ETENDERS

Contract award notice

Information

Published

Date of dispatch of this notice: 23/04/2019

External Reference: 2019-231114

TED Reference: 2019/S 082-195573

Contract award notice

Cached Version

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Beaumont Hospital
N/A
Beaumont Road, Beaumont
Dublin
9
IE
Contact person: Louise Simon
Telephone: +353 018093243
E-mail: tendering@beaumont.ie
Fax: +353 018092959
NUTS code:  IE061 -  Dublin
Internet address(es):
Main address: http://www.beaumont.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/403

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Health

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

The Provision of an Off-Site Storage Facilities for Healtcare Records with File Tracking and Retrieval Capacity.
Reference number:  2639
II.1.2)

Main CPV code

63121000  -  Storage and retrieval services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Contracting Authority intends to establish a contract with a suitably qualified and experienced service provider for the provision of an off-site storage facility for healthcare records with file tracking and retrieval capacity. Based on 2017 figures, approximately 45,000 healthcare records were moved to the storage facility and 16,000 were recalled last year.
Thus, while this contract will primarily concern the storage and retrieval of medical records, it may also be utilised for the storage of any documentary material generated by the Hospital.
Currently, the Contracting Authority has a legacy arrangement in place for the storage and retrieval of medical records; it is not anticipated that material stored under this legacy contract will be transferred to the new service provider.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  3000000.00  EUR
II.2)

Description

II.2.2)

Additional CPV code(s)

63121100  -  Storage services
72317000  -  Data storage services
II.2.3)

Place of performance

NUTS code:  IE061 -  Dublin
Main site or place of performance:  
Dublin 9
II.2.4)

Description of the procurement

The Contracting Authority intends to establish a contract with a suitably qualified and experienced service provider for the provision of an off-site storage facility for healthcare records with file tracking and retrieval capacity. Based on 2017 figures, approximately 45,000 healthcare records were moved to the storage facility and 16,000 were recalled last year. Additionally, the Contracting Authority will avail of this contract to store material relating to the following hospital disciplines:
• Finance and Accounts;
• Central Sterile Services Department;
• Freedom of Information;
• Human Resources;
• Pathology.
Thus, while this contract will primarily concern the storage and retrieval of medical records, it may also be utilised for the storage of any documentary material generated by the Hospital. Tenderers are advised that the quantities of healthcare records listed are provided solely for information purposes and constitute no guarantee regarding the volume of service to be procured under this contract.
Currently, the Contracting Authority has a legacy arrangement in place for the storage and retrieval of medical records; it is not anticipated that material stored under this legacy contract will be transferred to the new service provider.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Technical Merit of Cataloguing and File Tracking System  /  Weighting:  15
Quality criterion  -  Name:  Proposed Consolidation Measures  /  Weighting:  10
Quality criterion  -  Name:  Proposed Collection, Retrieval and Delivery Methodologies  /  Weighting:  10
Quality criterion  -  Name:  Technical Suitability of Proposed Storage Facilities and Fleet  /  Weighting:  10
Quality criterion  -  Name:  Proposed Service Level Agreement  /  Weighting:  10
Cost criterion  -  Name:  Ultimate cost  /  Weighting:  45
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Please consult the Invitation to Tender document, available to download from www.etenders.gov.ie.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 094-213705

Section V: Award of contract

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

21/01/2019
V.2.2)

Information about tenders

Number of tenders received:  5
Number of tenders received from SMEs:  5
Number of tenders received from tenderers from other EU Member States:  0
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  0
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Oasis Data & Document Management Ltd
Unit 100 Northwest Business Park, Ratoath Road, Blanchardstown,
Dublin 15
IE
NUTS code:  IE061 -  Dublin

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot:  100000.00  EUR

Section VI: Complementary information

VI.3)

Additional information

Please consult the Invitation to Tender document, available to download from www.etenders.gov.ie.
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court
Central Office of the High Court,
The Four Courts, Inns Quay, Dublin
7
IE
Telephone: +353 18886000
E-mail: highcourtcentraloffice@courts.ie
Internet address: www.courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
The Contracting Authority undertakes that this contract will only be established after a 14-day standstill period has been observed. This standstill period will commence on the day after the date of notification of all concerned tenderers. This standstill period is being observed in accordance with the provisions of S.I. 130 of 2010.