Date of dispatch of this notice: 27/03/2019
Expire date: 23/04/2019
External Reference: 2019-270019
TED Reference: 2019/S 064-149169
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Enterprise Ireland
N/A
The Plaza
Dublin 3
East Point Business
IE
Contact person:
Catherine Gore
Telephone:
+353 17272435
Internet address(es):
Main address:
http://www.enterprise-ireland.com
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/434
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=144520&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=144520&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Economic and financial affairs
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Marquee hire and associated services for Enterprise Ireland
Reference number:
2019/18
II.1.2)
Main CPV code
79952000
-
Event services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Enterprise Ireland proposes to engage in a competitive process for the establishment of a single party framework agreement for marquee hire and associated services for Enterprise Ireland. The framework agreement will be established on foot of a competition for an initial contract for the design, supply & delivery, installation, on-site maintenance and removal of the Innovation Arena marquee at the National Ploughing Championships 2019, which takes place in Ballintrane, Fenagh, Co Carlow, Ireland from 17th to 19th September 2019.
II.1.5)
Estimated total value
Value excluding VAT: 600000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
79950000
-
Exhibition, fair and congress organisation services
79953000
-
Festival organisation services
79956000
-
Fair and exhibition organisation services
II.2.4)
Description of the procurement
Enterprise Ireland proposes to engage in a competitive process for the establishment of a single party framework agreement for marquee hire and associated services for Enterprise Ireland. The framework agreement will be established on foot of a competition for an initial contract for the design, supply & delivery, installation, on-site maintenance and removal of the Innovation Arena marquee at the National Ploughing Championships 2019, which takes place in Ballintrane, Fenagh, Co Carlow, Ireland from 17th to 19th September 2019.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 600000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
yes
Description of options:
The framework agreement will be for two (2) years, with the option to extend for two additional one (1) year periods, subject to a maximum of four [4] years subject to satisfactory performance, business needs and budgetary constraints, all at the absolute discretion of Enterprise Ireland.
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Please consult the associated documentation, which contains full instructions regarding the submission of tenders in respect of this competition.
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please consult the associated documentation, which contains full instructions regarding the objective criteria in respect of this competition. This can be found on www.etenders.gov.ie RFT ID 148473.
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
23/04/2019
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
23/04/2019
Local time:
12:00
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
eTenders RFT ID: 143249
1. The services covered by the framework agreement are event services within the meaning of Annex XIV of Directive 2014/24/EU. The Contracting Authority is subject only to the rules in Part 3 Chapter 1 of the European Union (Award of Public Authority Contracts) Regulations 2016 (SI 284/2016) in relation to this competition.
2. The estimated total value of purchases pursuant to the framework agreement is in the region of €300,000 to €600,000 (ex. VAT) over the lifetime of the agreement.
It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement.
3. Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties.
4. This is the sole call for competition for this service.
5. The Contracting Authority will not be responsible for any costs, charges or expenses incurred by Applicants or tenderers.
6. Contract award will be subject to the approval of the competent authorities.
7. The framework agreement will be for two (2) years, with the option to extend for two additional one (1) year periods, subject to a maximum of four [4] years subject to satisfactory performance, business needs and budgetary constraints, all at the absolute discretion of the Contracting Authority.
For the avoidance of doubt, the Contracting Authority confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.
8. It will be a condition of award that candidates are tax compliant.
9. If for any reason, it is not possible to establish the framework agreement or award the initial contract to the designated successful tenderer emerging from this competitive process; the Contracting Authority reserves the right to establish the framework with the next highest scoring tenderer on the basis of the terms advertised at any time during the tender validity period. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
10. At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
11. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
12. Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
1. The services covered by the framework agreement are event services within the meaning of Annex XIV of Directive 2014/24/EU. The Contracting Authority is subject only to the rules in Part 3 Chapter 1 of the European Union (Award of Public Authority Contracts) Regulations 2016 (SI 284/2016) in relation to this competition.
2. The estimated total value of purchases pursuant to the framework agreement is in the region of €300,000 to €600,000 (ex. VAT) over the lifetime of the agreement.
It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement.
3. Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties.
4. This is the sole call for competition for this service.
5. The Contracting Authority will not be responsible for any costs, charges or expenses incurred by Applicants or tenderers.
6. Contract award will be subject to the approval of the competent authorities.
7. The framework agreement will be for two (2) years, with the option to extend for two additional one (1) year periods, subject to a maximum of four [4] years subject to satisfactory performance, business needs and budgetary constraints, all at the absolute discretion of the Contracting Authority.
For the avoidance of doubt, the Contracting Authority confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.
8. It will be a condition of award that candidates are tax compliant.
9. If for any reason, it is not possible to establish the framework agreement or award the initial contract to the designated successful tenderer emerging from this competitive process; the Contracting Authority reserves the right to establish the framework with the next highest scoring tenderer on the basis of the terms advertised at any time during the tender validity period. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
10. At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
11. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
12. Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Four Courts Inn Quay
Dublin
7
IE
Telephone:
+353 18886000
E-mail:
highcourtcentraloffice@courts.ie
Internet address:
www.courts.ie