ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 08/04/2019

Expire date: 20/05/2019

External Reference: 2019-268712

TED Reference: 2019/S 073-173046

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

The Department of Foreign Affairs and Trade
Iveagh House
Dublin 2
Dublin
IE
Contact person: Tender Operations
Telephone: +353 0761008000
E-mail: support@ogp.gov.ie
Internet address(es):
Main address: http://www.ogp.gov.ie/
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/351

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=145175&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=145175&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Contract for Passport Issuance and Processing System (PIPS) for Dept of Foreign Affairs
Reference number:  ISW019C - PROJ000005179
II.1.2)

Main CPV code

48000000  -  Software package and information systems
II.1.3)

Type of contract

Services
II.1.4)

Short description

The provision of a Passport Issuance and Processing System for the Irish Passport Service in the Department of Foreign Affairs and Trade. The solution being sought will be the main back office processing system and system of record for all passport applications and associated passport holder information. In addition to the provision of a solution the Department will also seek the provision of associated services including but not limited to implementation of the System, support, maintenance and training.
II.1.5)

Estimated total value

Value excluding VAT: 13000000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

22451000  -  Passports
48219300  -  Administration software package
48400000  -  Business transaction and personal business software package
48451000  -  Enterprise resource planning software package
48517000  -  IT software package
48780000  -  System, storage and content management software package
72000000  -  IT services: consulting, software development, Internet and support
72222200  -  Information systems or technology planning services
72222300  -  Information technology services
72224100  -  System implementation planning services
II.2.3)

Place of performance

Main site or place of performance:  
Dublin 1
II.2.4)

Description of the procurement

The provision of a Passport Issuance and Processing System for the Irish Passport Service in the Department of Foreign Affairs and Trade. The solution being sought will be the main back office processing system and system of record for all passport applications and associated passport holder information. In addition to the provision of a solution the Department will also seek the provision of associated services including but not limited to implementation of the System, support, maintenance and training.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 13000000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: no
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
It is envisaged that the Contracting Authority will shortlist the five (5) highest scoring Candidates, (depending on the number of Responses received) that have submitted compliant Responses and have met the Selection Criteria set out in this PQQ to proceed to Stage 2. The Contracting Authority reserves the right to shortlist more than the 5 highest scoring Candidates (up to a maximum of six (6) Candidates) if the scores of the next highest-ranking Candidate is within 5% of the score of the fifth highest scoring Candidate.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
The Contracting Authority reserves the right to extend the Term for a period or periods of one year each with a maximum of four such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Please refer to the procurement documents under RFT# 149092.
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Please refer to the procurement documents under RFT# 149092.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Competitive procedure with negotiation
IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)

Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 011-021519
IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  13/05/2019
Local time:  12:00
IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 28/06/2019
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.3)

Additional information

please refer to the tender documents in RFT# 149092.
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court of Ireland
Dublin
IE

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Please consult your own legal advisors.