information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
The estimate of €1,300,000 or €260,000 (ex VAT) per year for five years is made up of the following:
12 p/t cleaners, 1 p/t cleaning supervisor, 2 f/t canteen staff, 2 f/t receptionists, all staff related costs such as Employers PRSI, company ID, uniform clothing and training etc. The estimate also includes but not limited to normal cleaning materials and consumables, cleaning equipment such as mops, buckets, vacuums and dusters. The estimate does not include for optional costs such as window cleaning, deep carpet cleaning etc.
VI.4)
Procedures for review
VI.4.1)
Review body
High Court of Ireland
Four Courts
Dublin
7
IE
Telephone:
+353 18886000
E-mail:
HighCourtCentralOffice@courts.ie
Internet address:
www.courts.ie