Contract notice – utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)

Name and addresses

Ervia

N/A

P.O.Box 900, Webworks, Eglinton Street

Cork

Contact person: Tender Admin

Telephone: +353 214239506

E-mail: tenders@ervia.ie

Internet address(es):

Main address: http://www.ervia.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/376

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

www.Etenders.gov.ie

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: www.Etenders.gov.ie

Tenders or requests to participate must be submitted

to the abovementioned address

I.6)

Main activity

Production, transport and distribution of gas and heat

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

18/233 Multi Supplier Framework for the provision of Fleet Purchase and fitout Services to Ervia

Reference number: 18/233

II.1.2)

Main CPV code

34130000 - Motor vehicles for the transport of goods

II.1.3)

Type of contract

Services

II.1.4)

Short description

The Scope of Services is the provision of Fleet Purchase and Fitout Services to Ervia.
The Framework will include purchase and fitout lots for LCV’s and HCV’s vehicles.
Ervia currently has a Fleet comprising of approximately 500 vehicles, which is expected to grow to approximately 1,550 vehicles, comprising of 1,250 LCV’s, 100 4x4 SUV’s and 200 HCV’s over the duration of the contract.
Suppliers who are successful at PQQ and ITT stage will be appointed to the framework whereby annual mini tenders will be issued.
The supplier(s) will be given the opportunity to tender for the sole supply of the vehicle (less fitout) or the supply and fitout of the vehicle or Fit out only.

II.1.6)

Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)

Description

II.2.1)

Title

18/233 Light Commercial Vehicles

Lot No: 1

II.2.2)

Additional CPV code(s)

34100000 - Motor vehicles

34113000 - 4-wheel-drive vehicles

34113200 - All-terrain vehicles

34113300 - Off-road vehicles

34131000 - Pick-ups

34139000 - Chassis

34139100 - Chassis cabs

34139200 - Chassis bodies

34140000 - Heavy-duty motor vehicles

34211300 - Vehicle bodies for goods vehicles

50117000 - Vehicle conversion and reconditioning services

50117100 - Motor vehicle conversion services

50117300 - Reconditioning services of vehicles

II.2.3)

Place of performance

Main site or place of performance:

Across all Local Authority Areas

II.2.4)

Description of the procurement

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

1 + 1 year

II.2.9)

Information about the limits on the number of candidates to be invited

Maximum number: 10

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: yes

Description of options:

1+1 year

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

You must submit through the etenders system before the deadline. The submission deadline is strict & no submissions will be possible after the date & time specified in the PQQ documents. Please note that all tenders are electronic, as such NO paper copies will be accepted or read. Please submit via the etenders system not later than 12:00 hrs local time Friday 26th April 2019.

II.2)

Description

II.2.1)

Title

18/233 Heavy Commercial Vehicles

Lot No: 2

II.2.2)

Additional CPV code(s)

34100000 - Motor vehicles

34113000 - 4-wheel-drive vehicles

34113200 - All-terrain vehicles

34113300 - Off-road vehicles

34131000 - Pick-ups

34139000 - Chassis

34139100 - Chassis cabs

34139200 - Chassis bodies

34140000 - Heavy-duty motor vehicles

34211300 - Vehicle bodies for goods vehicles

50117000 - Vehicle conversion and reconditioning services

50117100 - Motor vehicle conversion services

50117300 - Reconditioning services of vehicles

II.2.3)

Place of performance

Main site or place of performance:

Across all Local Authority Areas

II.2.4)

Description of the procurement

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

1 + 1 year

II.2.9)

Information about the limits on the number of candidates to be invited

Maximum number: 10

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: yes

Description of options:

1 + 1 year

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

II.2)

Description

II.2.1)

Title

18/233 Fit out of Commercial Vehicles

Lot No: 3

II.2.2)

Additional CPV code(s)

34100000 - Motor vehicles

34113000 - 4-wheel-drive vehicles

34113200 - All-terrain vehicles

34113300 - Off-road vehicles

34131000 - Pick-ups

34139000 - Chassis

34139100 - Chassis cabs

34139200 - Chassis bodies

34140000 - Heavy-duty motor vehicles

34211300 - Vehicle bodies for goods vehicles

50117000 - Vehicle conversion and reconditioning services

50117100 - Motor vehicle conversion services

50117300 - Reconditioning services of vehicles

II.2.3)

Place of performance

Main site or place of performance:

Across all Local Authority Areas

II.2.4)

Description of the procurement

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

1 + 1 year

II.2.9)

Information about the limits on the number of candidates to be invited

Maximum number: 10

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: yes

Description of options:

1 + 1 year

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions: Please refer to tender documents available to download from www.etenders.gov.ie only.

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)

Objective rules and criteria for participation

List and brief description of rules and criteria: N/A

III.1.6)

Deposits and guarantees required

N/A

III.1.7)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

N/A

III.1.8)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded

Requests to participate may be submitted by single entities or by groups of service providers. A group will not be required to convert into a specific legal form in order to submit a request to participate, but may if the Contracting Entity considers it necessary to ensure that the contract is carried out to its satisfaction, be required to do so prior to award of the contract. The Contracting Entity also reserves the right to contract with each member of the group on the basis of joint and several liability, or with one member of the group as a main contractor with a number of sub-contractors or on any other basis as the Contracting Entity considers appropriate.

III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

N/A

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 30

IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 26/04/2019

Local time: 12:00

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English, Irish

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: yes

VI.2)

Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4)

Procedures for review

VI.4.1)

Review body

The High Court

The Four Courts

Dublin

Telephone: +353 18886000

E-mail: highcourtcentraloffice@courts.ie

Internet address: http://www.courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures:

Please refer to Statutory Instrument 131 of 2010, European Communities (Award of Contracts by Utility Undertaking) (Review Procedures) Regulations 2010 (and in particular Regulation 7 and 10(2)).

Contract notice - utilities

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