Date of dispatch of this notice: 30/04/2019
Expire date: 05/06/2019
External Reference: 2019-282690
TED Reference: 2019/S 086-205359
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
Civic Offices, Wood Quay,
Dublin 8
Dublin
IE
Contact person:
Clare Crosbie
Telephone:
+353 6734260
E-mail:
clare.crosbie@dublincity.ie
Fax:
+353 6734077
Internet address(es):
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=145428&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=145428&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Single party Framework agreement for the Supply and Delivery of Parts and Accessories
Reference number:
RFT149332
II.1.2)
Main CPV code
34300000
-
Parts and accessories for vehicles and their engines
II.1.3)
Type of contract
Supplies
II.1.4)
Short description
Dublin City Council invites tenders using the Open Procedure for the establishment of a single party Framework Agreement for the supply and delivery of Motor Vehicle Machinery parts and accessories for a period of one year with the option to extend by a further 3 years (one at a time) subject to periodic reviews if it proves satisfactory.
The requirements for this framework are divided into 4 lots and tenderers may apply for admission to the Framework under one, more or all of the lots. The appointment to the Framework is being made by a process of competitive tender using the Open Procedure.
The requirements for this framework are divided into 4 lots and tenderers may apply for admission to the Framework under one, more or all of the lots. The appointment to the Framework is being made by a process of competitive tender using the Open Procedure.
II.1.5)
Estimated total value
Value excluding VAT: 2400000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
II.2)
Description
II.2.1)
Title
Dennis Sabre (OE) Parts
Lot No:
1
II.2.2)
Additional CPV code(s)
34224200
-
Parts of other vehicles
34310000
-
Engines and engine parts
34312000
-
Engine parts
34320000
-
Mechanical spare parts except engines and engine parts
34322000
-
Brakes and brake parts
34324000
-
Wheels, parts and accessories
34326000
-
Vehicle jacks, clutches and associated parts
34326100
-
Clutches and associated parts
34330000
-
Spare parts for goods vehicles, vans and cars
34900000
-
Miscellaneous transport equipment and spare parts
34913000
-
Miscellaneous spare parts
42124100
-
Parts of engines or motors
II.2.3)
Place of performance
Main site or place of performance:
Dublin Fire Brigade Workshop,Lwr. Grangegorman, Dublin 7
II.2.4)
Description of the procurement
Please refer to Appendix C
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Scania P270-P380 (OE) Parts
Lot No:
2
II.2.2)
Additional CPV code(s)
34224200
-
Parts of other vehicles
34310000
-
Engines and engine parts
34312000
-
Engine parts
34320000
-
Mechanical spare parts except engines and engine parts
34322000
-
Brakes and brake parts
34324000
-
Wheels, parts and accessories
34326000
-
Vehicle jacks, clutches and associated parts
34326100
-
Clutches and associated parts
34330000
-
Spare parts for goods vehicles, vans and cars
34900000
-
Miscellaneous transport equipment and spare parts
34913000
-
Miscellaneous spare parts
42124100
-
Parts of engines or motors
II.2.3)
Place of performance
Main site or place of performance:
Dublin Fire Brigade Workshop,Lwr. Grangegorman, Dublin 7
II.2.4)
Description of the procurement
Please refer to Appendix D
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Mercedes Sprinter 519 ( OE) Parts
Lot No:
3
II.2.2)
Additional CPV code(s)
34224200
-
Parts of other vehicles
34310000
-
Engines and engine parts
34312000
-
Engine parts
34320000
-
Mechanical spare parts except engines and engine parts
34322000
-
Brakes and brake parts
34324000
-
Wheels, parts and accessories
34326000
-
Vehicle jacks, clutches and associated parts
34326100
-
Clutches and associated parts
34330000
-
Spare parts for goods vehicles, vans and cars
34900000
-
Miscellaneous transport equipment and spare parts
34913000
-
Miscellaneous spare parts
42124100
-
Parts of engines or motors
II.2.3)
Place of performance
Main site or place of performance:
Dublin Fire Brigade Workshop,Lwr. Grangegorman, Dublin 7
II.2.4)
Description of the procurement
Please refer to Appendix E
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Auto Electric Parts & Batteries - non manufacturer specific
Lot No:
4
II.2.2)
Additional CPV code(s)
34224200
-
Parts of other vehicles
34310000
-
Engines and engine parts
34312000
-
Engine parts
34320000
-
Mechanical spare parts except engines and engine parts
34322000
-
Brakes and brake parts
34324000
-
Wheels, parts and accessories
34326000
-
Vehicle jacks, clutches and associated parts
34326100
-
Clutches and associated parts
34330000
-
Spare parts for goods vehicles, vans and cars
34900000
-
Miscellaneous transport equipment and spare parts
34913000
-
Miscellaneous spare parts
42124100
-
Parts of engines or motors
II.2.3)
Place of performance
Main site or place of performance:
Dublin Fire Brigade Workshop,Lwr. Grangegorman, Dublin 7
II.2.4)
Description of the procurement
Please refer to Appendix F
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
05/06/2019
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English, Irish
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
29/05/2020
IV.2.7)
Conditions for opening of tenders
Date:
05/06/2019
Local time:
12:00
Information about authorised persons and opening procedure:
The date and time set out above for the opening of tenders is subject to change at the discretion of Dublin City Council
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.2)
Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)
Additional information
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by the Dublin Fire Brigade, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Suppliers should note the following when making their submission:
•To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
•When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
•Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
•Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
•There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
•In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Please note the “Submit Response” button will be disabled automatically upon the expiration of the response deadline.
•Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
8. All queries regarding this tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 149332. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 21st May 2019 to enable issue of responses to all interested parties.
9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by the Dublin Fire Brigade, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Suppliers should note the following when making their submission:
•To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
•When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
•Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
•Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
•There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
•In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Please note the “Submit Response” button will be disabled automatically upon the expiration of the response deadline.
•Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
8. All queries regarding this tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 149332. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 21st May 2019 to enable issue of responses to all interested parties.
9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
HighCourtCentralOffice@courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Please consult your solicitor