Date of dispatch of this notice: 15/04/2019
Expire date: 17/05/2019
External Reference: 2019-220174
TED Reference: 2019/S 076-182013
Contract notice - utilities
Information
Published
Contract notice - utilities
Contract notice – utilities
Services
Directive 2014/25/EU
Section I: Contracting entity
I.1)
Name and addresses
Electricity Supply Board ( ESB )
N/A
2 Gateway
Dublin 3
East Wall Road
IE
Contact person:
Stephen Lawton
Telephone:
+353 17026836
E-mail:
stephen.lawton@esb.ie
Internet address(es):
Main address:
http://www.esb.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/377
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=145505&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=145505&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.6)
Main activity
Electricity
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
The provision of an off the shelf SaaS Programme & Project Management Information Solution
Reference number:
SSCON4032
II.1.2)
Main CPV code
72000000
-
IT services: consulting, software development, Internet and support
II.1.3)
Type of contract
Services
II.1.4)
Short description
A strategic decision has been taken to implement a programme & project management information solution to support consistent management and delivery of projects across ESB. It is anticipated that the solution will provide a single solution for portfolio, programme and project data collection, project management, project control maintenance and reporting. The solution must allow for roll up of information from a single source of data entry to project, programme and portfolio levels. The proposed timeline for contract signing is Q4, 2019. The intention is to implement the solution on a phased basis from Q1 2020 onwards.
To this end, ESB intends to procure a contract to supply, implement and support a Cloud SaaS Programme & Project Management Information Solution. This solution will be rolled out across the following business areas Generation & Trading, Engineering & Major Projects & ESB Networks.
To this end, ESB intends to procure a contract to supply, implement and support a Cloud SaaS Programme & Project Management Information Solution. This solution will be rolled out across the following business areas Generation & Trading, Engineering & Major Projects & ESB Networks.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
72000000
-
IT services: consulting, software development, Internet and support
II.2.3)
Place of performance
Main site or place of performance:
Dublin
II.2.4)
Description of the procurement
ESB is inviting expressions of interest from Applicants to provide an off the shelf SaaS Programme & Project Management Information Solution.
Indicative number of users for this solution over 3 years will be approx. 400 managing approx. 1000 projects.
It is proposed that the Contract will provide service options under the following headings:
Cloud Software Service – The provision of a reliable Cloud solution. This service will include both the Cloud Software functionality itself as well as associated licensing requirements.
Implementation Services – The provision of services which will work closely with ESB’s PMO & IT teams to configure and implement this Cloud Software service.
Ongoing Support Services – The provision of ongoing support for the Cloud software relating to the implemented Programme & Project Management Information Solution.
The Programme & Project Management Information Solution will be required to deliver key capabilities such as:
• Portfolio, Programme & Project Management
• Demand & Capacity (Resource Management)
• Governance
• Project Management Framework Stage Gates such as the example below:
o Start
o Initiate
o Plan
o Execute & Control
o Close
• Risk & Issue Management
• KPI Reporting
• Quality Assurance and Compliance
• Input and Extract Data to and from the product from MS Project, MS Project Server & Primavera and ability to input & extract data from other MS Office Applications
• Ability to Integrate with document management solutions such as SharePoint
• Training and Service Support of the product including online video tutorials
The key aspects of the solution are as follows;
• A proven solution already in service in companies of a similar size & scale to the ESB Organisation
• The proposed Cloud Programme & Project Management Information Solution must have seamless integration capabilities to ESB’s on premise S/4 HANA platform key modules below:
o Finance
• The Cloud Software service must incorporate a data security model and be compliant with relevant statutory legislation regarding data protection and security of information
Please note, if the principal contractor is not the supplier of the product ESB retains the right to have annual licence and maintenance contract directly with the product owner at end of contract period.
Each key service outlined above will be described in more detail in the PQQ. Please note the contract will be awarded on the basis of the most economically advantageous tender (MEAT).
The successful provider will already have delivered a similar solution to industries to the scale and requirements that are being sought by ESB.
A full appreciation of the ESB company can be viewed at the following internet address: - http://www.esb.ie
Indicative number of users for this solution over 3 years will be approx. 400 managing approx. 1000 projects.
It is proposed that the Contract will provide service options under the following headings:
Cloud Software Service – The provision of a reliable Cloud solution. This service will include both the Cloud Software functionality itself as well as associated licensing requirements.
Implementation Services – The provision of services which will work closely with ESB’s PMO & IT teams to configure and implement this Cloud Software service.
Ongoing Support Services – The provision of ongoing support for the Cloud software relating to the implemented Programme & Project Management Information Solution.
The Programme & Project Management Information Solution will be required to deliver key capabilities such as:
• Portfolio, Programme & Project Management
• Demand & Capacity (Resource Management)
• Governance
• Project Management Framework Stage Gates such as the example below:
o Start
o Initiate
o Plan
o Execute & Control
o Close
• Risk & Issue Management
• KPI Reporting
• Quality Assurance and Compliance
• Input and Extract Data to and from the product from MS Project, MS Project Server & Primavera and ability to input & extract data from other MS Office Applications
• Ability to Integrate with document management solutions such as SharePoint
• Training and Service Support of the product including online video tutorials
The key aspects of the solution are as follows;
• A proven solution already in service in companies of a similar size & scale to the ESB Organisation
• The proposed Cloud Programme & Project Management Information Solution must have seamless integration capabilities to ESB’s on premise S/4 HANA platform key modules below:
o Finance
• The Cloud Software service must incorporate a data security model and be compliant with relevant statutory legislation regarding data protection and security of information
Please note, if the principal contractor is not the supplier of the product ESB retains the right to have annual licence and maintenance contract directly with the product owner at end of contract period.
Each key service outlined above will be described in more detail in the PQQ. Please note the contract will be awarded on the basis of the most economically advantageous tender (MEAT).
The successful provider will already have delivered a similar solution to industries to the scale and requirements that are being sought by ESB.
A full appreciation of the ESB company can be viewed at the following internet address: - http://www.esb.ie
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
no
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
5
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
yes
Description of options:
It is envisaged the term of the contract commences on the date when services commence and shall be for a period of up to 36 months with an option to extend after the initial period exercisable for a further period up to 24 Months from the expiry of the initial period, for a total contract period of 60 Months.
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Please refer to the individual instructions for submission
of
bids relevant to each tender issued via the system.
of
bids relevant to each tender issued via the system.
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 149405
III.1.2)
Economic and financial standing
List and brief description of selection criteria:
As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 149405
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.6)
Deposits and guarantees required
Will be set out in the RFT.
III.1.7)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Will be set out in the RFT.
III.1.8)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded
As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 149405
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 149405
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Negotiated procedure with prior call for competition
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
17/05/2019
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders website (http://www.etenders.gov.ie/) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (http://www.etenders.gov.ie/) only. Registration is free of charge. The contracting entity will not accept responsibility for information relayed (or not relayed) via third parties
2) This is the sole call for competition for this service.
3) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant.
6) If for any reason it is not possible to admit to the contract one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract, the contracting entity reserves the right to invite the next highest scoring tenderer to join the contract and/or deliver the contract as appropriate to the circumstances pertaining to said contract.
7) At its absolute discretion, the contracting entity may elect to terminate this procurement process at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
10) At Section II.2.9 we have indicated that 5 will be invited to tender, please note that the contracting entity reserves the right to invite at least 5, subject to that number qualifying.
2) This is the sole call for competition for this service.
3) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant.
6) If for any reason it is not possible to admit to the contract one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract, the contracting entity reserves the right to invite the next highest scoring tenderer to join the contract and/or deliver the contract as appropriate to the circumstances pertaining to said contract.
7) At its absolute discretion, the contracting entity may elect to terminate this procurement process at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
10) At Section II.2.9 we have indicated that 5 will be invited to tender, please note that the contracting entity reserves the right to invite at least 5, subject to that number qualifying.
VI.4)
Procedures for review
VI.4.1)
Review body
Chief Registrar
Four Courts, Inns Quay
Dublin 7
IE
Telephone:
+353 18886000
Internet address:
http://www.courts.ie
VI.4.2)
Body responsible for mediation procedures
Not Applicable
Not Applicable
IE
VI.4.4)
Service from which information about the review procedure may be obtained
Suppliers own legal advisor
Ireland
IE