Date of dispatch of this notice: 29/03/2019
Expire date: 08/05/2019
External Reference: 2019-297727
TED Reference: 2019/S 066-154706
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Department of Defence
N/A
Station Road
Co Kildare
Newbridge
IE
Contact person:
Contracts Branch
Telephone:
+353 45492428
E-mail:
contracts@defence.ie
Internet address(es):
Main address:
www.defence.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/292
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=142910&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=142910&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)
Main activity
Defence
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
In-House Digitisation Service
Reference number:
CON/008/2019
II.1.2)
Main CPV code
92500000
-
Library, archives, museums and other cultural services
II.1.3)
Type of contract
Services
II.1.4)
Short description
This tender is for the provision of an In-House Digitisation Service for the Military Service Pensions Project based at Cathal Brugha Barracks, Rathmines, Dublin 6, Ireland. The Department of Defence has set up a Military Service Pensions Project (MSPP), tasked with processing the material and files in the Military Service (1916-1923) Pensions Collection (MSPC) for release to the public through the Military Archives. A database and digital images from the files of veterans who applied for pensions, allowances or medals relating to their military service during the period will be released online.
A Scan Once for All Purposes (SOAP) methodology has been implemented since 2010, and high quality archival master files are created and in turn, these are used to generate surrogates for online access.
A Scan Once for All Purposes (SOAP) methodology has been implemented since 2010, and high quality archival master files are created and in turn, these are used to generate surrogates for online access.
II.1.5)
Estimated total value
Value excluding VAT: 410.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
79995100
-
Archiving services
79995200
-
Cataloguing services
79999100
-
Scanning services
92510000
-
Library and archive services
92511000
-
Library services
92512000
-
Archive services
II.2.3)
Place of performance
Main site or place of performance:
Cathal Brugha Barracks, Rathmines Dublin 6
II.2.4)
Description of the procurement
This tender is for the provision of an In-House Digitisation Service for the Military Service Pensions Project based at Cathal Brugha Barracks, Rathmines, Dublin 6, Ireland. The Department of Defence has set up a Military Service Pensions Project (MSPP), tasked with processing the material and files in the Military Service (1916-1923) Pensions Collection (MSPC) for release to the public through the Military Archives. A database and digital images from the files of veterans who applied for pensions, allowances or medals relating to their military service during the period will be released online.
A Scan Once for All Purposes (SOAP) methodology has been implemented since 2010, and high quality archival master files are created and in turn, these are used to generate surrogates for online access.
The digitisation workflow comprises three (3) elements:
1. Preservation scanning: A major part of the work of the Project is to ensure the preservation of material of enduring archival value. Every single item is digitised at 300dpi and uncompressed (TIF). the Project endeavours to minimise any intervention to the Preservation Masters to ensure archival integrity.
2. Surrogacy creation for online access. The Master Files are used to create watermarked surrogates (multipage PDF) for online access.
3. High level quality control
A Scan Once for All Purposes (SOAP) methodology has been implemented since 2010, and high quality archival master files are created and in turn, these are used to generate surrogates for online access.
The digitisation workflow comprises three (3) elements:
1. Preservation scanning: A major part of the work of the Project is to ensure the preservation of material of enduring archival value. Every single item is digitised at 300dpi and uncompressed (TIF). the Project endeavours to minimise any intervention to the Preservation Masters to ensure archival integrity.
2. Surrogacy creation for online access. The Master Files are used to create watermarked surrogates (multipage PDF) for online access.
3. High level quality control
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 410.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
12
This contract is subject to renewal:
yes
Description of renewals:
The Contracting Authority reserves the right to extend the Term for a period or periods of up to 12 months with a maximum of 2 such extension or extensions on the same terms and conditions, subject to the Contracting Authority's obligations at law
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: no
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
08/05/2019
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.7)
Conditions for opening of tenders
Date:
08/05/2019
Local time:
12:00
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.4)
Procedures for review
VI.4.1)
Review body
High Court
Four Courts, Inns Quay
Dublin
IE